The URL can be used to link to this page

Home My WebLink About2018-10-23 Water Board AgendaDEPARTMENT OF WATER SUPPLY COUNTY OF HAWAII WATER BOARD MEETING AGENDA MEETING DATE: October 23, 2018 TIME: 10:00 a.m. PLACE: Department of Water Supply, Hilo Operations Center Conference Room, 889 Leilam Street, Hilo, Hawaii 1) CALL TO ORDER — 10:00 a.m. (please turn cell phones off or set to silent) 2) STATEMENTS FROM THE PUBLIC 3) APPROVAL OF MINUTES — Minutes of the September 25, 2018, Water Board Meeting 4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary) (Note: Roll Call Required) 5) SOUTH KOHALA: A. JOB NO. 2017-1065, WAIMEA DEEPWELL REPAIR — REQUEST FOR ADDITIONAL FUNDS: The contractor, Beylik Drilling and Pump Service, Inc., is requesting a contract change order for the additional work required for the performance of a borehole alignment survey. The description of additional work and associated fees are as follows (see attached): ITEM DESCRIPTION AMOUNT 1. Borehole alignment survey $17,800.00 TOTAL $17,800.00 Original Contract Amount: $50,700.00 Original Contingency amount: 5,000.00 1St Additional Contingency request: 12,800.00 Total Revised Contract Amount: $68,500.00 RECOMMENDATION: It is recommended that the Board approve an increase in contingency of $12,800.00 to Beylik Drilling and Pump Service, Inc., for JOB NO. 2017-1065, WAIMEA DEEPWELL REPAIR. If approved, the total revised contract amount shall be $68,500.00. B. JOB NO. 2011-970, CONSTRUCTION OF THE WAIKOLOA RESERVOIR NO. 1 EARTHQUAKE REPAIRS: Bids will be opened on October 18, 2018, at 2:30 p.m.; and a report and recommendation will be provided at the meeting. Page 1 of 5 October 23, 2018, Water Board Agenda 6) NORTH KONA: A. JOB NO. 2016-1043, CONSTRUCTION OF THE WAI`AHA WATER SYSTEM IMPROVEMENTS — TRANSMISSION: This project generally consists of approximately one (1) mile of 16 -inch waterline including stream crossings and various interconnects, a fire hydrant, and a pressure reducing valve station. The installation of this transmission line will improve the use of the high-level source(s) in the vicinity and improve the existing distribution system. Bids for this project were opened on October 11, 2018, at 2:00 p.m., and the following are the bid results: Bidder Bid Amount Adjusted Bid Amt. w/Preferences* Isemoto Contracting Co., Ltd. $3,240,878.00 $3,014,077.91 Goodfellow Brothers LLC $4,315,625.00 $4,065,567.65 Mira Image Construction LLC $4,446,225.00 $4,174,773.75 Nan, Inc. $4,541,137.00 $4,279,230.15 Ko a Engineering & Construction, Inc. $4,798,327.00 $4,500,491.65 Jas. W. Glover, Ltd. $5,803,100.00 $5,693,211.90 Hawaiian Dredging Construction Company, Inc. $7,195,000.00 $6,741,050.00 *Bids were adjusted (for purposes of award) to provide credits for use of Hawaii Products and participation in the State Apprenticeship Program, in accordance with Hawaii Administrative Rules. Project Costs: 1) Low Bidder (Isemoto Contracting Co., Ltd.) $3,240,878.00 2) Construction Contingency (-9%) 300,000.00 Total Cost: S3,540,878.00 DWS staff has reviewed the bids and finds that the lowest responsible bid is acceptable. Funding for this project will be from a DWSRF Loan. The contractor will have 300 calendar days to complete this project. The engineering estimate was originally $1,500,000.00; however, the revised engineer's estimate is $2,873,520.00. RECOMMENDATION: It is recommended that the Board award the contract for JOB NO. 2016-1043, CONSTRUCTION OF THE WAI`AHA WATER SYSTEM IMPROVEMENTS - TRANSMISSION, to the lowest responsible bidder, Isemoto Contracting Co., Ltd., for their bid amount of $3,240,878.00, plus $300,000.00 for construction contingency, for a total contract amount of $3,540,878.00. It is further recommended that either the Chairperson or the Vice -Chairperson be authorized to sign the contract, subject to review as to form and legality of the contract by Corporation Counsel. B. JOB NO. 2018-1095, WAI`AHA DEEPWELL WELL REHABILITATION & BOREHOLE ALIGNMENT SURVEY: Bids will be opened on October 18, 2018, at 2:00 p.m.; and a report and recommendation will be provided at the meeting. Page 2 of 5 October 23, 2018, Water Board Agenda 7) MISCELLANEOUS: A. DEDICATIONS: We received the following documents for action by the Water Board. The water systems have been constructed in accordance with the Department's standards and are in acceptable condition for dedication. 