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Home My WebLink About2018-05-21 NKCDP Minutes FinalHarry Kim Mayor County of Hawaii PLANNING DEPARTMENT Michael Yee Director Daryn Arai Deputy Director NORTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center • 101 Pauahi Street, Suite 3 • Hilo, Hawaii 96720 Phone (808) 961-8288 • Fax (808) 961-8742 Monday, May 21, 2018 Meeting Minutes CALL TO ORDER Chair, Steve Hoffmann, called the North Kohala Community Development Plan (NKCDP) Action Committee (AC) to order at 5:03 P.M. in the Hisaoka Gym Conference Room. ROLL CALL Action Committee Members Present: Steve Hoffmann (Chair), Keone Emeliano (Vice Chair), Jack Hoyt, Jack Olson, Beverly Blake, Benjamin Ney Action Committee Members Absent -Excused: Lehua Ah Sam, Richard Elliott, Jeff Coakley Staff: CoH Planners: LeAna Gloor and Heather Bartlett Members of the public: 6 Members of the public were in attendance. ADDITIONS TO THE AGENDA: None. ANNOUNCEMENTS: 1. CDP Planner, LeAna Gloor, provided a brief update on the General Plan Comprehensive Update. Ms. Gloor stated that the Long Range Planning team has been steadily moving forward on the comprehensive update and that staff is currently working on draft policy language. She also stated that the Planning Department has been focused on the recent emergency efforts for the volcanic eruption in Puna; so the General Plan Update is not moving forward as quickly as it otherwise would be. Chair Hoffman inquired if the recent occurrences with the volcanic eruption have altered the CIP budget. Ms. Gloor responded that the Planning Department is not currently aware of any changes made to the CIP budget in response to lava relief efforts. She stated that County Council was currently considering the budget, and there would be more concrete answers regarding CIP budgets after the Council has deliberated on the budget. 2. Ms. Gloor briefly went over the process of how to get items on the meeting agenda. She stated that Action Committee Members as well as members of the public and community groups are welcome to request items be added to meeting agendas. She stated that these requests should be routed to the Action Committee Chair or to planning staff. Ms. Gloor also stated that all agenda items must be directly related to priorities of the North Kohala CDP. Any items that are not substantial enough to constitute a business item can be mentioned at the start of the meeting during announcements. Hawai `i County is an Equal Opportunity Provider and Employer Page I 3. Ms. Gloor announced that if Action Committee members have information that they feel is necessary to distribute in between scheduled meetings, they are able to transmit that information to planning staff. Planning staff are able to distribute information to the entire committee between meetings whereas the Committee Members are bound by Sunshine Law to not engage in serial communication. Planning staff can also distribute/post other appropriate community announcements through our CDP email distribution list and CDP Facebook page. PUBLIC COMMENT ON AGENDA ITEMS: There was no testimony given from members of the public. APPROVAL OF MINUTES: Committee Member Jack Hoyt moved to approve the minutes of the March 19, 2018 meeting, as submitted. Second by Committee Member Benjamin Ney. The motion to approve the minutes as submitted passed with 6 votes aye, 0 votes nay. REPORTS AND OTHER PRESENTATIONS: Community Partner Group Reports: Comm. No. 2018-18 NK Community Access Group Notes: Group Member, Toni Withington, provided a summary of the recent progress of the Community Access group from their March and April meetings. Ms. Withington announced that the Hapu'u land has been purchased by PONC and escrow has closed. Proceedings have taken place beginning the PONC purchasing process for property at Kapanaia. Land in Hono'ipu landing has been nominated for PONC acquisition. This parcel has been sold by Parker Ranch to a new owner. The new owner is interested in preserving public access trails on the parcel. The Community Access Group is still waiting to hear back from the Planning Department about approval for grants of easement for Halelua. The group is waiting to hear from the legislature if the funding will be granted to improve the Pololu lookout area. BUSINESS: 1. Discussion of a possible 'Building in Kohala' brochure: (This business item was originally item #2 in the agenda order, Chair Hoffmann reordered the item to business item #1) The Action Committee reviewed the 'Building in Puna' brochure. Chair Hoffmann spoke about the various types information included in the brochure and introduced the idea of creating a similar brochure for Kohala. Ms. Gloor stated that the brochure could cover other issues that concern the community such as ethically sourcing rock for rock walls, as there have been issues with companies taking rock from historic heiau sites. It was asked how the brochures would be distributed. Ms. Gloor answered that the idea is to distribute the brochures through various real estate companies as well as the County Planning Department and other County offices pending approval. www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 2 Committee Member Emeliano stated that he would like to emulate much of the verbiage used in the 'Building in Puna' brochure for the 'Kohala brochure', as the two communities share many of the same ideals. Committee Member Hoyt suggested that the 'Kohala brochure' have a much broader approach than just building in Kohala, and focus on a variety of issues like roadways, shoreline public access, and other topics of interest for the Kohala region. It was suggested that the brochure focus on topics such as coqui frogs and fire ants as well. It was also suggested that the brochures be made available for distribution at title and escrow companies. Committee Member Ney suggested that an infrastructure map be included within the brochure to help potential buyers be more aware of the availability of infrastructure