HomeMy WebLinkAbout2018-11-27 Water Board AgendaDEPARTMENT OF WATER SUPPLY
COUNTY OF HAWAII
WATER BOARD MEETING
AGENDA
MEETING DATE: November 27, 2018
TIME: 10:00 a.m.
PLACE: West Hawaii Civic Center, Community Meeting Hale, Building G,
74-5044 Ane Keohokalole Highway, Kailua-Kona, Hawaii
1) CALL TO ORDER— 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES — Minutes of the October 23, 2018, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Requires Roll Call Vote)
5) CONTESTED CASE HEARING (NOTICED FOR 10:00 A.M.):
Water Service Account No. 970-03200-18
The above Contested Case Hearing is to take place in accordance with Chapter 91 of the
Hawaii Revised Statutes and Rule 2-5 of the Rules and Regulations of the Department of
Water Supply.
The issues involved in the above -referenced hearing will be Lester Dunn's appeal of the
amounts shown due and owing on Account No. 970-03200-18, which are associated with
the meter readings between July 2017 and November 2017, and consequently, the appeal of
any proposed shut off resulting from failure to pay said amount.
This hearing is being set pursuant to Mr. Dunn's request on April 20, 2018, for the hearing
to be held at the November 27, 2018, Water Board Meeting in Kona.
6) PUNA:
A. JOB NO. 2018-1096, PAHOA DEEPWELL A REPAIR:
This project consists of furnishing all labor, materials, tools and equipment necessary to
remove the existing pump, motor, and column assembly; install a submersible pump,
submersible motor, column assembly, sounding tubes, well level transducer, and all
appurtenant materials; reconfiguration of discharge piping; electrical work; chlorinate
the well and pumping assembly; and complete an efficiency test; in accordance with the
specifications.
Page 1 of 6 November 27, 2018, Water Board Agenda
Bids for this project were opened on November 15, 2018, at 2:00 p.m., and the
following are the bid results:
Bidder Bid Amount
Beylik Drilling & Pump Service, Inc.
Bid Amount
$727,720.00
Derrick's Well Drilling & Pump Services, LLC $625,000.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $ 625,000.00
2) Contingencies (10.0%) $ 62,500.00
Total Cost: S 687,500.00
Funding for this project will be from DWS's CIP Budget under Deepwell Pump
Replacement. The contractor will have 180 calendar days to complete this project. The
Engineering estimate for this project was $630,000.00.
Well History:
Original Installation: November 1961
Repaired: January 1986
Repaired: June 1995
Repaired: August 2015
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2018-1096, PAHOA DEEPWELL A REPAIR, to the lowest responsible bidder,
Derrick's Well Drilling & Pump Services, LLC, for their bid amount of $625,000.00,
plus $62,500.00 for contingencies, for a total contract amount of $687,500.00. It is
further recommended that either the Chairperson or the Vice -Chairperson be authorized
to sign the contract, subject to review as to form and legality by Corporation Counsel.
7) NORTH KOHALA:
A. CONFIRMATION OF TERMINATION AND RELEASE OF AGREEMENT
BETWEEN HALAWA EAST LLC AND WATER BOARD OF THE COUNTY
OF HAWAII, TAX MAP KEY (3) 5-2-005:014:
Halawa East LLC, the current owner of a portion of the lands described in the original
Agreement for the use of the (Grantor's) Source and Transmission Lines (Licensed
Facilities), has requested for this confirmation document. In accordance with
Section 2(i) of the Agreement, the Department of Water Supply permanently
discontinued the use of the Licensed Facilities on August 13, 2007, and a period of
more than six (6) consecutive months passed, therefore, the license was deemed
terminated without any further action required.
RECOMMENDATION: Staff has reviewed this Confirmation of Termination and
Release of Agreement and recommends that the Water Board accept this document and
that either the Chairperson or Vice -Chairperson be authorized to sign the document.
