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Home My WebLink AboutAGE CHA 2019-01-25 - ACTIONSDouglass Shipman Adams Chairperson Jennifer Zelko-Schlueter Vice Chairperson 7th Session 2018-2020 HAWAII COUNTY CHARTER COMMISSION MEETING AGENDA 1:30 P.M. January 25, 2019 West Hawaii Civic Center 75-5044 Ane Keohokalole Highway Building A, Kailua-Kona, Hawaii, ORDER OF BUSINESS ROLL CALL STATEMENTS FROM THE PUBLIC ON AGENDA ITEMS APPROVAL OF MINUTES December 14, 2018 - Regular Meeting Minutes Minutes Approved: 11 ayes COMMUNICATIONS William Carthage Bergin Michelle Galimba Paul K. Hamano Kevin D. Hopkins Bobby Jean Leithead Todd Sarah H. Rice Christopher John Imiloa Roehrig Marcia A.K. Saquing Donna Mae Springer 1. Comm. No. 1.11: Response from Fire Commission; Qualifications for Fire Chief Closed file 2. Comm. No. 12.2: Proposed Schedule for Six Island -Wide Public Hearings; Dates, Times, and Locations Closed file 3. Comm. No. 15: Discussion - Articles I -XVI of Hawai`i County Charter (2018 Edition) Closed file Hawai `i County is an Equal Opportunity Provider and Employer 2018-2020 Charter Commission — 7 Page 2 January 25, 2019 4. Comm. No. 30: Discussion — Frequency, Dates, Times, Locations of Commission Meetings Closed file UNFINISHED BUSINESS 1. Comm. No. 3: Formation of Ad Hoc Committees The Commission may establish one or more Ad Hoc Committees to investigate matters within its prescribed duties that have been disclosed on the agenda, made available for public testimony, and deliberated upon by the commission. Any such formation will require that the scope of the investigation and each member's authority be clearly defined, and membership be limited to no less than two and no more than five commissioners. NEW BUSINESS 1. Comm. No. 18.2: Transmitting CA -4, Draft 2, for First Reading; Proposal to amend Section 6-8.3, Relating to the Powers, Duties, and Functions of the Director of the Department of Research and Development, as submitted by Commissioner Galimba. Passed First Reading — to be held for Public Hearings — then forwarded for Second and Final Reading: 11 ayes 2. Comm. No. 19.2: Transmitting CA -5 for First Reading; Proposal to change each instance of "legislative auditor" to "county auditor" as appearing in Section 3-18, as submitted by Commissioner Saquing. Passed First Reading — to be held for Public Hearings — then forwarded for Second and Final Reading: 10 ayes; 1 no (Roehrig) 3. Comm. No. 20.2: Transmitting CA -6 for First Reading; Proposal to authorize the Police Commission the authority to discipline the Chief of Police (Section 7-2.3) and the Fire Commission the authority to discipline the Fire Chief (Section 7-4.3), as submitted by Commissioner Saquing. Passed First Reading — to be held for Public Hearings — then forwarded for Second and Final Reading: 11 ayes 2018-2020 Charter Commission — 7 Page 3 January 25, 2019 4. Comm. No. 21.55: Transmitting CA -7, Draft 2, for First Reading; Proposal to amend Section 10-15 and Section 10-16, by repealing and replacing provisions for the Public Access, Open Space, and Natural Resources Preservation Fund and Maintenance Fund, respectively, as submitted by Commissioner Hamano. Postponed to February 8, 2019: 11 ayes 5. Comm. No. 23.1: Transmitting CA -8 for First Reading; Proposal to amend Section 3-2 to provide that the terms of Council Members be changed from four consecutive two-year terms to two consecutive four-year terms, as submitted by Commissioner Rice. Postponed to February 8, 2019: 11 ayes 6. Comm. No. 24.38: Transmitting CA -9, Draft 2, for First Reading; Proposal to amend Section 10-15 to provide that funds from the Public Access, Open Space, and Natural Resources Preservation Fund be used to fund a staff position dedicated to administering the provisions of Section 10-15 and Section 10-16 (Public Access, Open Space, and Natural Resources Preservation Maintenance Fund); as submitted by Commissioner Galimba. Postponed to February 8, 2019: 11 ayes 7. Comm. No. 27: Transmitting CA -11, for Initial Approval; Proposal to amend Section 6-7.2, Relating to the Qualifications for the Planning Director; as submitted by Commissioner Rice. Postponed to February 8, 2019: 11 ayes 8. Comm. No. 28: Transmitting CA -12, for Initial Approval; Proposal to amend Section 3-7 by adding disciplinary measures for council members who behave in a disorderly or contemptuous manner at council meetings, or, when