in areas they may be looking to purchase land. Community Member, David Tarnas, suggested that the brochure recognize and promote the respect of sacred cultural sites. Community Member, Toni Withington, suggested that the section about building permits be reduced in the 'Kohala Brochure' and be replaced by more concerning topics for the Kohala region. Committee Member Blake volunteered to start writing a working draft template for the 'Kohala Brochure'. Committee Members Blake and Hoyt will work together to craft a draft working version of the 'Kohala Brochure'. Committee Member Hoyt suggested that the brochure be titled 'Welcome to North Kohala'. Click here to view the 'Building in Puna" brochure: http://records.hawaiicountV.gov/Web Link/DocView.aspx?dbid=l&id=93037&page=1 2. Outline of operations for AC community liaisons and community groups: (This business item was originally item #3 in the agenda order, Chair Hoffmann reordered the item to business item #2) Chair Hoffmann introduced the agenda item and opened discussion on the operation of community groups. Mr. Hoffmann described the intended role of the community group liaisons. The liaisons are intended to attend the community group meetings and report actions, progress, and updates from the community group back to the Action Committee as well as relay information from the Action Committee back to their respective community group. Mr. Hoffmann announced to the Action Committee the community group liaisons that have been assigned to each community group. The liaisons for the community groups are as follows: • Growth Management Group liaison: Richard Elliott • Public Access Group liaison: Keone Emeliano • Water, Parks, and Roads Group liaison: Jeff Coakley • Power, view planes, and Erosion Control Group liaison: Steve Hoffmann • Affordable Housing Group liaison: Jack Hoyt • Agriculture Group liaison: Jack Olson • Cultural and Historical Preservation Group: Lehua Ah Sam • Healthcare Group liaison: Beverly Blake www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 3 Committee Member Hoyt stated he believed the role of the liaison is to keep the Action Committee aware of what is happening within the community groups and relay necessary information between the groups and the Action Committee as well as the Planning Department. Chair Hoffmann spoke about the agriculture group. He stated that there are many agriculturally focused groups active within the community but that they do not always communicate with one another. He suggested that the Agriculture Community Group work as a connection point of communication between these already existing groups. Chair Hoffmann opened the discussion up to members of the public who participate in the community groups. A member of the public expressed that they would like to see the liaison for each community group act as an official for the community group. The issue was with people coming to the community group meetings to discuss matters that are not directly related to the CDP. The official liaison could inform individuals about the goal and purpose of the CDP, and that this would be more effective with the liaison having an official tie back to the Action Committee. Committee member Ney suggested that members of the Action Committee or community groups go out to various organizations within the community to increase public participation and involvement in the community groups. He also suggested that a list be compiled of the various organizations within the community that would be vital to involve. Ms. Gloor announced that the Planning Department has a working comprehensive list of the community organizations, and that any assistance the community can provide in gathering further information would be very helpful. 3. Discussion of July meeting and priority setting exercise: Chair Hoffmann stated that the July 16th meeting will be a good opportunity to bring together the discussion on the function of the community groups and the priorities for the Action Committee moving forward. The July 16th meeting will be a facilitated priority setting meeting for 2018/2019. Chair Hoffmann requested that at least one representative (or more), preferably the chair, from each community group be present at the July 16th meeting to present the priorities of their respective community group. Mr. Hoffmann stated that he would compile a list of key community members that would be invited to the July 16th meeting to collaborate on priority setting. Ms. Gloor announced that the North Kohala priority matrix would be distributed to the Action Committee via email. She requested that the Action Committee members download and fill out the form with their comments, and then send the completed form back to her at leana.gloor@hawaiicounty.gov. She stated that she would like for the Action Committee members to choose 3-5 of their highest priorities from the list. This information will be compiled and used to decide which actions are of highest priority to the Action Committee at the July 161h meeting. Ms. Gloor encouraged the community group liaisons to take the priority matrix with them to their community group meetings and gather further input from the community group members as well. Ms. Gloor announced that the completed priority matrices should be sent to her 2 to 3 weeks before the next meeting, and that she would send out the www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 4 deadline when she distributes the forms via email. Chair Hoffmann stated that he would work on creating a comprehensive list of the community groups, their members, and their respective liaisons. AGENDA FOR NEXT MEETING: (July 16, 2018) 1. CDP priority setting exercise. 2. Progress on the draft for the 'Welcome to North Kohala' brochure. ADJOURNMENT: Chair Hoffmann adjourned the meeting at 6:19 P.M. All Action Committee information can be viewed and downloaded from our website: http://www.hawaiicountvcdp.info/north-kohala-cdp www.hiplanningdept.com northkohala(dhawaiicounty.zov Page 5