HomeMy WebLinkAbout2019-02-26 Water Board Agenda
DEPARTMENT OF WATER SUPPLY
WATER BOARD MEETING
AGENDA
MEETING DATE: February 26, 2019
TIME: 10:00 a.m.
PLACE: Department of Water Supply, Hilo Operations Center Conference Room,
1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES Minutes of the January 22, 2019, Public Hearing on the
Power Cost Charge and the January 22, 2019, Regular Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Roll Call Required)
5) PRESENTATION OF AUDITED FINANCIAL STATEMENTS JUNE 30, 2018
2018, have been distributed to Board Members. Representatives of N&K CPAs, Inc., the
rd may
have regarding the report.
6) DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND 5-YEAR
CAPITAL IMPROVEMENT PROJECTS (C.I.P.) BUDGETS FOR FISCAL YEAR 2020:
20 Operating Budget, totaling $55,652,500, and 5-Year
C.I.P. Budget for Fiscal Year 2020-2024, totaling $122,700,000, have been distributed for
RECOMMENDATION: It is recommended that the Board approve a public hearing to be
held on Tuesday, March 19, 2019regular meeting,
20 Operating and
C.I.P. Budgets.
Page 1 of 5 February 26, 2019, Water Board Agenda
7) NORTH KOHALA:
A. JOB NO. 2016- PHASE 2:
Bids will be opened on February 21, 2019, and a report and recommendation will be
provided at the meeting.
8) MISCELLANEOUS:
A. DEDICATIONS:
We received the following documents for action by the Water Board. The water
systems have are
in acceptable condition for dedication.
1. BILL OF SALE
Tax Map Key: (3) 2-1-012: 029, 2-1-013: 150 and 167
Facilities Charge: $13,750.00
Date Paid: 12/15/2009
Final Inspection Date: 12/04/2009
Water System Cost: $567,425.80
Mass Transit Agency Baseyard
Tax Map Key: (3) 2-1-013: 148
Facilities Charge: $44,000.00, Date Paid: 2/26/2016
Final Inspection Date: 8/22/2017
Water System Cost: $937,800.00
2. GRANT OF EASEMENT
Grantor: Water
;
Tax Map Key: (3) 3-6-003: 035 (portion) Manowaiopae Tank Site
RECOMMENDATION: It is recommended that the Water Board accept these
documents subject to the approval of the Corporation Counsel and that either the
Chairperson or the Vice-Chairperson be authorized to sign the documents.
Page 2 of 5 February 26, 2019, Water Board Agenda
(8)B. MATERIAL BID NO. 2018-17, SALE OF USED VEHICLES, EQUIPMENT,
SCRAP COPPER, AND SCRAP BRASS FROM THE DEPARTMENT OF
WATER SUPPLY:
Bids were opened on February 13, 2019 at 2:00 p.m. (see attached sheets for results).
All items for which the Department received bids and the successful bidders are as
follows:
Item Description Bidder Amount
2 Scrap Copper Linus Wiggins $.45/lb.
4 1996 Chevy S-10 Pickup, DWS 107 Gabriel Sampaia $257.00
5 1996 Chevy S-10 Pickup, DWS 108 Gabriel Sampaia $50.00
8 1998 Ford Contour, DWS 130 Damien Joaquin $25.00
11 2001 Chevy S-10 Pickup, DWS 145 Gabriel Sampaia $26.00
13 2002 Dodge Ram 2500 Pickup, Leonard Baybayan, Jr. $500.00
DWS 161
14 2003 Chevy Malibu, DWS 163 Leonard Baybayan, Jr. $27.00
15 2003 Chevy S-10 Pickup, DWS 167 Lee Perreira $159.00
16 2003 Chevy Astro Passenger Van, David Faisca $30.00
DWS 168
18 1992 Ford F350 1-Ton Dump Truck, Lee Perreira $259.00
DWS 187
19 2006 Chevy Silverado Pickup, Gabriel Sampaia $1,658.00
DWS 200
21 2010 Ford Transit Connect Van, Linus Wiggins $450.00
DWS 226
25 2001 Chevy 3500 Express Cargo Van, Milan Machacek $267.00
DWS 143
30 1996 Chevy 1-Ton Pickup with Christopher Greenwell $1,257.00
Autocrane, DWS 109
33 Grimmer Schmidt Air Compressor Gabriel Sampaia $150.00
34 Generac Corp 60 kw Generator Paul Daub $20.00
35 Rockwell Model 10 Table Saw Mark Yoshioka $50.00
36 2008 Ford Ranger, DWS 215 Lee Perreira $1,159.00
RECOMMENDATION: It is recommended that the Board approve all of the high bids
for MATERIAL BID NO. 2018-17, SALE OF USED VEHICLES, EQUIPMENT,
SCRAP COPPER, AND SCRAP BRASS FROM THE DEPARTMENT OF WATER
SUPPLY, as listed above and also authorize the Manager-Chief Engineer to dispose of
all items for which no bids were received.
C. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel
will be available to respond to questions by the Board regarding the status/progress of
any project.
Page 3 of 5 February 26, 2019, Water Board Agenda
(8)D. WATER SHUT-OFF RELIEF FOR FEDERAL WORKERS AFFECTED BY
GOVERNMENT SHUTDOWN:
The Department proposes providing shut-off relief to federal government employee
customers affected by the federal government shutdown. It is proposed that no shut
offs will be initiated during government shutdown. The customer must provide proof
of federal government employment for the duration of the shutdown, for example,
federal ID or federal pay stub. The Department will develop payment arrangements
with customers during and after the shutdown has ended.
RECOMMENDATION: It is recommended that the Board allow the Department to
proceed with this proposal.
E. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of
the Department. Department personnel will be available to respond to questions by the
Board relating to the financial status of the Department.
F. MANAGER-
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
2. Department of Water Supply Energy Report
G.
1. Chairperson to report on matters of interest to the Board.
9) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be March 19, 2019, 10:00 a.m., in the West
-5044 Ane
Keohokalole Highway, Kailua-
2. Following Meeting:
The following meeting of the Water Board will be April 23, 2019, 10:00 a.m., in the
Department of Water Supply, Operations Center Conference Room; 889 Leilani Street,
Page 4 of 5 February 26, 2019, Water Board Agenda
10) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate
in this meeting (i.e. sign language, interpreter, large print), please contact the Board
Secretary, at 961-8050 as soon as possible, but no later than five days before the
scheduled meeting.
Notice to Lobbyists
Clerk within five days of becoming a lobbyist. {Article 15, Section 2-
who spends more than five hours in any month or $275 in any six-month period for the
purpose of attempting to influence legislative or administrative action by communicating
15,
Section 2-
documents are available at the Office of the County Clerk-
Page 5 of 5 February 26, 2019, Water Board Agenda