HomeMy WebLinkAbout2018-11-30 Memo to Department & Agency Heads re Administrative Leave During Holiday Season 2018 trw
., Wilfred M.Okabe
Managing Director
Harry Kim - •'�C
Mayor "n
Barbara J.Kossow
• or 4;11"---° Deputy Managing Director
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25 Aupuni Street,Suite 2603 • Hilo,Hawaii 96720 • (808)961-8211 • Fax(808)961-6553
KONA: 74-5044 Ane Keohokalole Hwy.,Bldg.C • Kailua-Kona,Hawaii 96740
(808)323-4444 • Fax(808)323-4440
November 30, 2018
MEMORANDUM
TO: Department and Agency eads
FROM: Harry Kim, Mayor
RE: Administrative Leave During the Holiday Season
In appreciation and recognition of the hard work of our valued County employees, I am
granting a half-day administrative leave during this holiday season to be taken on both
Monday, December 24 and Monday, December 31, 2018, pursuant to the guidelines set
forth below.
1) All full-time employees are to be granted a total of eight (8) hours of
administrative leave. Employees on 4-10 work schedules are to be granted one
(1) work day of administrative leave and 24 hour Fire personnel are to be granted
one (1) work shift. Administrative leave for part-time employees shall be granted
on a pro-rated basis contingent on their full-time equivalency.
2) Employees may take four (4) hours of administrative leave on both December
24th and December 31St. Should operations permit, employees may elect to take
eight (8) hours of administrative leave all on one day, either December 24th or
December 31St. For 24 hour Fire personnel, administrative leave may be taken
for one work shift.
3) Notwithstanding the granting of the administrative leave, please ensure that
offices providing services to the public remain open all day on December 24th
and December 31St. Minimum staffing of these offices is permitted.
4) Employees who must work and cannot be granted administrative leave on either
of the days shall not be entitled to overtime, but shall be given equivalent
County of Hawaii is an Equal Opportunity Provider and Employer.
Department and Agency Heads
Page 2
November 30, 2018
administrative time off within a reasonable period thereafter as approved by their
department head. Department heads shall ensure arrangements are made to
provide administrative time off that is fair to employees.
5) Employees whose regular days off fall on December 24th and/or December 31St
will be permitted to take the appropriate number of hours of administrative time
off within a reasonable period thereafter as approved by their department head.
6) In order to assist with administrative record keeping, all administrative leave
hours granted pursuant to this memorandum, shall be scheduled and taken by
March 31, 2019.
7) Employees who are on paid leave on December 24th and/or December 31St shall
be charged only for those hours in excess of the administrative leave hours.
8) Employees who must start their vacation leave before the end of the calendar
year in order to avoid forfeiting vacation leave are permitted to take the
administrative time off at a later date as approved by their department head.
9) Employees on leave of absence without pay, hourly contractual employees and
students shall not be entitled to this administrative leave.
Please notify your respective employees of the above and that I appreciate all of the
hard work they do for our community.
Also, please notify your employees to contact your HR representative if they have any
questions.
Have a safe and happy holiday season!
County of Hawal i is an Equal Opportunity Provider and Employer.