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Home My WebLink About2018-06-19 Kailua Village Design Commission Minutes KAILUA VILLAGE DESIGN COMMISSION COUNTY OF HAWAI‘I MINUTES Meeting Date: June 19, 2018 Time: 5:15 p.m. Place: West Hawai‘i Civic Center nd Planning Department Conference Room – Building E, 2 Floor 74-5044 Ane Keohokalole Highway Kailua-Kona, Hawai‘i, 96740 CALL TO ORDER Commissioners Present: Shaun Roth, Peter Dahlberg, Zon Sullenberger, Ann Kern, and Bryant Ching. Absent and Excused: John Hetherington, Mark Van Pernis, Michaela Ikeuchi, and Jasmine Crusat Planning Department: Terry Dunlap (Planner), Deanne Bugado (Planner) and Rosalind Newlon (Planner/Recorder), and Bennett Mark (Planning Program Manager) Applicants/Representatives: Ken Melrose, Raini Castro, Aaron Spielman, Cynthia Heingus, Todd Mardon, and Kehau Harnson Public: None A quorum was present, Chairman Shaun Roth called the meeting to order at 5:15 p.m. and the Commissioners introduced themselves. APPROVAL OF MINUTES Minutes of the Meeting of June 5, 2018. Chairman Roth asked if there were any corrections to the minutes. No corrections were offered and the minutes were approved as circulated. STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS There was no one from the public who wished to testify on any items on the agenda at this time. NEW BUSINESS 1. The applicant, John Allen Sign Company, is proposing a master signage plan for Kuakini Center. This would allow future tenants to submit for new signs permits, as long as the proposed sign matches the size and color approved by the master sign plan without having to continually submit for Kailua Village Design Commission review. The proposal includes:  One (1) Ground sign (48” x 48”) with the following Font sizes: Main Font: 5.25” Tall; Address Font: 3.25” Tall; Suite Number: 1.125” Tall and Tenant Name Font: 1.25” Tall  Eighteen (18) 8’-0”x 18” tenant wall signs with the following Font sizes: Tenant Name Font: 6.25” Tall with Max Logo Height: 7.25” Tall  Seven (7) 12’-0” x 18” tenant wall signs with the following Font sizes: Tenant Name Font: 6.25” Tall with the Max Logo Height: 7.25” Tall. 1 Mr. Dunlap presented a slideshow of the project, giving a brief overview of the applicant’s submittal and described the proposed project to KVDC. Mr. Dunlap explained that a master sign permit approval would allow future tenants to install signs without further design review, as long as their sign design is consistent with the master sign permit as approved by the KVDC. The applicant, Raini Castro provided a brief presentation on the 3 different types of signs proposed, including a ground sign and 2 types of wall signs, proposed color selections, size of signs and letter heights. After a request for clarification regarding lighting for the signs, Ken Melrose, also a representative for the owner, said there are existing lighting that will illuminate the signs which was approved when the facility came in for the building renovations, however, the ground sign will not be lit. There was no discussion by the Commission. It was moved by Commissioner Ching and seconded by Commissioner Sullenberger that the Commission forward to the Planning Director a recommendation for approval of the proposed project as submitted. (Five Ayes, unanimous vote). 2. The applicant, Big Island Mechanical & Construction, LLC, is proposing an upgrade to the entrance and dining areas at The Regency at Hualalai, an institutional group living facility. The proposal includes:  Replace existing porte-cochere with a new structure  Expand and enclose the lanai area for activities and dining area of the central 2-story building. Landowner: MBSB Hualalai LLC TMK: (3) 7-5-010:015 Location: 75-181 Hualalai Road, Kailua-Kona, HI 96740 Mr. Dunlap presented a slideshow of the project, giving a brief overview of the applicant’s submittal and described the proposed project to KVDC. Mr. Dunlap showed an aerial image of the site highlighting the two buildings that are connected by a third building in the center, located off of Hualalai Road. Mr. Dunlap briefly went over the proposed design changes of the porte cochere and the change to the second floor of building in the center. Mr. Dunlap then handed over the remainder of the presentation to the applicant. Todd Mardon, applicant of Big Island Mechanical briefly went over the proposed additions to the building. Mr. Mardon said that is a 130+ bed assisted living and memory facility and that a majority of the proposed changes are to the middle building, building “B”, where they are upgrading the activity center and dining area, and enclosing it with glass and screens and adding air conditioning. That area is currently an open air season room used for dining. Mr. Mardon also said they propose to enclose the first floor, add new rails to the second floor, and expand the dining area by about 8 feet to create continuity to the existing dining area. Mr. Mardon said the other changes include awning changes to the porte cochere, changing from cloth awnings to metal for maintenance reasons and adding hard panel siding, with gray roofing with standing seam, same for the porte cochere. In addition, new columns with a new stucco wrap will be constructed to match the buildings, in the front and the rear. The Commissioners briefly discussed the project and clarified with the applicant that the additions/renovation is proposing to match the color scheme to the existing colors of the existing buildings and only one of the porte cochere is visible from the roadway. 2 It was moved by Commissioner Sullenberger seconded by Commissioner Ching that the Commission forward to the Planning Director a recommendation for approval of the proposed project as submitted. (Five Ayes, unanimous vote). 3. The Commission will review and discuss a draft letter to the Planning Director requesting that the Planning Department through its Long Range Division inform the Commission of any proposed changes or revisions to the Kona Community Development Plan and the County General Plan so that the Commission could review and make recommendations to the Planning Director on the affect of the proposed changes or revisions to the purpose and intent of the KVDC. The discussion may include the formation of a subcommittee to address/follow-up on discussion items. Should the Commission decide to form a subcommittee discussion shall identify reasons for committee, scope and assignment of members. Chairman Roth, after clarification with staff, stated that the letter could be approved but that the subcommittee could be created at a later meeting since Commissioner Hetherington was not present at this meeting, and it was generally acknowledged that he would be recommended as Chair of that subcommittee when created. Suggestions were then made to revise the draft letter to delete the proposed subcommittee and direct any correspondence to the Commission. It was moved by Commissioner Ching and seconded by Commissioner Dahlberg that the Commission forward to the Planning Director a recommendation for approval of the draft letter with changes including 1) in the third paragraph, change “proposed subcommittee” and “committee” to KVDC; 2) delete “s” from “review and makes” in second paragraph; and 3) delete third sentence in third paragraph. (Five Ayes, unanimous vote). ANNOUNCEMENTS Mr. Mark, Planning Program Manager, announced that Terry Dunlap, Planner is retiring and moving to North Carolina and that this was his last presentation for the KVDC and that he has done a wonderful job. There will be no meeting on July 10, 2018, the next tentatively scheduled meeting is set for July 24, 2018. ADMINISTRATIVE MATTERS None. ADJOURNMENT There being no further business, Chairman Roth adjourned the meeting at 5:50p.m. Respectfully submitted, Rosalind Newlon, Planner A T T E S T Shaun Roth, Chairman 3