HomeMy WebLinkAbout2019-03-19 Water Board Agenda
DEPARTMENT OF WATER SUPPLY
WATER BOARD MEETING
AGENDA
MEETING DATE: March 19, 2019
TIME: 10:00 a.m.
PLACE: Building G,
74-5044 Ane Keohokalole Highway, Kailua-
1) CALL TO ORDER 10:00 a.m. (please turn cell phones off or set to silent)
2) STATEMENTS FROM THE PUBLIC
3) APPROVAL OF MINUTES Minutes of the February 26, 2019, Water Board Meeting
4) APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA (if necessary)
(Note: Requires Roll Call Vote)
5) DEPARTMENT OF WATER SUPPLY PROPOSED OPERATING AND 5-YEAR
CAPITAL IMPROVEMENT PROJECTS (C.I.P.) BUDGETS FOR FISCAL YEAR 2020:
ing Budget, totaling $55,652,500, and 5-Year
C.I.P. Budget for Fiscal Year 2020-2024, totaling $122,700,000, have been distributed for the
A public hearing was held prior to this meeting to accept testimony. The Board
may change either Budget or adopt them as presented over two readings.
RECOMMENDATION: It is recommended that the Board approve Year
2020 Operating and C.I.P. Budgets on this first of two readings.
6) SOUTH HILO:
A. JOB NO. 2019-:
This project consists of furnishing all labor, materials, tools and equipment necessary to remove
the existing pumping assembly; install a Contractor supplied submersible pump and motor,
column assembly, power cable, sounding tubes, and all appurtenant materials; electrical work;
chlorinate the well and pumping assembly; and complete an efficiency test; in accordance with
the specifications.
Bids for this project were opened on March 7, 2019, at 2:00 p.m., and the following are the bid
results:
Bidder Bid Amount
& Pump Services, LLC $224,000.00
Beylik Drilling & Pump Service, Inc. $261,220.00
Page 1 of 6 March 19, 2019, Water Board Agenda
Project Costs:
1) Low $224,000.00
2) Contingencies (10.0%) $ 22,400.00
Total Cost: $246,400.00
The contractor will have 210 calendar days to complete this project. The Engineering estimate
for this project was $323,000.00.
Well History:
Original Installation: July 1981
Repaired: November 2008 Final Contract Amount $49,428.91
Last Repaired: January 2015 Final Contract Amount $115,867.89
Mitigation Measures:
This project will implement the mitigation measures of conducting a borehole alignment
survey, installation of motor temperature monitoring, and replacing the main service surge
protection device.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2019-, to the lowest responsible bidder,
$22,400.00 for contingencies, for a total contract amount of $246,400.00. It is further
recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the
contract, subject to review as to form and legality by Corporation Counsel.
7) SOUTH KOHALA:
A. JOB NO. 2018-1085, PARKER #1 DEEPWELL REPAIR PHASE 2:
This project consists of furnishing all labor, materials, tools and equipment necessary install a
Department supplied submersible pump and motor, existing column assembly, power cable,
sounding tubes, and all appurtenant materials; electrical work; chlorinate the well and pumping
assembly; and complete an efficiency test; in accordance with the specifications.
Bids for this project were opened on March 7, 2019, at 1:30 p.m., and the following are the bid
results:
Bidder Bid Amount
Beylik Drilling & Pump Service, Inc. $83,200.00
& Pump Services, LLC $100,224.00
Water Resources International, Inc. $148,000.00
Project Costs:
1) Low Bidder (Beylik Drilling & Pump Service, Inc.) $83,200.00
2) Contingencies (~10.0%) 8,300.00
Total Cost: $91,500.00
Page 2 of 6 March 19, 2019, Water Board Agenda
The contractor will have 60 calendar days to complete this project. The Engineering estimate
for this project was $105,000.00.
Well History:
Parker #1 Deepwell:
Original Installation: March 2000
Repaired: June 2002 Final Contract Amount $102,622.00
Repaired: August 2006 Final Contract Amount $84,540.00
Last Repaired: September 2016 Final Contract Amount $494,705.88
Mitigation Measures:
The first phase of this project conducted a borehole alignment survey. This second phase will
implement the mitigation measures of conducting installation of motor temperature monitoring.
RECOMMENDATION: It is recommended that the Board award the contract for JOB
NO. 2018-1085, PARKER #1 DEEPWELL REPAIR - Phase 2, to the lowest responsible
bidder, Beylik Drilling & Pump Service, Inc., for their bid amount of $83,200.00, plus
$8,300.00 for contingencies, for a total contract amount of $91,500.00. It is further
recommended that either the Chairperson or the Vice-Chairperson be authorized to sign the
contract, subject to review as to form and legality by Corporation Counsel.
B. JOB NO. 2017-1065, WAIMEA DEEPWELL REPAIR REQUEST FOR ADDITIONAL
FUNDS:
The contractor, Beylik Drilling & Pump Service, Inc. is requesting a contract change order for
price escalation due to a significant project suspension by the Department and additional work.
The description of price escalation, additional work, and associated fees are as follows (see
attached):
ITEM DESCRIPTION AMOUNT
1. Price escalation fees $ 24,300.00
2. edule 40 Galv. column pipe $171,950.00
3. Centrilift Technical Service Call $ 15,312.00
TOTAL $211,562.00
Original Contract Amount: $ 50,700.00
Original Contingency amount: $ 5,000.00
st
1 Additional Contingency request: $ 12,800.00
nd
2 Additional Contingency request: $ 211,562.00
Total Revised Contract Amount: $ 280,062.00
The contractor, Beylik Drilling & Pump Service, Inc., is also requesting a contract time
extension of 30 calendar days. It was discovered upon well extraction that the well was
installed with black pipe during the previous emergency repair. The column pipe is in a
condition unsuitable for reuse due to severe corrosion. These factors were beyond the control
of the contractor and the original scope of the repair.
