HomeMy WebLinkAboutCHC 1979 Rules of Procedure 1979 HAWAII COUNTY CHARTER COMMISSION
Rules of Procedure
I. OFFICERS
The officers of the Commission shall consist of a
Chairman and a Vice-Chairman to be elected from among
the membership of the Commission.
II. DUTIES AND POWERS OF THE CHAIRMAN
A. To preside at each meeting of the Commission.
B. To preside at all public hearings.
C. When necessary or required, to sign and certify to all
official acts of the Commission and all vouchers,
purchase orders, etc. , for payment of expenditures of
the Commission. •
D. To appoint staff members, committees and consultants
when authorized by the Commission, in accordance with
applicable laws.
E. All official information shall be released through the
Chairman of the Charter Commission.
III. DUTIES AND POWERS OF VICE-CHAIRMAN
The Vice-Chairman shall exercise and perform the duties
of the Chairman in the absence of the Chairman.
IV. MEETINGS
A. The place of the meetings shall be the Councilroom,
Hawaii County Building, or such other public place as
the Commission may designate.
B. Special meetings may be called by the Chairman or by a
majority of the Commission, in accordance with applicable
laws.
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C. General or regular meetings will be held on Tuesdays
at 3:00 p.m. unless otherwise specified.
D. Each member shall be given an oral or written notice
at least one day and not more than five days prior to
a special meeting.
E. All meetings and journal of proceedings of the Commission
shall be open to the public.
V. ATTENDANCE
All Commission members shall attend all meetings unless
excused by the Chairman.
VI. QUORUM AND TRANSACTION OF BUSINESS
The majority of the members of the Commission shall
constitute a quorum for the transaction of business.
The concurrence of the majority of the members of the
Commission shall establish an official decision.
VII. VOTING
No member shall refrain from voting unless excused by
the Chairman.
VIII. ORDER OF BUSINESS
A. Roll Call
B. Introduction of Guests
C. Approval of Minutes
D. Communications
E. Business of the Day
F. Unfinished Business
G. New Business
H. Adjournment
The order of business may be altered by the Chairman by
majority vote of the Commission.
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IX. PUBLIC STATEMENTS - WRITTEN/ORAL
A. Written statements on issues before the Commission shall
be deferred until such time as the subject matter referred
to in the statement appears on the Commission' s agenda.
The writer shall be informed when the issue will be on
the agenda to allow the writer the opportunity to
address the Commission and elaborate and/or clarify
his statement, should he so desire.
B. Oral statements before the Commission will be heard at
scheduled public hearings to be held by the Commission.
X. PARLIAMENTARY PRACTICE
The rules of parliamentary authority where not incon-
sistent with the rules adopted shall_ be Robert' s Rules
of Order, Revised.
XI. EXPENSES
. No member of the Commission shall incur any expense,
except with the consent of the Chairman.
XII. DECISIONS
A. With respect to charter provisions, decisions on each
section(s) shall be tentative until a final draft is
agreed upon.
B. Tentative decisions may be reconsidered only in
accordance with Robert' s Rules of Order.
C. The decision of the majority of the Commission members
shall be the decision of the Commission.
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XIII. OTHER PAYMENTS
The compensation for the secretary shall be paid
semi-monthly; mileage reimbursements and other incidental
expenses shall be paid on a monthly basis. •
XIV. These rules may be amended at any meeting by a majority
of the Commission members.
ADOPTED:
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