2024-02-27 AOAO Colony 1 at Sea Mountain Approved Board Minutes

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i '00/ pacificarealty COLONY I AT SEA MOUNTAIN Special Meeting of the Board of Directors—Tuesday, February 27, 2024 at 11:00 A.M. Attend in Person Attend via Zoom.com Pacifica Realty Management, Inc. Enter Meeting ID 563 614 4845 75-1029 Henry Street, Suite#202 Enter Passcode PACI FICA(Case-Sensitive) Kailua-Kona, Hawai'i 96740-1666 Approved Meeting Minutes A Special Meeting of the Board of Directors of the Association of Apartment Owners of Colony I at Sea Mountain was held on February 27, 2024 at 11:00 A.M. at the office of the Managing Agent in Kailua-Kona, Hawai'i —Tim Larkin presiding as the Chair and Anthony Gand serving as the Recording Secretary. I. Proof of Notice and Roll Call Pursuant to Article III, Section 3 of the Association Bylaws, notice of the meeting was posted in prominent locations at the property and given to all seven members of the Board of Directors on February 23, 2024. The Recording Secretary called the roll: Director Debi Baraquio, Vice-President/Treasurer Lauris Bateman, Director Eric Baxter,Secretary Tammy Goesch, Director Shannon Krutz, President Tim Larkin,and Director Jeff Silva were present. A QUORUM WAS PRESENT AT 11:05 A.M. Also present were: Matt Baker&Vance Bjorn (Unit#37);Joyce Cavanaugh & Kent Steele(Unit#58);Julie Enriques(Unit#4); Dave Sinclair (Unit#26); the Association's employee, Debbie Sheldon (Resident Manager); and the representative of the Association's Managing Agent(Pacifica Realty Management, Inc.),Anthony Gand. II. New Business /The Chair directed the Managing Agent to send correspondence to Terminix Pest Control, demanding the resumption of warranty fumigation service. Motion #1 (Spectrum Bulk Service Agreement): Tim Larkin moved "that the Board of Directors: [1] approve the Spectrum five- year(sixty month)bulk cable/internet service agreement-and[2]authorize the recurring payment of$4,180.00 per month(plus taxes and fees;subject to contractual increases), to Spectrum Community Solutions from the Operating Fund, as a common expense."The motion was adopted with Debbie Baraquio, Lauris Bateman,Tammy Goesch,Shannon Krutz, and Tim Larkin voting in favor; and Erix Baxter and Jeff Silva abstaining. Motion #2 (Executive Session): Tim Larkin moved "that the Board of Directors convene in executive session to discuss and vote upon privileged business concerning ongoing legal matters."The motion was adopted by unanimous consent. THE BOARD OF DIRECTORS CONVENED IN EXECUTIVE SESSION AT 12:10 P.M. UNTIL 12:45 P.M. /The Chair announced that while convened in executive session, the Board of Directors authorized filing a Petition for Standing in a Contested Case Hearing in the matter of Special Management Area Use Permit Application (PL-SMA-2023- 000046) applied for by Black Sand Beach, LLC., and authorized Director Jeff Silva and Managing Agent Anthony Gand to act on behalf of the corporation in this matter.ATTACHMENT The meeting adjourned at 12:55 P.M.