Page 3 of 6 March 19, 2019, Water Board Agenda
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $211,562.00 to Beylik Drilling & Pump Service, Inc., for a total project cost of $280,062.00,
and approve a contract time extension of 30 calendar days for JOB NO. 2017-1065, WAIMEA
DEEPWELL REPAIR. If approved, the contract completion date will be revised from May 6,
2019, to June 5, 2019.
8) NORTH KONA:
A. JOB NO. 2018-DEEPWELL REPAIR CHANGE ORDER
REQUEST:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract change order for
the additional work in association with the installation of the well. The description of additional
work and associated fees are as follows (see attached):
ITEM DESCRIPTION AMOUNT
1. Delivery of pump assembly equipment to jobsite $ 800.00
2. Splicing work for medium voltage shielded cable $ 5,485.00
st
3. Modification work to motor shroud, 1 installation $38,500.00
attempt, and additional PVC sounding tubing
TOTAL $ 44,785.00
Original Contract Amount: $ 119,000.00
Original Contingency amount: $ 11,900.00
st
1 Additional Contingency request: $ 24,550.00
nd
2 Additional Contingency request: $ 44,785.00
Total Revised Contract Amount: $ 200,235.00
The contractor, Beylik Drilling & Pump Service, Inc., is also requesting a contract time extension
of 78 calendar days. The contractor encountered fit-up issues with the Department supplied spare
pump and motor equipment. The work to resolve these issues caused delays and affected the
cs
were beyond the control of the contractor and the original scope of the repair.
RECOMMENDATION: It is recommended that the Board approve an increase in contingency of
$44,785.00 to Beylik Drilling & Pump Service, Inc., for a total project cost of $200,235.00, and
approve a contract time extension of 78 calendar days for JOB NO. 2018-
DEEPWELL REPAIR. If approved, the contract completion date will be revised from
September 30, 2018, to December 17, 2018.
B. JOB NO. 2017-WELL REPAIR REQUEST FOR
ADDITIONAL FUNDS:
The contractor, Beylik Drilling & Pump Service, Inc., is requesting a contract change order for
The description of
additional work and associated fees are as follows (see attached):
Page 4 of 6 March 19, 2019, Water Board Agenda
ITEM DESCRIPTION AMOUNT
1. 5,000 LF of #2 AWG Armored Power Cable $ 98,300.00
2. (2) Centrilift Technical Service Call $ 30,624.00
3. Well Installation and Extraction Cost - Beylik $110,000.00
4. Splicing of Shielded Power Cable to MLE $ 5,485.00
5. (4) 1- $ 320.00
6. Delivery of Simflo Pump $ 800.00
7. $ 1,650.00
8. $ 6,068.00
9. $ 20,500.00
TOTAL $273,747.00
Original Contract Amount: $ 696,080.00
Original Contingency Amount: $ 69,520.00
st
1 Additional Contingency Request: $ 204,497.00
Total Revised Contract Amount: $ 970,097.00
RECOMMENDATION: It is recommended that the Board approve an increase in contingency
of $204,497.00 to Beylik Drilling & Pump Service, Inc., for JOB NO. 2017-1077,
DEEPWELL REPAIR. If approved, the total revised contract amount shall be $970,097.00.
9) MISCELLANEOUS:
A. MONTHLY PROGRESS REPORT:
Submission of Progress Report of Projects by the Department. Department personnel will be
available to respond to questions by the Board regarding the status/progress of any project.
B. REVIEW OF MONTHLY FINANCIAL STATEMENTS:
Submission of financial statements and information relating to the financial status of the
Department. Department personnel will be available to respond to questions by the Board
relating to the financial status of the Department.
C. MANAGER-
The Manager-Chief Engineer to provide an update on the following:
1. North Kona Wells
D. EXECUTIVE SESSION: REGARDING OPEN LITIGATION:
The Board anticipates convening an executive meeting for the purposes of discussing the legal
rights, duties and liabilities of the Board concerning open litigation against the Board, as
Section 92-4 and 92-5(a)(4). The Board wishes to have its attorney present, in order to consult
privileges, immunities, and liabilities pursuant to HRS Section 92-5(a)(4). A two-thirds vote of
the members present, pursuant to HRS Section 92-4, is necessary to hold an executive meeting,
provided that the affirmative vote constitutes a majority of the board.
Page 5 of 6 March 19, 2019, Water Board Agenda
E.
1. Chairperson to report on matters of interest to the Board.
10) ANNOUNCEMENTS:
1. Next Regular Meeting:
The next meeting of the Water Board will be April 23, 2019, 10:00 a.m. at the Department of
2. Following Meeting:
The following meeting of the Water Board will be May 28, 2019, 10:00 a.m., at the West
-5044 Ane Keohokalole
Highway, Kailua-Kona,
11) ADJOURNMENT
Anyone requiring an accommodation or auxiliary aid and/or services to participate in this
meeting (i.e. sign language, interpreter, large print), please contact the Board Secretary, at
961-8050 as soon as possible, but no later than five days before the scheduled meeting.
Notice to Lobbyists
within five days of becoming a lobbyist. {Article 15, Section 2-
r consideration who spends more than
five hours in any month or $275 in any six-month period for the purpose of attempting to
influence legislative or administrative action by communicating or urging others to communicate
15, Section 2-
forms and expenditure report documents are available at the Office of the County Clerk-Council,
Page 6 of 6 March 19, 2019, Water Board Agenda