Loading...
HomeMy WebLinkAboutAGE CHA 2018-07-13Douglass Shipman Adams Chairperson 1St Session ROLL CALL Hawai'i County Clerk 07/05/2018 11:55:36 AM 2018-2020 HAWAII COUNTY CHARTER COMMISSION MEETING AGENDA William Carthage Bergin Michelle Galimba Paul K. Hamano Kevin D. Hopkins Bobby Jean Akane Leithead Todd Sarah H. Rice Christopher John Imiloa Roehrig Marcia A.K. Saquing Donna Mae Springer Jennifer Leilani Zelko-Schlueter 1:30 P.M. July 13, 2018 25 Aupuni Street, Hilo, Hawaii 96720 Hawaii County Building, Room 1401, Council Chambers ORDER OF BUSINESS INTRODUCTION OF GUESTS Mayor, Harry Kim Council Vice -Chair, Karen Eoff INTRODUCTION OF COMMISSIONERS Oath of Office — as administered by the Mayor STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS APPROVAL OF MINUTES None COMMUNICATIONS None UNFINISHED BUSINESS None Hawai'i County Clerk 07/05/2018 11:55:36 AM 2018-2020 Charter Commission — 1 Page 2 July 13, 2018 NEW BUSINESS Adoption of the Rules of Procedure Proposed Rules include establishing regular meeting day and time, roles of Commission officers, handling of public testimony, protocol for submission of proposed amendments, and parameters for maintaining order and decorum. 2. Election of Officers Vice Chair — to be selected by Commissioners 3. Selection of the Commission's Attorney J Yoshimoto, Deputy Corporation Counsel — Office of the Corporation Counsel 4. Selection of Commission's Secretary Shannon Magnuson, Legislative Specialist — Office of the County Clerk 5. Selection of the Commission Analyst Jon Henricks, Deputy County Clerk — Office of the County Clerk 6. Introduction of Commission Attorney — J Yoshimoto, Deputy Corporation Counsel Commission Secretary — Shannon Magnuson, Legislative Specialist Commission Analyst — Jon Henricks, Deputy County Clerk 7. Training by J Yoshimoto, Deputy Corporation Counsel, on Sunshine Law, Ethics, and Parliamentary Procedure 8. Training by Jon Henricks, Deputy County Clerk on County government infrastructure 9. Budget and Important Election -related Deadlines Presentation by County Clerk Stewart Maeda 10. Preliminary Discussion on Objectives and Protocols ■ Agenda Defines Discussion and Action Opportunities ■ Creation of Standing Committees and Ad Hoc Committees ■ Outreach - Input from County Agencies ■ Protocol for Initiating, Forming, and Approving Proposed Amendments ■ Timelines/Deadlines 11. Discussion on the Location, Frequency, Day, and Time for Meetings Hawai'i County Clerk 07/05/2018 11:55:36 AM 2018-2020 Charter Commission — 1 Page 2 July 13, 2018 12. Request Commissioners' Input on Public Hearing Schedule REPORTS REFERRALS FOR EXECUTIVE SESSION ANNOUNCEMENTS 1. Next regular meeting date and time; discussion on next meeting agenda items ADJOURNMENT The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8255 by July 11, 2018. Relay users please call 711(961-8255) to contact our office. Public testimony via courtesy site is available at the Kona Council Office, West Hawaii Civic Center; 75-5044 Ane Keohokalole Highway, Building A, Kailua-Kona, Hawaii. If for technical or other unanticipated reasons the video connection cannot be made and/or is disrupted, the scheduled meeting will continue. Submitting Testimony: Those wishing to testify in person must register with the Commission Secretary. Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Testimony may also be submitted (1) by mail to Shannon Magnuson, Office of the County Clerk, 25 Aupuni Street, Room 1402, Hilo, Hawaii 96720; or (2) by e-mail to charter. commission@hawaiicounty_gov. Please submit separate testimony for each item. Copies will be distributed at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be made a part of the public record. NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist (Article 15, Section 2-91.3(b), Hawaii County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2-91.3(a)(6), Hawaii County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawaii 96720.