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HomeMy WebLinkAboutCHC 1979 Rules of Procedure (2) • • • 1979 HAWAII COUNTY CHARTER COMMISSION Rules of Procedure I. OFFICERS The officers of the Commission shall consist of a Chairman and a Vice-Chairman to be elected from among the membership of the Commission. II. DUTIES AND POWERS OF THE CHAIRMAN A. To preside at each meeting of the Commission. B. To preside at all public hearings . C. When necessary or required, to sign and certify • to all official acts of the Commission and all vouchers , purchase orders , etc. , for payment of expenditures of the Commission. D. To appoint staff members , committees and consultants when authorized .by the Commission, in accordance with applicable laws . E. All official informatioh shall be released • through the Chairman of the Charter Commission. III . DUTIES AND POWERS OF VICE-CHAIRMAN The Vice-Chairman shall exercise and perform the duties of the Chairman in the absence .Or inability • of the Chairman to act. IV. MEETINGS A. The place of the meetings shall be in the Councilroom, Hawaii County Building, or such other public place as the Commission may designate. • B. Special meetings may be. called by the Chairman or by a majority of the Commission, in accordance with applicable laws . C. General or regular meetings will be held on Tuesdays at 3 : 30 p.m. unless otherwise specified. D. Each member shall be given an oral or written • notice at least one day and not more than five days prior to a special meeting. E. All meetings and journal of proceedings of the Commission shall be open to the public. V. • ATTENDANCE All Commission members shall attend all meetings unless excused by the Chairman. VI. QUORUM AND TRANSACTION OF BUSINESS - The majority of the members of the Commission shall constitute a quorum for the transaction of business. The concurrence of the majority of the members of the Commission present shall establish an official decision. VII. VOTING No member shall refrain from voting unless excused by the Chairman for good cause. VIII. ORDER OF BUSINESS A. Roll Call B. Introduction of Guests C. Approval of Minutes D. Communications E. Business of the Day F. Unfinished Business G. New Business -2- H. Adjournment The order of business may be altered by the Chairman • by majority vote of the Commission. IX. PUBLIC STATEMENTS —WRITTEN/ORAL A. All persons desiring to speak before the Commission shall register with the secretary prior to the convening of the meeting, and shall provide the Commission with their name , address, and organization they represent, if applicable. No person, who fails to register, shall be heard. B. The Chairman shall call the name of the person desiring to speak, and all persons shall speak before a microphone, and be informed that their statements will be recorded. C. All statements before the Commission shall be in reference to provisions in the Charter of the County of Hawaii or those that may be proposed as amendments or additions thereto. Statements not relevant, at the discretion of the Chairman, shall not be heard or considered. Whenever requested or appropriate, the speaker shall specify the charter provision referred to so that members may be familiar with its provisions. D. All statements are to be made to the Commission in general, and not to any specific member, unless in response to a question by the said member. E. At any time, the Chairman or any Commission member -3- • r • may interrupt any person making a statement for a clarification or answer. F. At the discretion of the Chairman, each person may be allotted a specific number of minutes • to speak. G. Written proposals regarding any amendments or additions to the Charter may be submitted at the time of the hearing, or thereafter. H. Written statements on issues before the Commission may be deferred until such time as the subject matter referred to in the statement appears on the Commission' s agenda. If deferred, the writer shall be informed when the issue will be on the agenda to allow the writer the opportunity to 'address the Commission and elaborate and/or clarify his statement, should he so desire. I. Oral statements before the Commission will be heard at scheduled public hearings to be held • by the Commission. X. PARLIAMENTARY PRACTICE The rules of parliamentary authority where not inconsistent with the rules adopted shall be Robert' s Rules of Order, Revised. XI. EXPENSES • No member of the Commission shall incur any expense, except with the consent of the Chairman. XII. DECISIONS A. With respect to proposed charter amendments or -4- ._ , .., additions , decisions on each section (s) shall be tentative until a final draft is agreed upon. B. Tentative decisions may be reconsidered only in accordance with Robert' s Rules of Order. C. The decision of the majority of the Commission members shall be the decision of the Commission. XIII. OTHER PAYMENTS The compensation for the secretary shall be paid semi-monthly; monthly for the Commission attorney; mileage reimbursements and other incidental expenses shall be paid on a monthly basis . XIV. PUBLIC ACCESS . Any person may obtain information, or make submittals or requests by contacting the Office of the County Clerk, County of Hawaii, 25 Aupuni Street, Hilo, Hawaii 96720 . Copies of all official minutes , documents , agenda; procedures , statements , or decisions shall be available at the said office at such cost as may be authorized by law. XV. These rules may be amended at any meeting by a majority of the Commission members if the said amendment affects only the internal management of the Commission; otherwise, the amendment shall .be valid only if made pursuant to the requirements of law. ADOPTED: • -5-