HomeMy WebLinkAboutBoard Packet for FC Meeting 8-28-25 tY_os !% Gerald Kosaki,Chair
C.Kimo Alameda,Ph.D.
�,y,�r.. Steven Hirakami,Vice Chair
Mayor / Brian Cushnie,Member
Les Hanano,Member
Shon Magsalin,Member
Wesley Mattos,Member
�rF"o 'M►'w Wayne Perrin Jr.,Member
Rick Porter,Member
COUNTY OF HAWAVI Carlene Wolf,Member
Fire Commission
101 Pauahi Street, Suite 9 Hilo,Hawaii 96720
Phone: (808)932-2950 Fax: (808)932-2949
AGENDA
Notice is hereby given of the following matters to be considered by the Fire Commission of the
County of Hawaii in accordance with the provisions of section 92-7, Hawaii Revised Statutes.
DATE: THURSDAY, AUGUST 28, 2025
TIME: 9:00 A.M.
PLACE: WEST HAWAI`I CIVIC CENTER, BUILDING A COUNCIL CHAMBERS
74-5044 ANE KEOHOKALOLE HWY., KAILUA-KONA, HI
CALL TO ORDER AND ROLL CALL
PUBLIC STATEMENTS ON AGENDA ITEMS
Statements from the public regarding any particular item on the agenda will be taken
now or at the time the particular item is called to order.
APPROVAL OF MINUTES
• July 24, 2025, regular session.
FIRE CHIEF'S REPORT
• State of Department and Highlights
• Budget
• Human Resources
• Emergency Operations Division
• Support Services Division
• Capital Improvements
• Chief's Briefing
NEW BUSINESS
• Discussion of the Fire Department's watercraft program.
AGENDA ITEMS FOR NEXT MEETING
Hawai`i County is an Equal Opportunity Provider and Employer.
Hawaii Fire Commission
Meeting Agenda
August 28, 2025
Page 2
ANNOUNCEMENTS
The commission's next monthly meeting is scheduled for Thursday, September 25,
2025, at 9:00 a.m., at the County Building, Council Chambers, Suite 1401, 25 Aupuni
St., Hilo, HI.
ADJOURNMENT
Submittinq Testimony: Those wishing to testify in person should register with the Commission
Secretary at the meeting. Those submitting written testimony at the meeting should bring 10 copies
for distribution. Testimony may be submitted by (1) mail to Fire Commission 101 Pauahi St., Suite 9,
Hilo, HI 96720; or(2) by email to Charisse.Correa@hawaiicounty.gov. Please submit separate
testimony for each item. All oral and written testimony will be public record.
Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five
days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means
"any individual engaged for pay or other consideration who spends more than five hours in any
month or$275 in any six-month period for the purpose of attempting to influence legislative or
administrative action by communicating or urging others to communicate with public officials."
[Article 15, Section 2-91.3(a) (6), Hawai`i County Code] Registration forms and expenditure report
documents are available at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo.
Board Packet: Pursuant to Hawaii Revised Statutes §92-7.5, the board packet provided to
members of this board for this meeting is available for public inspection three business days before
the meeting date, during regular business hours at the Hilo Office located at 101 Pauahi Street,
Suite 9, Hilo, HI 96720.
Special Assistance: The in-person location for this meeting is accessible to persons with disabilities.
If you require an accommodation or auxiliary aid/service or other accommodation due to a disability,
contact the Commission's secretary by phone at (808) 932-2950 or by email at
Charisse.Correa@hawaiicounty.gov as soon as possible, preferably three (3) days before the
meeting date. Requests made as early as possible will allow adequate time to fulfill your request.
Upon request, this Agenda is available in alternate formats such as large print, Braille, or electronic
copy.