Page 2 of 6 November 27, 2018, Water Board Agenda
8)
NORTH KONA:
A. JOB NO. 2017-1063, SOURCE WATER ASSESSMENT - NORTH KONA:
This project consists of constructing a monitoring well for data collection purposes as
defined by the State Commission on Water Resource Management. The well will be
located on the existing 1.0 MG Reservoir site that is intended to be dedicated to the
County for a re -use system. Part of the dedication to the County will include an
easement for the monitoring well.
Bids for this project were opened on November 8, 2018, at 2:00 p.m., and the following
are the bid results:
Bidder
Derrick's Well Drilling & Pump Services, LLC
Bid Amount
$314,027.00
Project Costs:
1) Low Bidder (Derrick's Well Drilling & Pump Services, LLC) $314,027.00
2) Construction Contingency (10%) $ 31,402.70
Total Cost: $345,429.70
Staff has reviewed the one bid and finds that the bid amount is acceptable in accordance
with Hawaii Administrative Rules §3-122-35(a)(1)(A), Waiver to Competitive Sealed
Bid Process. The Engineer's estimate for this project was $289,510.00. Funding for
this project will be from the Department's CIP budget. The contractor will have 270
calendar days from the date of Notice to Proceed to complete the project.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2017-1063, SOURCE WATER ASSESSMENT — NORTH KONA, to the lowest
responsible bidder, Derrick's Well Drilling & Pump Services, LLC, for their bid
amount of $314,027.00, plus $31,402.70 for construction contingency, for a total
contract amount of $345,429.70, subject to the review as to form and legality of the
contract by Corporation Counsel.
9) MISCELLANEOUS:
A. DEDICATIONS:
The Department received the following document for action by the Water Board. The
water system has been constructed in accordance with the Department's standards and
is in acceptable condition for dedication.
GRANT OF EASEMENT AND BILL OF SALE
Subdivision No.: 2012-1165
Grantor: Hawaii Island Community Development Corporation
(Pu`u`alala Village)
Tax Map Key: (3) 2-8-007:092 and 093
Facilities Charge: $159,500.00, Date Paid: October 4, 2016
Final Inspection Date: April 27, 2018
Water System Cost: $99,672.23
Page 3 of 6 November 27, 2018, Water Board Agenda
RECOMMENDATION: It is recommended that the Water Board accept this document
subject to the approval of the Corporation Counsel and that either the Chairperson or
the Vice -Chairperson be authorized to sign the document.
B. MATERIAL BID NO. 2018-14, FURNISHING AND DELIVERING CHLORINE
GAS LEAK DETECTORS, SIGNAL LIGHTING, EMERGENCY
EYEWASH/SHOWER STATIONS, ROTARY PUMP CONTROL VALVES AND
ACTUATION, UNIVERSAL ELECTROMAGNETIC FLOW METERS,
MOTORS, AND PROGRAMMABLE LOGIC CONTROLLERS FOR THE
DEPARTMENT OF WATER SUPPLY STOCK:
Bids were opened on November 15, 2018, at 1:30 p.m. and following are the bid
results:
PART NO.
DESCRIPTION
BIDDER
AMOUNT
1
CHLORINE GAS LEAK DETECTORS
NO BID
NO BID
2
SIGNAL LIGHTING
NO BID
NO BID
3
EMERGENCY EYEWASH/SHOWER STATIONS
Ferguson Enterprises, Inc.
$124,423.00
4
ROTARY PUMP CONTROL VALVES AND ACTUATION
NO BID
NO BID
5
UNIVERSAL ELECTROMAGNETIC FLOW METERS
NO BID
NO BID
6
LEGACY ELECTROMAGNETIC FLOW METER PARTS
NO BID
NO BID
7
MOTORS
NO BID
NO BID
8
PROGRAMMABLE LOGIC CONTROLLERS
NO BID
NO BID
9
LEGACY LEAK NOISE DATA LOGGER PARTS
Ferguson Enterprises, Inc.
$18,420.00
The contract period for all Parts is seven months, from December 1, 2018, to June 30,
2019. All Parts are established price agreements for materials on an "As -Needed
Basis."
