HomeMy WebLinkAboutActivate Puna Vendor ApplicationACTIVATE PUNA
May 11 Block Party Vendor Pop -Up Application
Deadline to submit completed application and requested materials: Wednesday, April 24, 2019
Mahalo for your interest in having a booth at the Activate Puna Block Party on Saturday, May 11.
Activate Puna is a community revitalization and pono placemaking project that brings people together for
experiences around art, food and music throughout 2019. The activation shines a deliberate light on Puna's unique
culture and characteristics, and drives local economy by providing entrepreneurs, creatives, tastemakers,
musicians and performers a platform to showcase their talents and stories.
The May 11 block party takes place in Pahoa Town from 4-10pm, along Mainstreet. It's a celebration of how our
community has come together — and is still going — one year after the Kilauea eruption. The event features a
variety of experiences: mural unveils, art installations, creative vendor pop -ups, food trucks, and two stages of
entertainment to include live music, dance, short films, storytelling.
Vendor pop -ups will be placed within the street closure area, planned for between Akeakamai Loop and Kauhale
Street. The street closure will make for a safe and enjoyable walkable experience throughout Pahoa Town,
allowing attendees to shop the town and curated marketplace — but all in a way to encourage one to "Think, Act
and Buy Local."
While there is no fee to participate, vendors are asked to make a contribution based on a portion of their market
sales (10-15% of earnings). All event proceeds will go to Puna -based organizations that deliver programs and
services that uplift the Puna community, including, but not limited to: Mainstreet Pahoa Association, Bodacious
Women, Malama o Puna, and The Pahoa Schools Foundation. Your support is appreciated as the community
rebuilds and recovers as a result of the 2018 Puna lava flow.
Please fill out the form completely and submit all requested items or your application will not be considered.
Read Liability Disclaimer on Page 2 before you submit your completed application to ActivatePuna@gmail.com.
Send us your logo and 1-2 high-resolution, square cropped photos of your products along with your completed
application. Photos will be used for online promotion via Facebook and Instagram.
All applicants are put on a vendor waitlist. We will notify you if your application is approved and a space has been
confirmed.
Name:
Email:
Cell:
Business Name:
Business/Product Description:
Facebook:
Instagram:
Deadline to submit completed application and requested materials: Wednesday, April 24, 2019
Vendor Contributions
A donation form and envelope will be provided to you at the May 11 event.
Vendor Responsibilities
• Vendors are allotted a 10'x10' space, with the exception of food trucks
• Vendors are asked to bring their own materials, including canopy tent, tables, chairs and lighting
• Vendors are required to secure any and all permits required for their booth, if any
o Food vendors need to have their food service permits from the Health Department
Majority of the event takes place after sunset, so while there will be some outdoor lighting for the event, we
encourage you to bring equipment to illuminate your booth. If you bring a generator, it must be silent, as to not
disturb the musical acts. We encourage you to bring a hand truck or dolly to help with loading/unloading.
Photographs & Taping
There will be camera crews videoing and photographing the Activate Puna event. Photos and footage captured
may become part of an event recap/promo video or online photo gallery, and distributed to any and all media
outlets and posted to social media. By participating in the event, you consent to your likeness to being captured
via photo/video and give your permission to become part of any and all Activate Puna digital collateral.
Event Day Timeline & Requirements
You will receive a detailed vendor location map as well as timeline regarding loading/unloading, setup and
breakdown of the vendor pop-up area. Vendors will be granted parking in the neighboring lot, behind the old
Akebono Theater. The event is set for 4:00-10:OOpm Because of the street closure, we will stagger vendor
unloading starting at 12pm. Vendors are asked to be ready by 3:30pm and to "stay open" til at least 8:OOpm.
Good Vendor Behavior
The day of Activate Puna will be hectic, specifically during vendor set-up. The May 11 activation takes an incredible
amount of time and volunteer people -power to pull off. We ask that all vendors and their teams be to be
cooperative and respectful towards Activate Puna volunteers and other vendors so it can be a positive experience
for all.
Event Entrance Fee
The May 11 Activate Puna block party is open to all. There is a $5 suggested donation for those 13 and older.
Questions?
Please contact ActivatePuna@gmail.com
Social Media Hashtags
#ActivatePuna #ActivateBiglsland #RevitalizePuna
Activate Puna is driven by County Council District 4. More than three dozen community members and
organizations are passionately involved in the planning and execution of the May 11 activation.
Liability Disclaimer (Please read before submitting completed application!)
"In consideration of the permission granted to participant to participate in the activities listed above, 1 hereby release the
County of Hawaii, its agents, organizers, independent contractors, volunteers and employees, from any and all claims or
demands, actions, causes of action, or damages, which 1, my heirs, personal representatives, or assignees may have against
the County of Hawaii, for all injuries, known or unknown, which 1 may incur by my participation in the May 11 Block Party,
including travel to and from the May 11 Block Party event (including air travel) or any events incidental to the May 11 Block
Party. 1 do further agree to indemnify and save harmless the County of Hawaii, or any of its officers or employees, either
jointly or severally, from any and all claims, demands, damages, loss of service or expenses for property damage and for
personal injuries or actions brought by a third -party resulting or arising from my participation in the above-described activity
or my use of the facility.
Name:
Signature: