HomeMy WebLinkAbout2018-07-23 South Kohala Community Development Plan Action Committee Minutes - FINAL
Harry Kim Michael Yee
Director
Mayor
Daryn Arai
Deputy Director
PLANNING DEPARTMENT
SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE
Aupuni Center 101 Pauahi Street, Suite 3
Phone (808) 961 - 8288 Fax (808) 961 - 8742
Monday, Ju ly 23 , 2018
Meeting Minutes
CALL TO ORDER
Chair called the South Kohala Community Development Plan ( S K CDP) Actio n Committee (AC)
to order at 5 : 15 p.m. in the Waikoloa School Cafeteria . The following persons were present:
ROLL CA LL
Action Committee Members Present :
Mark Gordon, Tristie Licoan, and William Sanborn.
Action Committee M embers Absent - Excused: Ruth Smith (Vice - Chair).
Staff Planners : Bethany Morrison , Heather Bartlett , and Kamuela Plunkett .
Members of the public : 8
ADDITIONS TO THE AGENDA: Committee Member McLaughlin asked to add a discussion about the
SK CDP monitoring plan to the agenda.
Staff Morrison noted that because t agendized , they could not take any action
during the discussion but they could outline future possible actions.
[Committee Members Akau and Licoan were not yet present at the time of the vote]. This discussion
became item number 4.
ANNOUNCEMENTS: N one.
PUBLIC COMMENT ON AGENDA ITEMS :
One person signed up to provide comment . He chose to speak at the start of the meeting .
1. David Tarn as , representing himself, testified on agenda item # 1: GIS ArcReader Training. He
expressed his support for the Action Committee to learn how to use GIS, which is a valuable
program to visualize the planning landscape. He suggested the scenario planning to ol
[CommunityViz] as another useful program and encouraged the Action Committee to continue
to learn more about the planning profession.
APPROVAL OF MINUTES:
Committee Member Alos moved to approve the minutes of the June 4 , 2018 meeting as submitted .
Sec ond by Committee Member Robertson . The motion to approve the mi nute s as submitted pa ssed
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with 6 votes aye, 0 vot es nay [ Committee Members Akau and Licoan were not yet present at the time of
the vote ] .
BUSINESS:
1 . G I S A r c R e a d e r T r a i n i n g .
Staff Morrison demon strated
presentation, s taff provided copies of the program on DVD. Staff Morrison went over the basics of the
program including how to navigate various tools and use layers to identify d ifferent types of permits
and zoning specifications .
General Instructions for using the program [communication number 2018 - 11] may be viewed and
downloaded from the following website:
http://records.co.hawaii.hi.us/weblink/1/doc/95368/Page1.aspx
Note: these DVDs may be purchased for $5 at either of the Planning Department offices. Staff update
these disks every quarter and the outdated disks are given out for free, when available .
2 . D i s c u s s i o n o f 2 0 1 8 / 2 0 1 9 A C G o a l S e t t i n g C o n t i n u e d :
The Action Committee recapped from the last meeting the 5 priorities which were chosen out of the
Goal Setting list [communication number 2018 - 06.1] . They discussed what the next steps would be,
which c ould include : modifying this list, formalizing the list through a motion, assigning
subcommittees, etc. Staff Morrison gave the Action Committee members a template to help them
hopes to accomplish,
who is involved, and what the next steps are.
Committee Member McLaughlin gave a brief recap o f the purpose of the currently operating Waikoloa
Intersection (Investigatory) Subcommittee : to research into the history of agreements bet ween the
county and area developers to improve the Waikoloa Intersection. They hope to discover why the
He
stated that they began by researching the history of the major developers in the area, and have now
begun to move onto the current status of these developers and what obligations exist for constructing
the intersection. They have also looked into traffic studies to understand the urgency. He explained
that they are currently in the research stage of their project and are drafting their report to bring back
to the full c ommittee. T hey are c urrently trying to determine what the next steps could be, given the
information they have.
Staff Morrison asked if they woul d be interested in using the template to give a general overview o f
the ir
ready for their final report . Committee Member McLaughlin suggested that since the Waikol oa
Intersection (Investigatory) Subcommittee has already been established, the ir completed template
could be used as an example for the other groups .
Committee Member Alos asked what could be done to make sure developers follow through with their
obligati ons , as seems to be part of the problem for the Waikoloa intersection improvements . She was
concerned that as more development occurs in Waikoloa, the traffic gets worse and the Waikoloa
community loses opportunities for new public infrastructure with priv ate funding.
