HomeMy WebLinkAboutCOMM. 021 •
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PLANNING DEPARTMENT
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26 AUPUNI STREET • HILO. HAWAII 88720 HERBERT T.MATAYOSHI
Mayor
COUNTY OF SIDNEY M.FUKE
HAWAII Director'
DUANE KANUHA
• Deputy Director
February 6 , 1979
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Mr. Kimiaki Sakata, Chairman •
Charter Review Commission
County of Hawaii
Hilo, Hawaii 96720
Dear Mr'. Sakata : • •
Thank you for giving me this opportunity to express my thoughts
regarding possible changes to the County Charter. I would initially
like to commend all of you for taking the time out of your very busy
schedule to assume this monumental task. In the course of your review,
please feel free to call upon my office for any help or comments , parti-
cularly as they may relate to the planning functions of this County.
For today' s presentation, I would like to briefly familiarize all
of you with the basic functions and organization of the Planning De-
partment. I regret to say, however , that I am not prepared to offer
any substantive changes to the charter at this point in time. I would,
nevertheless , appreciate an opportunity to present you with my thoughts
in a few weeks and at your convenience.
The Planning Department, unlike most departments , has both regu-
latory and staff functions . The department handles regulatory functions
such as the processing of building permits , subdivisions , and other land
development permits . In addition, it also provides staff support to the
Mayor and the County Council, especially in relation to County policies .
These regulatory and staff functions are identified not only through
County ordinances and regulations but also by State Statutes . For ex-
ample, we are responsible for administering the zoning and subdivision
ordinances , ordinances which are purely County initiated. On the other
hand, certain regulatory functions such as the Shoreline Management Area
permit or other staff functions like the State Plan, State Transportation
Council and so forth are mandated by State Legislation.
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As a result, our organization has had to go through several re-
organizations over the last ten years . The department had 8 civil ser-
vants , plus 2 appointed positions in 1968. .By 1972 , the department had
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COMM. X14...-. _..._.�..�d :
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Mr. Kimiaki Sakata
Page 2
February 6 , 1979
grown to a staff of 21 , which included 18 civil servants and 3 appointed
positions . No additional positions have been created since then.
the office have increased over the past few
While the functions of f e
years , we have strived to internally reorganize ourselves to better de-
liver our servicesg iven the limited manpower, Additionally, we con-
stantly sought external or non-County funds to provide some of the relief.
As a result and after much discussion, a major reorganization of
the office was approved by the County Council , and that organization is
only 6 days old. It went into effect February 1, 1979 .
You will note that in this reorganization (see attached) , there are
21 authorized positions . We also have reflected 2 positions created
under the Federal Coastal Zone Management (CZM) Program; 4 CETA positions ;
and 1 position funded under the Housing Development program administered
by the Mayor ' s office. That chart has since been revised to reflect an
additional CZM position. Presently, there are 4 civil servant vacancies .
In sum, we have 29 positions , of which 5 are vacant.
I have also attached foryour convenience a copy of the department ' s
functional organization. chart. The functions of each division are clearly
outlined. therein. Additionally, to further clarify some of this office' s
legal responsibilities , I have attached a copy of the specific functions--
both regulatory and staff.
As expressed earlier, I would like to still provide you with my
comments regarding the substantive aspects of the planning functions of
this County as spelled out in the Charter. There are areas , for example ,
such as the necessity of Council confirmation; relationship with other
agencies ; and so forth which demand your careful thought and considera-
tion. As soon as I am prepared, I would appreciate an opportunity to
again testify before you.
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Again, thank you for this testifying opportunity, and please feel
free to avail yourselves to any services we may be able to provide you
with in the course of your evaluation of the Charter.
Sincerely.,
e
)00) 1
dney .uke
Director
SF :mh •
Enclosures
cc Mayor
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DAILY ACTIVITIES
1. Process plans and building permits
2. Process subdivisions
3. Process grading permits
4. . Process sign permits
5. Process zoning and other Planning Commission Activities (LUC, too)
6. Process and service Planning Board of Appeals activities
7 . Process and service Kailua Special District Commission •.
