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Home My WebLink About2018-09-24 South Kohala Community Development Plan Action Committee Minutes - DRAFT Harry Kim Michael Yee Director Mayor Daryn Arai Deputy Director PLANNING DEPARTMENT SOUTH KOHALA COMMUNITY DEVELOPMENT PLAN ACTION COMMITTEE Aupuni Center 101 Pauahi Street, Suite 3 Phone (808) 961 - 8288 Fax (808) 961 - 8742 Monday, September 24 , 2018 DRAFT Meeting Minutes CALL TO ORDER Chair called the South Kohala Community Development Plan ( S K CDP) Actio n Committee (AC) meeting to order at 5 : 0 4 p.m. in the Waimea Senior Center . The following persons were present: ROLL CALL Action Committee Members Present : Ruth Smith (Vice - Chair), Eddie Akau, Mark Gordon, Tristie Licoan, and William Sanborn. Action Committee M embers Absent - Excused : None. Staff Planners : Bethany Morrison , Heather Bartlett , and Kamuela Plunkett . Members of the public : 2 ADDITIONS TO THE AGENDA: None. ANNOUNCEMENTS: comments during meetings. Mem bers of the public now have the option to speak either at the beginning of the meeting or before the relevant agenda item. She asked that those wishing to speak continue to follow the previous guideline of fill ing out a public comment form beforehand . PUBL IC COMMENT ON AGENDA ITEMS : None. APPROVAL OF MINUTES: Committee Member Licoan moved to approve the minutes of the Ju ly 23 , 2018 meeting as submitted . Second by Committee Member Alos . The motion to approve the mi nute s as submitted pa ssed with 6 votes aye , 0 vot es nay [ Committee Members Robertson, Akau , and McLaughlin were not present at the time of the vote ] . BUSINESS: 1 . C o m m u n i c a t i o n N o . 2 0 1 8 - 1 0 : I m p l e m e n t a t i o n T a b l e / M o n i t o r i n g P l a n D i s c u s s i o n . M embers had updates on their projects. She provided a n update on the Kawaihae potable water project. Her community group identified a 16 - inch pipe, built in and located mauka of the Kailapa area . Her group believes the pipe was abandoned Page 1 because of the 1972 Clean W ater Act. She said they are moving forward with a team of people from the Resilient Hawaiian Communities Initiative . T hey hope to look at options for using the pipe , understanding that it connects to surface water which would only allow it to be used for activities such as agricultural irrigation and ranching. Planner Plunkett reflected on how much progress can be made by a community group outside of asking for government assistance. He encouraged other AC members to explore this idea with t heir communit ies . Committee Member Alos shared what she has learned so far as part of the subcommittee working on Waikoloa Intersection improvements. She explained they have been looking into 3 major developments in the Waikoloa area that were required to improve the intersection as a condition of County rezoning ordinances . The State Land Use Commission is posturing to retract their State Land Use Boundary amendm ent due to noncompliance with their conditional approval requirements , they th have a hearing scheduled for October 24 in Kona. Committee Member Sanborn requested an update for a subdivision application for a P arker R anch property located in the Waimea town center . He said there was a draft environmental assessment submitted by the applicants about a year ago and that it has been a while since they have announced any plans. He had noticed surveys circulating around Waimea that have to do with the application . His interests in the project include understanding its impact on circulation and the i subdivision, a long with the potential for more commercial activity in Waimea. Committee Member Smith had a couple of notes to update the Waikoloa section of C omm unication N umber 2018 - 10: Implementation Table. Her edits [ C ommunication N umber 2018 - 10.1] may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/ weblink/1/doc/96148/Page1.aspx . Action Committee members were encouraged to submit more recommendations to the implementation table via email to planning staff. Note: For more updates, Communication number 2018 - 13 : Puak Cesspool Project Update and Communication Number 2018 - 15 : Waimea Historic Places may be viewed and downloaded from the following websites respectively: http://records.co.hawaii. hi.us/weblink/1/doc/96098/Page1.aspx and http://records.co.hawaii.hi.us/weblink/1/doc/96097/Page1.aspx . 2 . C o m m u n i c a t i o n N o . 