HomeMy WebLinkAboutCOMM. 030 •
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•DEPART'1ENT OF FINANCE
COUNTY OF HAWAII
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February 22, 1979 •
MEi:ORANDUM NO. 79-1
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TO: All Departments •
FROM: Director of Finance
SUBJpCT: Interpretation of•Meals and U-Drive Sections
of Policy on Travel
The following interpretation of the meals and U-drive sections
of-the Policy on Travel is effective January 1, 1979.
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• 1. Interpretation of provisions in Sec. C. 3. b. (6)
a. Unreasonable or excessive charges are interpreted
to mean meal charges (including tax and tips) in
excess of three dollars ($3.00), for breakfast,
four dollars ($4.00) for lunch, and eight dollars
($8.00) for dinner. In exceptional circumstances
when these limits are not realistic, higher meal
costs may be authorized by the Director of Finance,
provided that written justification is submitted.
bo Members of boards and commissions may incur meal. -
expenses regardless of district travel requirements •
if work or travel runs into meal periods (after
8:00 a.m. for breakfast, after 12:00 noon for lunch,
and after 5:00*p.m. for dinner) .
2. Interpretation of Sec. H. -
• a. Bargaining unit employees shall- follow contract
• provision for meals authorized during overtime work.
• - b. Contract provisions shall be followed by fire unit
members for meals authorized during scheduled work
shifts and after normal work shifts. '
• c. Excluded employees covered by Chapter 77, HRS, whose
benefits are extended by Act 197/78 shall follow
same provisions as bargaining unit employees for .
meals authorized during overtime.
COMM.•
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Dept. of Finance
Memo No. 79-1 • -2- February 22, 1979
3. Interpretation of Sec. C. 4. a.
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When a private automobile is used for official business
• at any travel destination, mileage may be claimed at
• applicable contract rates or ordinance rates. Mileage
claim form should be used to support claim.
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4. Interpretation of Sec. C. 4:• b.
U-drive justification form is not required for rental .
of an automatic, non-air conditioned car, such as a
• Datsun, Toyota, Pinto or similar sized car. In
exceptional circumstances when a larger, more expensive
car is needed, the higher cost may be authorized by the
Director of Finance, provided that written justification
is submitted.
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'Stanley,;A. . Nakamae
Director of Finance •
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APPROVED:
• del/1r . , ,
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• . Mayor •
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