8. Process SMA permits
9 . Investigate and follow up on violations
10. Review Land Board and other agency proposals
osals
1.1. Review EIS
12. . Review CIP
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. 13. Respond to inquiries, daily requests
14. Service counte
15 . Service Kona Office
' 16 : Clerical/drafting requirements for above
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PROJECT PRIORITIES
1. General Plan Update .
• 2. Cultural Resources Plan - .
3. Ka'u CDP
.4 . Tourism Economic Policy Study •
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5. . Planning Commission Conference •
6. Park Dedication Code Revision
7,: . Historic Heritage Projects .
8. •Zoning/Subdivision Codes Update
'Farm Dwelling Park •
ing •
Nonconforming Unplanned Zone
Quarry • Roadway
• • ' .Family Dwellings (RS) .
Street Maps • Setbacks
9. Kail.ua Village Design Plan implementation (Sign Ord. , etc. )
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•. 10 . Hilo Downtown Development Plan implementation
. 11. Code violation procedures and penalties
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' 12. Streamlining permit process
13. Revision of Rules & Regulations of Planning Commission, etc.
14. Street Name policy
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5 . Codes
Communication
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Bilingual Manual of Procedures
• ' Zoning Chart
Plan Approval letters •
Checklist of requirements
• 16 . Development of criteria for discre,tionary areas
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Curbs, gutters , sidewalks
Variances, etc.
17 . ' Update base maps
18. Bikeway Plan •
19 . Land Use Inventory •
111 411
20. Coastal Zone Management
21. County Economic Development Program (Energy, Tourism, Ag, etc. )
22. • CIP process
23. State Tourism Plan
24 . State Policy Plan
. 25. State Transportation Plan
26. Areawide Wastewater Management Plan (208)
27 . Kona CDP ~
28. Kohala CDP
29. Carrying Capacity Study
30. Hamakua CDP
31. Puna CDP
32. Kau CDP
33. Hilo CDP '
34. Hilo Bay Study
35. Special Studies •
University of Hawaii
Kaloko Mauka
Waiakea Homesteads
36. New .Negislative package (EIS , etc. )
- "37. RC& D
39. Water Resources Study
40. Arborist Council. Bill
41. Landscaping guidelines
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f.-.:,,-.1 - LLLilLLIUU D.FL':�,I:li LE • k
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DIRECTOR -'
FUNCTIONAL CHART
AUGUST, 1977 r
;; a l!! DEPUTY n'"?
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AADMINISTRATIVE SERVICES DIVISION EM
SPECIAL PROJECTS DIVISION PLANNING DIVISION LAND USE CONTROLS DIVISION
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.Guo rdl na , Overall Implemen-
,Pjop st no County,
the planning process and program • tf `f
{ =3 teflon efforts of private .Develops end updates the General Pian and other gave- • -y
Q4 r'?j and public activities In n_ `R
areas requiring special and pennant/femetlonat glens, as well as the General rel • .Implements the General Plan end other approved Ole �F
�.`� en ante-ruvr ea attention, Plan Implementation program, Ing documents. subdivision,
Ge,.
the research necessary to support the General .Administers and enforces the zoning,
'} seen as Du awn Hilo. .Provides end other land development and ouildi ng control
• .Ucvclo r r
Plan and related lrplementative planning decisions. ordinances.
me os. •
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.1/eyeless and D
1' rralsl of lade rel programs, .Oovelops planning policies pursuant To too General r s Provides the administrative services or sup Dort
e Plan. .Prepares amendments to subdivision, zoning and other • /unetlbns /or nil ether divisions within the p
uch os housing. for which related rdi nnncp,. t
? - there Is no counterpart .initiates actions Including the Capital improvementso e
department and commission ls,lou angler adviser il'`
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Project budgets, rezoning, and new ordinances to • .Caar-Inatss permit Issuance processes with other P Y •
Guvnty ace r,c y, as directed
Co•r t end Eta to agencies. • Oodles attached to this deportment. .si as
a y and prior itined by the Mayor
Implement the General Plan. n Y _ ,_
,Pro nano; amendments to subdivision, zoning, and other
,Provides information to the public on permit process- R• _?