a council member fails to attend three or more regular meetings of the council without being excused by the council chair; as submitted by Commissioner Leithead Todd. Postponed to February 8, 2019: 11 ayes 2018-2020 Charter Commission — 7 Page 4 January 25, 2019 9. Comm. No. 29: Transmitting CA -13, for Initial Approval; Proposal to amend Article X by adding a new section that would permit the mayor to use funds in times of a declared emergency from any special fund of the County, unless prohibited by State law, to preserve the peace, life, property, health or safety of the County and its inhabitants; as submitted by Commissioner Leithead Todd. Postponed to February 8, 2019: 11 ayes REPORTS REFERRALS FOR EXECUTIVE SESSION None The Charter Commission anticipates convening an executive meeting regarding the above matters, pursuant to Section 92-5(a)(4) of the Hawai`i Revised Statutes, for the purpose of consulting with the Commission's attorney on questions and issues pertaining to the Commission' s powers, duties, privileges, immunities, and liabilities. A two-thirds vote of the members present is necessary to hold an executive meeting; provided the affirmative vote constitutes a majority of the members to which the board is entitled, pursuant to Section 92-4 of the Hawai`i Revised Statutes, and Rule I(d) of the 2018-2020 Hawai`i County Charter Commission Rules of Procedure. AGENDA ITEMS FOR NEXT REGULARLY SCHEDULED MEETING 1. Suggestions from Commissioners on future agenda items 2. Discussion — Rules of Procedure for Conducting Public Hearings ANNOUNCEMENTS 1. Next regular meeting (subject to change) DATE: Friday, February 8, 2019 TIME: 1:30 p.m. (Meeting time changed to 11:00 a.m.) PLACE: Hilo Council Chambers, 25 Aupuni St., Room 1401, Hilo, Hawai`i ADJOURNMENT The 7th Session of the Hawaii County Charter Commission was adjourned at 5:48 p.m. on Friday, January 25, 2019: 11 ayes. If you need an auxiliary aid/service or other accommodation due to a disability, contact Shannon Magnuson at (808) 961- 8836 or at charter.commission@hawaiicounty.gov. as soon as possible, preferably by January 23, 2019. If a response is received after January 23, 2019, we will try to obtain the auxiliary aid/service or accommodation, but we cannot 2018-2020 Charter Commission — 7 Page 5 January 25, 2019 guarantee that the request will be fulfilled. Upon request, this notice is available in alternate formats such as large print, Braille, or electronic copy. Public testimony via courtesy site is available at the Hilo Council Chambers, Hawai`i County Building; 25 Aupuni St., Room 1401, Hilo, Hawai`i. If for technical or other unanticipated reasons the video connection cannot be made and/or is disrupted, the scheduled meeting will continue. Submitting Testimony: Those wishing to testify in person must register with the Commission Secretary. Those submitting written testimony at the meeting should bring fourteen (14) copies for distribution. Testimony may also be submitted (1) by mail to Shannon Magnuson, Office of the County Clerk, 25 Aupuni Street, Room 1402, Hilo, Hawai`i 96720; or (2) by e-mail to charter.commissions,,hawaiicounty.gov. Please submit separate testimony for each item. All oral and written testimony will be made a part of the public record. Written testimony will be presented to Commission members as soon as practicable PROPOSAL STATUS To view proposals that have passed first reading that will be held for further action until after the required public hearings are held, please go to: http://records.hawaiicountv.gov/weblink/Browse.aspx?dbi d=1 & starti d=94005 and open the folder titled: "Proposals for Public Hearing" NOTICE TO LOBBYISTS If you are a lobbyist, you must register with the Hawai`i County Clerk within five days of becoming a lobbyist (Article 15, Section 2-91.3(b), Hawai`i County Code). A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." (Article 15, Section 2-91.3(a)(6), Hawai`i County Code.) Registration forms and expenditure report documents are available at the Office of the County Clerk -Council, 25 Aupuni Street, Hilo, Hawai`i 96720. BOARD PACKET Pursuant to Hawai`i Revised Statutes, Section 92-7.5, the board packet provided to members of the Hawai`i County Charter Commission for this meeting is available for public inspection during regular business hours at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo, Hawai`i, 96720.