RECOMMENDATION: It is recommended that the Board award the contract(s) for
MATERIAL BID NO. 2018-14, FURNISHING AND DELIVERING CHLORINE
GAS LEAK DETECTORS, SIGNAL LIGHTING, EMERGENCY EYEWASH/
SHOWER STATIONS, ROTARY PUMP CONTROL VALVES AND ACTUATION,
UNIVERSAL ELECTROMAGNETIC FLOW METERS, MOTORS, AND
PROGRAMMABLE LOGIC CONTROLLERS FOR THE DEPARTMENT OF
WATER SUPPLY STOCK, on an as -needed basis, to Ferguson Enterprises, Inc., for
the bid prices listed above for Parts 3 and 9, and that either the Chairperson or the Vice -
Chairperson be authorized to sign the contract(s), subject to review as to form and
Page 4 of 6 November 27, 2018, Water Board Agenda
legality of the contract(s) by Corporation Counsel. The contract period shall be from
December 1, 2018, to June 30, 2019.
For the following Sections: Section 1 — Chlorine Gas Leak Detectors; Section 2 —
Signal Lighting; Section 4 — Rotary Pump Control Valves and Actuation; Section 5 —
Universal Electromagnetic Flow Meters; Section 6 — Legacy Electromagnetic Flow
Meter Parts; Section 7 — Motors; and Section 8 — Programmable Logic Controllers, no
bids were received. Where no bids were received, staff shall obtain quotations in the
best interests of the Department.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel
will be available to respond to questions by the Board regarding the status/progress of
any project.
D. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of
the Department. Department personnel will be available to respond to questions by the
Board relating to the financial status of the Department.
E. MANAGER -CHIEF ENGINEER'S REPORT:
The Manager -Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Department of Water Supply Energy Report
F. EXECUTIVE SESSION: MANAGER -CHIEF ENGINEER'S EVALUATION FOR
CALENDAR YEAR 2018:
The Board anticipates convening an executive meeting to consider the evaluations of
the Manager for its annual performance review, as authorized by Hawaii Revised
Statutes ("HRS"), Sections 92-4 and 92-5(a)(2). The Board wishes to have its attorney
present, in order to consult with the board's attorney on its questions and issues
pertaining to the board's powers, duties, privileges, immunities, and liabilities pursuant
to HRS Section 92-5(a)(4). A two-thirds vote of the members present, pursuant to HRS
Section 92-4, is necessary to hold an executive meeting, provided that the affirmative
vote constitutes a majority of the board.
G. MANAGER -CHIEF ENGINEER'S EVALUATION FOR CALENDAR YEAR 2018:
Discussion/Action on Manager -Chief Engineer's Evaluation and on salaries of the
Manager -Chief Engineer and Deputy.
H. ELECTION OF CHAIRPERSON AND VICE -CHAIRPERSON FOR 2019:
Board to elect Chairperson and Vice -Chairperson for the 2019 term.
Page 5 of 6 November 27, 2018, Water Board Agenda
I. CHAIRPERSON'S REPORT:
Chairperson to report on matters of interest to the Board.
10) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be December 18, 2018, 10:00 a.m. at the
Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani
Street, Hilo, Hawaii.
2. Following Meeting:
The following meeting of the Water Board will be January 22, 2019, 10:00 a.m., at the
Department of Water Supply, Hilo Operations Center Conference Room; 889 Leilani
Street, Hilo, Hawaii.
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate
in this meeting (i.e. sign language, interpreter, large print), please contact the Board
Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County
Clerk within five days of becoming a lobbyist. {Article 15, Section 2-91.3(b), Hawaii
County Code} A lobbyist means "any individual engaged for pay or other consideration
who spends more than five hours in any month or $275 in any six-month period for the
purpose of attempting to influence legislative or administrative action by communicating
or urging others to communicate with public officials." {Article 15,
Section 2-91.3(a)(6), Hawaii County Code} Registration forms and expenditure report
documents are available at the Office of the County Clerk -Council, Hilo, Hawaii.
Page 6 of 6 November 27, 2018, Water Board Agenda