HomeMy WebLinkAbout2018-08-28 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: August 28, 2018
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Liquor Control Conference Room,
Building B; 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the 1) July 24, 2018, Water Board Public
Hearing on the Power Cost Charge and 2) Minutes of the July 24, 2018, Regular Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Addendum requires Roll Call Vote)
5) CONTESTED CASE HEARING (NOTICED FOR 10:00 A.M.)
6)
Water Service Account No. 91005050-11
The above Contested Case Hearing is to take place in accordance with Chapter 91 of the
Hawaii Revised Statutes and Rule 2-5 of the Rules and Regulations of the Department of
Water Supply.
The issues involved in the above -referenced hearing will be Dianna Derosa's appeal of the
amounts shown due and owing on Account No. 91005050-11, which are associated with
the meter reading date of February 21, 2018, and consequently, the appeal of any proposed
shut off resulting from failure to pay said amount.
This hearing is being set pursuant to Ms. Derosa's request on July 5, 2018, for the hearing
to be held at the August 28, 2018, Water Board Meeting in Kona.
SOUTH KOHALA:
A. LALAMILO WIND COMPANY - ANNUAL COMMITMENT TO PURCHASE
BY DWS:
The Board will make a determination regarding Lalamilo Wind Company's assertion
that the Department purchase at minimum, 8,000 MwH per calendar year.
The Water Board anticipates convening an executive meeting, closed to the public,
pursuant to Hawaii Revised Statutes, Sections 92-4 and 92-5(a)(4), for the purpose of
consulting with the Water Board's attorney on questions and issues pertaining to the
Water Board's powers, duties, privileges, immunities and liabilities with regards to the
request made by LWC and its obligations under the Power Purchase Agreement.
7)
NORTH KONA:
A. JOB NO. 2018-1082 HONOKOHAU DEEPWELL REPAIR — REQUEST FOR
ADDITIONAL FUNDS:
The contractor, Beylik Drilling and Pump Service, Inc., is requesting additional funds
for the additional work required for a motor shroud. The description of additional work
and associated fees are as follows (see attached):
ITEM
DESCRIPTION
AMOUNT
1.
12" x 60' motor shroud
$26,350.00
2.
12"0 x 1"T shroud hanger assembly
$1,350.00
3.
Shroud motor centralizer
$1,350.00
4.
Freight charges
$2,000.00
5.
Labor for fabrication of motor shroud, hanger
assembly, and centralizer
$3,900.00
6.
Labor for shroud installation
$1,500.00
TOTAL
$36,450.00
Original Contract Amount: $ 119,000.00
Original Contingency amount: $ 11,900.00
1st Additional Contingency request: $ 24,550.00
Total Revised Contract Amount: $ 155,450.00
RECOMMENDATION: It is recommended that the Board approve an increase in
contingency of $24,550.00 to Beylik Drilling and Pump Service, Inc., for JOB
NO. 2018-1082, HONOKOHAU DEEPWELL REPAIR. If approved, the total revised
contract amount shall be $155,450.00.
8) MISCELLANEOUS:
A. DEDICATIONS:
The Department received the following documents for action by the Water Board. The
water systems have been constructed in accordance with the Department's standards
and are in acceptable condition for dedication.
1. GRANT OF EASEMENT AND BILL OF SALE
SUB. No. 15-001498
Grantor/Seller: Reba Mae Silva
Tax Map Key: (3) 8-1-016:013
Facilities Charge: $5,350.00, Date Paid: 6/8/2018
Final Inspection Date: 5/16/2018
Water System Cost: $65,000.00
2
2. GRANT OF EASEMENT
(For Fire Hydrant and Water Meter)
Grantor: Waiaha Ridge LLC
Tax Map Key: (3) 7-5-017:045
Facilities Charge: $5,500.00, Date Paid: 11/16/2017
3. GRANT OF EASEMENT
(For Water Meter)
Grantor: Willow Plaza, LLC
Tax Map Key: (3) 1-5-007:069
Facilities Charge: $220,000.00, Date Paid: 8/20/2018
Final Inspection Date: To be announced
Water System Cost: $76,760.00
RECOMMENDATION: It is recommended that the Water Board accept these
documents subject to the approval of the Corporation Counsel and that either the
Chairperson or the Vice -Chairperson be authorized to sign the documents.
B. RESOLUTION NO. 2018-01, APPROVING RECEIPT AND EXPENDITURE OF
MONIES FOR THE CONSTRUCTION OF DEPARTMENT OF WATER
SUPPLY CAPITAL IMPROVEMENT PROJECTS (FUNDED BY THE
DRINKING WATER STATE REVOLVING FUND):
(Note: Resolution requires roll call vote)
DWS is submitting a loan application to fund Capital Improvement Projects with the
Drinking Water State Revolving Funds (DWSRF). One of the prerequisites for the
loan is a Resolution approved by the Water Board. This Resolution authorizes the
Manager -Chief Engineer or the Deputy to execute loans and/or grants with the State
Department of Health for up to $7,000,000.00.
RECOMMENDATION: It is recommended that the Water Board adopt DRINKING
WATER STATE REVOLVING FUND RESOLUTION NO. 2018-01, subject to the
approval of Corporation Counsel.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel
will be available to respond to questions by the Board regarding the status/progress of
any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of
the Department. Department personnel will be available to respond to questions by the
Board relating to the financial status of the Department.
E. 2018-2020 HAWAII COUNTY CHARTER COMMISSION:
Per letter of August 1, 2018, from Douglass Shipman Adams, Chair of the Hawaii
County Charter Commission to Craig Takamine, Chair of the Water Board, the Charter
Commission seeks input from the Water Board as to how the County Charter affects its
role and operations within the County, and any proposals it may have to amend the
Charter. This item is for discussion.
F. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Hawaiian Ocean View Well
3. East Rift Zone Update
G. CHAIRPERSON'S REPORT:
1. Chairperson to report on matters of interest to the Board.
2. Site visit to Waimea Water Treatment Plant (WWTP) - at its July 24, 2018,
meeting, the Board voted to approve a limited meeting for a site visit to the
WWTP pursuant to Hawaii Revised Statutes §92-3.1(a)(1), as public attendance
at the site would be dangerous or impracticable due to its status as an active
construction site. Board to set a future date for this site visit.
9) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be September 25, 2018, 10:00 a.m. at the
Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani
Street, Hilo, Hawaii
2. Following Meeting:
The following meeting of the Water Board will be October 23, 2018, 10:00 a.m., at the
Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani
Street, Hilo, Hawaii.
10) ADJOURNMENT
Anyone who requires an auxiliary aid or service for effective communication or a modification
of policies or procedures to participate in this Water Board Meeting should contact Doreen
Jollimore, Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting. Notice to Lobb: If you are a lobbyist, you must register with the Hawai `i
County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii
County Code} A lobbyist means "any individual engaged for pay or other consideration who
spends more than five hours in any month or $275 in any six-month period for the purpose of
attempting to influence legislative or administrative action by communicating or urging others to
communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code}
Registration forms and expenditure report documents are available at the Office of the County
Clerk -Council, Hilo, Hawaii.
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