1. GRANT OF EASEMENT AND BILL OF SALE Subdivision No.: 12-001213 Grantor: Surety Kohala Corporation Tax Map Keys: (3) 5-4-003: 030 and 002 Facilities Charge: $5,950.00 Date Paid: 4/30/18 Final Inspection Date: 8/02/18 Water System Cost: $68,427.00 2. BILL OF SALE Subdivision No.: Sub -15-001509 Seller: Thomas Duarte, Jr. Tax Map Key: (3) 7-5-030: 025 Facilities Charge: not applicable Final Inspection Date: 9/24/18 Water System Cost: $18,000.00 RECOMMENDATION: It is recommended that the Water Board accept these documents subject to the approval of the Corporation Counsel and that either the Chairman or the Vice -Chairman be authorized to sign the documents. B. ADOPTION OF PROPOSED FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION AND ORDER FOR 8/28/18 CONTESTED CASE HEARING REGARDING WATER SERVICE ACCOUNT NO. 91005050-11 (IN THE MATTER OF THE APPEAL OF DIANNA DEROSA): The above Contested Case Hearing took place on August 28, 2018, in accordance with Chapter 91 of the Hawaii Revised Statutes and Rule 2-5 of the Rules and Regulations of the Department of Water Supply. For review and adoption by the Board of the Findings of Fact, Conclusions of Law and Decision and Order. C. MATERIAL BID NO. 2015-05 (ALT), FURNISHING AND DELIVERING SPARE DEEPWELL PUMP AND MOTOR SET FOR WAIMEA DEEPWELL — REQUEST FOR TIME EXTENSION: At the previous Water Board meeting on September 25, 2018, the contractor, Derrick's Well Drilling and Pump Services, LLC, had requested to be placed on this month's Water Board meeting agenda to request a contract time extension for MATERIAL BID NO. 2015-05 (ALT), FURNISHING AND DELIVERING SPARE PUMP AND MOTOR SET FOR WAIMEA DEEPWELL of 261 working days, equivalent to 386 calendar days. If approved, the contract completion date will be revised from June 28, 2016, to July 19, 2017. Page 3 of 5 October 23, 2018, Water Board Agenda D. MONTHLY PROGRESS REPORT: Submission of Progress Report of Projects by the Department. Department personnel will be available to respond to questions by the Board regarding the status/progress of any project. E. REVIEW OF MONTHLY FINANCIAL STATEMENTS: Submission of financial statements and information relating to the financial status of the Department. Department personnel will be available to respond to questions by the Board relating to the financial status of the Department. F. MANAGER -CHIEF ENGINEER'S REPORT: The Manager -Chief Engineer to provide an update on the following: 1. North Kona Wells 2. Ka`ie`ie Well Emergency Repair 3. 2019 Water Board Schedule G. EXECUTIVE SESSION: MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2018: The Board anticipates convening an executive meeting to consider the evaluations of the Manager for its annual performance review, as authorized by Hawaii County Charter Section 7-4.6(d) and Hawaii Revised Statutes ("HRS"), Sections 92-4 and 92-5(a)(2). The Board wishes to have its attorney present, in order to consult with the board's attorney on its questions and issues pertaining to the board's powers, duties, privileges, immunities, and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of the members present, pursuant to HRS Section 92-4, is necessary to hold an executive meeting, provided that the affirmative vote constitutes a majority of the board. H. MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2018: Discussion/action on Manager -Chief Engineer's evaluation and compensation. L 2018-2020 HAWAII COUNTY CHARTER COMMISSION, COMMUNICATION NO. 7.4 For discussion. J. CHAIRPERSON'S REPORT: Chairperson to report on matters of interest to the Board. 8) ANNOUNCEMENTS: 1. Next Regular Meeting: The next meeting of the Water Board will be November 27, 2018, 10:00 a.m. at the West Hawaii Civic Center, Community Meeting Hale, Building G, 74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii 2. Following Meeting: The following meeting of the Water Board will be December 18, 2018, 10:00 a.m., at the Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilam Street, Hilo, Hawaii. Page 4 of 5 October 23, 2018, Water Board Agenda 9) ADJOURNMENT Anyone who requires an auxiliary aid or service for effective communication or a modification of policies or procedures to participate in this Water Board Meeting should contact Doreen Jollimore, Secretary, at 961-8050 as soon as possible, but no later than five days before the scheduled meeting. Notice to Lobb: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii County Code} A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." {Article 15, Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, Hilo, Hawaii. Page 5 of 5 October 23, 2018, Water Board Agenda