inducts ire Plaspecial
plan Director. D
"�: .Con ducts s related ordinances. Ing r.qw ire non ts.
ptciai vlanning •
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.Coordinates division'•, activities with other dlvl- fb j
' .studies to 1711 oldest Cue .Coordinates planning matters within the County and Sion! of :no department. • '
to time con:;mi pts, of other between different levels of government. _ F., ▪ (-'
• .� dlvlatons. .Coordlnatos division's activities with other divisions • I •
of the department. - '
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;. • GENERAL PLANNING SECTION PROGRAM IMPLEMENTATION SECTION PLAN REVIEM SECTION LAND DEVELOPMENT SECTION DRAFTING SECTION OFFICE SERVICES SECTION` t:
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tI Cogrdinstes the preparation, .Uevelo s end maintains the .Services the Planning Commis- a.
$ D D .Conducts structural end land- .Administers and enforces the .Provides drafting and other .Provides reception, appoint-
cvoterm an, and updating of Land Use inventory. • sl On by coordinating all seeping des) review anti- subdivision and other
? 1 the General Plan, design, .Develops views and door- activities requiring Commis- D B u° zoning. graphiciservices, editorial, col,,record
revpie, a purl- t.
funutie.n+l, (cultural re- dinates•the de u g Applov, including "Plan nod lande developmens relating printing, reproduction, cal, purcha 'inept s py,,cr•- r.
department's lap action such as too Approval." to land developments, IneluE- public education, and visual net, Durchaa(me, supply, f-:
-'� a r l• tourism, State Legislative program. change of zone, variance, ,ACministors and enforces Ing public access and park aids services to the depart- budgetary, railing, and 1, i
cite and cu unity development .Reviews EIS as related to Special Permit, Major SMA, toning, n-abdivisi_, end other dedication. melt. ether r ristra- P. _
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,r plan;,,and th, General Plan project/activity assigned Cluster Plan, etc. processes. ' ordinances/stat.s, relating .Processes subdivision, minor .Prepares and maintains base five services tort tna Ce-
i. , Implane.+,tafib.h program. to this section and e - . .Services the Planning board to structural day;tots. SNA, gradingand other per- and throe-dimensional =°f
_•,;1 Coordinates eurre 1 programs dinates County', EIS o teen mods passion,, Planning Com- ES. -program. of rf uprinls on all mattersi ,Rev i ins; design and site master Dans involving I. distur- models and operates too nap Appeals, leZoning Board of ..;;;:..c;
'• and pinna w,ihinn•no County .Develops and coordinates me regal ring board action. plans for public Jlfc projects. Dane ac:iviiles. library. Appeals, and orner esslgnea
• T' •n'•1 LAtereh different levels development ''-
- ` •:S - pment of new ordinances, ' .Prepares, analyzes, and makes .Processes building, sign, .Reviews private and public .Designs, Illustrates, edits, Advisory Committees. i'
of government t3 carry out such as public access and recommendations on land plan- minor SMA, and oilier permits pints, such as drainage and prints, and distributes re- '
the General Plan-and other park dedication. ing activities involving involving design and strut- traffic circulation which ports and other printed • ¢'
-f rl•;^me+t•.tivo plena. .Reviews, coordinates, and ocher agency's actions, such a, c have land disturbance materiel.
