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Home My WebLink About2018-09-14 Charter Commission Douglass Shipman Adams Chairperson Jennifer Zelko-Schlueter Vice Chairperson William Carthage Bergin Michelle Galimba Paul K. Hamano Kevin D. Hopkins Bobby Jean Leithead Todd Sarah H. Rice Christopher John Imiloa Roehrig Marcia A.K. Saquing Donna Mae Springer 2018-2020 HAWAI‘I COUNTY CHARTER COMMISSION MEETING AGENDA 1:30 P.M. September 14, 2018 West Hawai‘i Civic Center 75-5044 Building A, Kailua-Kona, Hawai‘i, 3rd Session ORDER OF BUSINESS ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS APPROVAL OF MINUTES August 10, 2018 - Regular Meeting Minutes COMMUNICATIONS 1. Comm. No. 2.1: Report from Commission Analyst – History of Section 3-2 (Composition and terms of Council Members) 2. Comm. No. 2.2: Response from Human Resources Director – Questions Regarding Section 3-13 (Adoption of Pay Plan) 3. Comm. No. 6: Flowchart for Consideration and Approval of Proposals UNFINISHED BUSINESS 1. Comm. No. 3: Formation of Ad Hoc Committees The Commission may establish one or more Ad Hoc Committees to investigate matters within its prescribed duties that have been disclosed on the agenda, made available for public testimony, and deliberated upon by the commission. Any such formation will require that the scope of the investigation and each member’s authority be clearly defined, and membership be limited to no less than two and no more than five commissioners. 2018-2020 Charter Commission – 3 Page 2 September 14, 2018 NEW BUSINESS 1. Comm. No. 4: Department and Agency Heads – Overview of operations; Impact of County Charter on Operations; Any Proposals to Amend Charter; Discussion a. Department of Research and Development – Director Diane Ley b. Hawai‘i County Council – Council Chair Valerie T. Poindexter c. Office of Aging – County Executive on Aging C. Kimo Alameda, Ph.D. d. Office of Housing and Community Development - Housing Administrator Neil Gyotoku e. Office of the Legislative Auditor – Legislative Auditor Bonnie Nims f. Office of Management – Executive Assistant to the Mayor, Roy Takemoto g. Office of the Prosecuting Attorney – Prosecuting Attorney Mitch Roth 2. Comm. No. 5: Review of Hawai‘i County Charter (2016 Edition) a. Article VI – Executive Branch – The Managing Director and Agencies Under the Managing Director b. Article VII – Executive Branch – Departments or Agencies Under Commissions c. Article VIII – Department of Water Supply d. Article IX – Prosecuting Attorney e. Article X – Financial Procedures REPORTS None REFERRALS FOR EXECUTIVE SESSION None AGENDA ITEMS FOR NEXT REGULARLY SCHEDULED MEETING 1. Discuss meeting date and time to meet with Mayor Kim 2. Suggestions from Commissioners on future agenda items ANNOUNCEMENTS 1. Next regular meeting (subject to change) DATE: Friday, October 12, 2018 TIME: 1:30 p.m. PLACE: Hilo Council Chambers, 25 Aupuni St., Room 1401, Hilo, Hawai‘i 2018-2020 Charter Commission – 3 Page 3 September 14, 2018 ADJOURNMENT The meeting place is accessible for persons with disabilities. Persons who need special accommodations for this meeting should call 961-8255 by September 12, 2018. Relay users please call 711(961-8255) to contact our office. Public testimony via courtesy site is available at the Hilo Council Chambers, Hawai‘i County Building; 25 Aupuni St., Room 1401, Hilo, Hawai‘i. If for technical or other unanticipated reasons the video connection cannot be made and/or is disrupted, the scheduled meeting will continue. Submitting Testimony: Those wishing to testify in person must register with the Commission Secretary. Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Testimony may also be submitted (1) by mail to Shannon Magnuson, Office of the County Clerk, 25 Aupuni Street, Room 1402, Hilo, Hawai‘i 96720; or (2) by e-mail to charter.commission@hawaiicounty.gov. Please submit separate testimony for each item. Copies will be distributed at the meeting only if they are received before 12:00 noon on the business day prior to the meeting. All oral and written testimony will be made a part of the public record. NOTICE TO LOBBYISTS If you are a lobbyist, you must re becoming a lobbyist (Article 15, Section 2-means “any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials.” (Article 15, Section 2- Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk- BOARD PACKET Pursuant to Hawai‘i Revised Statutes, Section 92-7.5, the board packet provided to members of the Hawai‘i County Charter Commission for this meeting is available for public inspection during regular business hours at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo, Hawai‘i, 96720.