2 0 1 8 - 1 2 : A c t i o n C o m m i t t e e R e c o m m e n d a t i o n L e t t e r . The Action Committee made several changes to the language of the letter, please see communication number 2018 - 12.1 to view the changes. Communication number 2018 - 12.1 may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/96149/Page1.aspx Committee Member McLaughlin moved to approve and send the letter as amended. Second ed by Committee Member Smith. The motion to send the letter as amen ded passed with 9 votes aye, 0 votes nay . 3 . C o m m u n i c a t i o n N o . 2 0 1 8 - 0 7 : C a p i t a l I m p r o v e m e n t P r o g r a m [ C I P ] B u d g e t O v e r v i e w a n d A c t i o n C o m m i t t e e R e c o m m e n d a t i o n S t r a t e g y D i s c u s s i o n . www.hiplanningdept.com southkohala @hawaiicounty.gov Page 2 The Action Committee reviewed the CIP Budget spreadsheet [ C ommunication N umber 2 018 - 07 ] and asked clarifying questions about the process. When the Action Committee sends CIP recommendations to the Planning Director , he/she consults with other department heads who will weigh the feasibility of the recommendation in context with other p rojects that are in the budget currently. Action Committee members can recommend re - appropriation of lapsed projects or the creation of new appropriations. They discussed with uncertainty t been sufficiently studied and is not ready for funding. Committee Member McLaughlin suggested submitting 3 lists: one for projects that the AC wants to prioritize, one for priority. Staff Morrison explained that the AC also has the option to comment when th e draft budget is released, and/ or submit projects later in the year as an amendment. They discussed the potential difficulties of getting a project on the budget l ate r w hen it requires amending the already approved budget. St aff Morrison recommended having priorities ready to go at the November meeting so they may be sent out in time to be considered for the next fiscal year . Communication Number 2018 - 07: CIP Spreadsheet may be viewed and downloaded from the following website: http://records.co.hawaii.hi.us/weblink/1/doc/93500/Page1.aspx 4 . N o m i n a t i o n o f l a n d s i n S o u t h K o h a l a f o r a c q u i s i t i o n w i t h O p e n S p a c e a n d N a t u r a l R e s o u r c e s P r e s e r v a t i o n F u n d ( P O N C ) . Action Committee members were provided with suggestion forms and selection criteria handouts as guidance for potential acquisition nomination submittals. The Committee decided to discuss this at the next meeting ; this would allow Action Committee members to study the process and come prepared with proposals for parcel nominations . COMMITTEE CAPACITY BUILDING 5 . S o u t h K o h a l a L a n d U s e B a c k g r o u n d P r e s e n t a t i o n . Planne r Plunkett presented before the Committee the background of land use planning in the South Kohala region , from the past to the regulations in place today. The presentation, [ C ommunication N umber 2018 - 14] may be viewed and downloaded from the following webs ite: http://records.co.hawaii.hi.us/weblink/1/doc/96099/Page1.aspx Planner Plunkett described the Hawaiian land divisions and traditional land uses. He displayed a timeline of w hen different land use regulations were created and explained how they relate to one another. He explained that land is divided between State Land Use and County Zoning designations, and that these designations define which government entity has jurisdicti on . He explained that the Land Use Pattern Allocation Guide [LUPAG] map from the General Plan is an overlay that guides future land use and rezoning . He explained that u nderstanding these designations and how use of the ArcReader GIS tool can be beneficial for the community. He recommended that the Action Committee use their GIS DVDs especially to do research for potential PONC nominations. www.hiplanningdept.com southkohala @hawaiicounty.gov Page 3 Committee Member Sanborn asked about roads in limbo in Waimea to which Bethany answered that all roads in limbo in the County are under County jurisdiction. AGENDA FOR NEXT MEETING: ( N o v e m b e r 2 4 , 2 0 1 8 ) 1. PONC Discussion Continued 2. CIP Budget Recommendations 3. Parker Ranch TMK: (3) 6 - 7 - 002:056 update 4. Subcommittee Reports 5. Other items as identified by the Action Committee or Pla nning Staff ADJOURNMENT: The Chair, without objectio n, adjourned the meeting at 7:05 p.m. All Action Committee information can be viewed and downloaded from our website: h t t p : / / w w w . h a w a i i c o u n t y c d p . i n f o / s o u t h - k o h a l a - c d p www.hiplanningdept.com southkohala @hawaiicounty.gov Page 4