HomeMy WebLinkAbout2019-01-22 Water Board Agenda
DEPARTMENT OF WATER SUPPLY
WATER BOARD MEETING
AGENDA
MEETING DATE: January 22, 2019
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations Center Conference Room,
1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES Minutes of the December 18, 2018, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) POWER COST CHARGE:
Departmental power costs from all power sources decreased since the last Power Cost Charge rate
was determined. The Department proposes to decrease the Power Cost Charge from $1.94 to $1.89
per thousand gallons as a result of this decline. Power cost charges over the past sixteen months
were as follows:
Effective PCC
August 1, 2018 $1.94
April 1, 2018 $1.88
December 1, 2017 $1.62
August 1, 2017 $1.73
A Public Hearing will have been held prior to this Board meeting to accept public testimony on this
change.
RECOMMENDATION: It is recommended that the Board approve the decrease of the Power Cost
Charge from $1.94 to $1.89, effective February 1, 2019.
6) HAMAKUA:
A. JOB NO. 2018-:
Bids will be opened on January 17, 2019, at 1:30 p.m.; and a report and recommendation will
be provided at the meeting.
Page 1 of 4 January 22, 2019, Water Board Agenda
7) NORTH KOHALA:
A. JOB NO. 2018-:
Bids will be opened on January 16, 2019, at 2:00 p.m.; and a report and recommendation will
be provided at the meeting.
B. MATERIAL BID NO. 2018-18, FURNISHING AND DELIVERING SPARE PUMP AND
SUPPLY:
Bids will be opened on January 16, 2019, at 1:30 p.m.; and a report and recommendation will
be provided at the meeting.
8) NORTH KONA:
A. JOB NO. 2018-1098, PALANI DEEPWELL A REPAIR:
Bids will be opened on January 17, 2019, at 2:00 p.m.; and a report and recommendation will
be provided at the meeting.
9) MISCELLANEOUS:
A. DEDICATIONS:
We received the following document for action by the Water Board. The water system has
tion
for dedication.
1. LICENSE EASEMENT NO. 826
Tax Map Key: (3) 2-1-012: 029
RECOMMENDATION: It is recommended that the Water Board accept this document subject
to the approval of the Corporation Counsel and that either the Chairperson or the Vice-
Chairperson be authorized to sign the document.
B. VEHICLE BID NO. 2017-14, FURNISHING AND DELIVERING VEHICLES TO THE
DEPARTMENT OF WATER SUPPLY:
The contractor, Inter Pacific Motors, Inc., dba Orchid Isle Auto Center, has requested a contract
extension for Parts A, B, and D for the subject contract due to issues with the chassis
production, vehicle uplifting, and the transporting of the vehicles from the continental mainland
to . These vehicles were ordered in a timely manner from the issuance of the Notice to
Proceed. The extension days requested are:
Part A from September 13, 2018, to November 16, 2018, for a total of 64 calendar days
Part B from August 14, 2018, to December 14, 2018, for a total of 122 calendar days
Part D from August 14, 2018, to September 26, 2018, for a total of 33 calendar days
Page 2 of 4 January 22, 2019, Water Board Agenda
Staff has reviewed this request and finds it justified since the contractor made every effort to
have these vehicles delivered on time but were unable to, due to circumstances beyond their
control.
RECOMMENDATION: It is recommended that the Water Board award a contract time
extension for VEHICLE BID NO. 2017-14, FURNISHING AND DELIVERING VEHICLES
TO THE DEPARTMENT OF WATER SUPPLY, to Inter Pacific Motors, Inc., dba Orchid Isle
Auto Center, for Parts A, B, and D at the calendar days listed above. If approved, the contract
completion date will be revised from September 13, 2018, to November 16, 2018, for Part A,
from August 14, 2018, to December 14, 2018, for Part B, and from August 14, 2018, to
September 26, 2018, for Part D.
C. INTER-
DEPARTMENT OF WATER SUPPLY REGARDING
WATERSHED RESEARCH STUDY:
The Water Board of the County of Hawai and the University of Hawai
Organization (UHERO), entered into the Agreement that authorized the County of Hawai
Department of Water Supply (DWS), to fund up to $49,951.00 towards a study to identify
priority watershed areas on Hawai
by DWS. UHERO, has submitted a draft of preliminary results of the study and DWS has
requested to further align the research methodologies and results with DWS priorities and
objectives. In order to accomplish this task, UHERO is requesting a no cost time extension on
the study of six (6) months or until August 31, 2019.
If approved, the completion date will be extended from February 1, 2019, to August 31, 2019.
RECOMMENDATION: It is recommended that the Board approve the no cost time extension
request for the INTER-GOVERNMENTAL AGREEMENT BETWEEN THE STATE OF
,
DEPARTMENT OF WATER SUPPLY REGARDING
WATERSHED RESEARCH STUDY.
D. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
F. MANAGER-
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
th
2. Employee of the Quarter - 4 quarter of 2018
Page 3 of 4 January 22, 2019, Water Board Agenda
G.
1. Chairperson to report on matters of interest to the Board.
H. TESTING PROCEDURES AND
SIMULATION OF WATER LEAKS:
Staff will provide a demonstration of how DWS tests water meters to ensure proper functioning
and accurate billing. Staff will also provide a simulation of water leaks on the customer side of
the meter. (The meeting will briefly recess and reconvene at the sites of the demonstrations,
which are located at the same address but in the Meter Room building and behind the
Microbiology Laboratory building. After the demonstrations, the meeting will again briefly
recess and reconvene in the Operations Conference Room.)
10) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be February 26, 2019, 10:00 a.m., at the Department
of Water Supply, Operations Center, 889 Leilani Street, Hilo, .
2. Following Meeting:
The following meeting of the Water Board will be March 19, 2019, 10:00 a.m., in the West
-5044 Ane Keohokalole
Highway, Kailua-Kona,
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists: If you are a lobbyist, you must register with
within five days of becoming a lobbyist. {Article 15, Section 2-
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
15, Section 2-
forms and expenditure report documents are available at the Office of the County Clerk-Council,
Page 4 of 4 January 22, 2019, Water Board Agenda