• ter nnlerneeion s- may
.�. 'e.-. and; whore possible, prepares the County Capital as the State. Land Board, .Provldeso Information to the consequences. .Coordinates map program with 1• :;
`assists in the development Improvement Project (CIP) State Land Use Commission. public regarding Soni ne, sub- .Provides information to the Other government agencies. 1;:'-`, ,a
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sane and Fe:Ieral plans budget and program, inelud- ,Provides Information and division, and other planning- public regarding zoning, sub- ,Up-dates all departmental
�I raving County and long-range • Ing the County's budgetary assistance to the public re- related matters, particularly division• and other planning- maps such as zoning, General `•
Ir.:l:cattens sec% as the proposals to the State and garding Planning Commission In the areaof pernir require- related matters, particularly Plan, State Land Use changes, :C.:::::-I
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State Policy Plan, State Federal governnonts, and Planning Board of Appeals melts and services counter. In the area of permit require- Including street penes.lren'pertar,on Plan, State nf I lnurlsm Plan, CZ:a and Area- aeitvlties. •Service; alt derational and rents and services counter. ,Assist; ether sections In ''wide wa,:ew.ter !'a .Reviews EIS as related to actio lendscaaing design review .Assists In tea review of appli- making field trips.oeldes Inspee- •nagement Attics assigned to this section. commissions. cations requiring Planning tions, ane provides counter
Plan. • .Continsnusiy reviews and veal.- .Assists in the review of aeall- Commission or otnor commission, services when required.
Formulate: Planning policy apes, together with the General net lees requiring Planning such as the Kallua Village .Assists other divisions, g
7esteter,unts with ether govern- Planning Section, longand mid- Co-mission action. Design1 7
7 9to Commission. action, asparticularly the Current
.f- mental units and civic groups. die-range plans, goals and .Reviews EIS es related to related to land disturbance Planning Division, in the
i V Coordinates .ith civic groups, policies and overall Iry lonan-
P section. assigned to this activities. areas of subdivision and ".
,;jl community Organlzatlons, and potion strategies and prepares section. .Rev pews ElS as (elated to aetivl- Plan Approval, building °'
� goner:man agencies to pre- changes where necessary. .Assists In the preparation ties assigned to this section. permits, and areas requiring 11 z,
parr. and vpdate planning .Assists In the develo Bent and review • !' '- -f'
P end r c' of new ordinances/ .Assists In the preparation aha technical design
nor', and Gbjrc27 ve s, poll- - review of all new ordinances/ statutes and/or emendmcnts (-note,. of new ordinances/ata-
cine and standards. statutes such as public access thereto Involving activities fates and/or amendments there- 1
V Preelae: Information to the and Eedlonelon, ine to Involving activities
hlic on t.lanntr metier( parkassigned to this secr'::an. 9 a •
7 dap County's CIP program, and the .Ofor lbs sriTerietabl necessary assigned to this section. •
P:,1 R, through publications• annual department's State legislative for iha equitable application .Develops criteria necessary for 4
I. f 1 reports, cnueor(ng inquiries, program, of assigned responsibilities •iha equitable application of �x 'yy;
@l end the like. ,Assists in the development end In areas involving disc re- assigned responsibilities In - - i
}` "�� Oreaniten and coordinates review of the General Plen and floe. areas involving discretion. V
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wj Stare dna especially Federal- other planning documents. per- .Conducts necessary Inspection .Develops and maintains all anti- _
77 1y-funded projects. ticulerly as they nay relate end Initiates appropriate vlties relating TO street names
t:.t Provides rho research and eta-- ' to implementation <ennIdere- measures to assure compliance tor subdivision. ry
_ tisticaf ssrvlces necessary flans. with rrdlnances/statutes .Conducts necessary Inspect ion •
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'- to •ubbert and _onduet the .implements progrnns/projects assigned'to this department. and Initiates appropriate moo-
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a-,: '1 Ln r ;•Inn.+Ing stElos Con- assigned to this department ,Review, planning documents, res to assure compliance with [•".
.•*f •Just+d by the- v tartneni such through the CIP process such particularly as anon relate ordinances/statutes assigned to `
a". Irma usw,, socio-economic • as nistorhe Meflia nn Yfej act! to !unctions of sou tion eta this department.
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Indic ine:, enc physical •
end Yalluu Village Imoruvemnets. • prod -bcw sae mwnt. to appro- .Reviews plenring.doeumnn is, par. s
._ ( " n sl rc`,mon tel insect statements .Develops criteria necessary for gelate dl vl sloes end/or titularly es they relate-to '$ 7
�, xl ler all crop ogals/p raj net s. -
the equitable appllcP•lon of agencies. . functions of section and pro- `
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r assigned responsibilities In • vides comments to appropriate
• ' S s Involving dlscretlon, divisions and/or agencies. •
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