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Staff Morrison showed the action committee a table explaining how the Sunshine Law applies to AC
subcommittees. This table [ communication number 2017 - 12 ] may be viewed and downloaded from
the following website: http://records.co.hawaii.hi.us/weblink/1/doc/90226/Page1.aspx
In general, a community partnership group cannot have more than 2 members and operates
independent of [but in partnership with] the Action Committ ee , and an investigatory subcommittee
cannot have more than 4 members and needs to have a clearly defined timeline and purpose.
Committee Member McLaughlin asked for AC members to volunteer to work on the priority projects.
T he following project groups wer e identified:
a . P o t a b l e W a t e r i n K a w a i h a e Committee Members Akau and
b . Committee Member Robertson
c . W a i m e a H i s t o r i c D i s t r i c t Committee Members Sanborn and Smith [nominated]
d . W a i k o l o a I n t e r s e c t i o n Committee Members Alos, McLaughlin, and Smith
nd
Note: this subcommittee was created at the Ap ril 2 meeting.
e . E m e r g e n c y S h e l t e r s i n D i s t r i c t Committee Members Alos, and Gordon
Committee Member Licoan explained that she sees her role as an advocate for the overall work of the
Action Committee and that she believes she is most effective at community outreach and connections.
The committee discussed whether or not it would violate Sunshine Law to reach out to Committee
Member Licoan for advice or community input while they are working on their project. Staff Morrison
advised for Committe e Members to communicate during a regularly scheduled meeting in that case.
She said that in certain circumstances, staff can act as a liaison b etween Action Committee members .
Committee Member Sanborn asked if it violated Sunshine Law if Action Committee members
Staff responded that it is
important to balance foster ing community relationships although any ambiguity would need to be
under the advice of Corporation Counsel.
Committee Mem ber McLaughlin moved to set the goals under item 2 on the agenda as the goals for
the 2018 - 2019 Action Committee with : Diane and Eddie as the team working on portable water in
Kawaihae ; ; Bill and [p ossibly] Ruth
working on the Waimea historic district ; Ruth, Julia, and Kevin continuing to work on the Waikoloa
intersection investigatory subcommittee ; and Mark and Julia working on the emergency shelters in the
district. Second by Committee Member Licoa n.
emergency shelters project because of her work on a similar project in Kailapa. They decided a
separate motion would be required to create an investigatory subcom mittee to accommodate
all three members.
Upon the motion as stated a vote was taken, the motion passed unanimously.
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Committee Member Al os moved for the emergency shelters in the district to have an investigative
process, the subcommittee would include Mark , Julia, and Diane, to find the need and potential for new
shelters and they will plan to report back to the full committee in January. Second by Committee
Member McLaughlin. Upon the motion a vote was taken, the motion to create the investigatory
subcommi ttee passed unanimously.
Committee Member McLaughlin asked the Action Committee members to consider filling out the
template discussed earlier, if possible for the next meeting on September 24th .
3 . C I P B u d g e t O v e r v i e w a n d A c t i o n C o m m i t t e e R e c o m m e n d a t i o n S t r a t e g y D i s c u s s i o n .
Committee Member McLaughlin moved to defer this item. Second by Committee Member Alos. Upon
the motion a vote was taken, the motion passed unanimously.
4 . S o u t h K o h a l a C D P M o n i t o r i n g P l a n D i s c u s s i o n
Note: this item was added via a motion at the beginning of the meeting
Committee Member McLaughlin noted that the CDP monitoring plan has been brought up in previous
meetings but never discussed. He asked about what reasonable next steps could be applied to begin
working on this project. The y con sidered that many items in the monitoring plan may no longer be
applicable since it was drafted ten years ago. They discussed using the monitoring plan as a guideline
for the overall goal of measuring progress.
Staff Morrison suggested looking into the im plementation matrix of the CDP and marking off
completed or irrelevant projects as a good starting point. Committee members requested adding this
item to the next agenda.
AGENDA FOR NEXT MEETING: ( S e p t e m b e r 2 4 , 2 0 1 8 )
1. Implementation Matrix / Monitoring Plan
2. Land Use / Zoning Action Committee Capacity Building
3. CIP Budget Overview
4. Other items as identified by the Action Committee or Planning Staff
ADJOURNMENT: The Chair, without objectio n, adjourned the meeting at 6:57 p.m.
All Action Committee information c an be viewed and downloaded from our website:
h t t p : / / w w w . h a w a i i c o u n t y c d p . i n f o / s o u t h - k o h a l a - c d p
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