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2025 1 DULY FISCAL YEAR 25-26
TABLE OF CONTENTS
ChiefsOffice Report ............................................................................................................................... 3
FiscalBranch Report................................................................................................................................ 3
GrantsReport............................................................................................................................................. 3
HumanResources Branch Report.......................................................................................................4
EmergencyOperations Division.......................................................................................................... 5
SpecialOperations Branch.................................................................................................................... 6
OceanSafety Branch ............................................................................................................................... 6
Emergency Medical Services Branch................................................................................................. 7
TrainingServices Branch........................................................................................................................ 8
VolunteerServices Section.................................................................................................................... 9
FirePrevention Section........................................................................................................................... 9
AuxiliaryServices Section ....................................................................................................................10
Vehicle Maintenance Section.............................................................................................................11
Emergency Communications Branch...............................................................................................11
SNAPSHOTS AND STORIES.....................................................................................................................12
APCOConference...................................................................................................................................12
Notable Hazmat Responses This Month:.......................................................................................12
Volunteersin Action!.............................................................................................................................12
FirePrevention Highlights...................................................................................................................14
NewBrush Trucks...................................................................................................................................14
SafetyProgram........................................................................................................................................14
AviationOperations...............................................................................................................................15
AmbulanceBlessing Ceremony.........................................................................................................16
Haweoaward ...........................................................................................................................................17
PromotionalCeremony........................................................................................................................17
Capt. Whittle Farewell...........................................................................................................................18
ChiefOkinaka Retires............................................................................................................................18
StayConnected!......................................................................................................................................18
CHIEFS OFFICE REPORT
Section Report by Chiefs Office
Program Budget Objectives Month YTD Goal
Maintain >95% current policies, procedures, and No Data No Data >95%
MOU, MOA, MAA.
FISCAL BRANCH REPORT
Section Report by Fire Accountant IV
Program Budget Objectives QTR YTD Goal
Maintain budget variance within ±10% of No data No data ±10%
projections for each major cost center per QTR.
Lead monthly budget meetings No data No data 12
Budget Adj Appr YTD Exp % Used Goal
Total Budget $76,853,168 $6,934,884.55 9.02%
GRANTS REPORT
Section Report by Fire Grants Manager(with Assistance from Fiscal)
Program Measures Month YTD Goal
Dollar value of grants applied for 0 0 $5,000,000
Dollar value of grants received 22,497.73 22,497.73 $1,000,000
Grants Purpose Award Spent Update
23 CDBG (3) Brush Trucks $625,693 Delivery pending.
24 CDBG 1 UTV/ 1 Brush Truck $44,500 / $34,402/ UTV/BR delivered in
$370,000 $383,751 June
(3) Brush Trucks IFB 4700; BR awarded to Rebel
24 Mobile Service Trailer IFB
$891,420 Strike. Mobile Service
CDBG- 4701; Mobile Command
MIT Vehicle to be awarded FY / $50,575 Trailer awarded to HI
2026 Specialty Vehicles.
23 AFG Hazard Zone (IDLH) 16.28% spent as of
Incident. Command and a $488,722 $79,564 6/30/25
Control Training Program
Bid awarded to Orchid Isle
23 VFA Ford: IFB 4520 $278,590 Delivery pending.
2 Brush Trucks
24 VFA Supplies and equipment $317,800 Pending approval of
continue to arrive time extension request
Grant Name Submission Purpose Est. Request
Deadline
FY25 SAFER 4/20/2026 Personnel and training for volunteers $1,300,000
FY25 AFG 5/20/2026 Multi-station rollout of new SCBAs 1,750,000
FY25 HMGP — PF 8/20/2026 1 Structural mitigation — 8 stations $3,200,000
2025 1 JULY PAGE 3
HUMAN RESOURCES BRANCH REPORT
Section Report by Fire Human Resources Program Specialist
Program Budget Objectives Month YTD AVG
Vacancy Rate Total 54 out of 520 54
Vacancy Rate Fire 15 out of 260 15
Vacancy Rate EMS 9 out of 101 9
Vacancy Rate Communications 16 out of 29 16
Vacancy Rate Ocean Safety 14 out of 72 14
Program Budget Objectives Month Avg YTD Goal
Efficient response to human resource queries No Data No Data <2 Days
Active Avg Days Goal
Average internal investigations completion in days 4 92.5 <60 days
Rate Avg % Yr Goal
Maintain a vacancy rate below 7% (<36 positions) 11% 11% <7%
Position Status Report
Battalion Chief (Special Operations) Started Position 07/16/2025
Fire/EMS Specialist III Selection made. Effective 08/16/2025
+, Fire Captain Selection made. Effective 08/01/2025
wFire Equipment Operator Selection made. Effective 08/01/2025
:L- Fire/Hazardous Materials Specialist Selection made. Effective 08/01/2025
Fire Prevention Inspector II Selection made. Effective 08/16/2025
w Fire Prevention Inspector I Selection made. Effective 08/16/2025
c Fire Rescue Specialist Selection made. Effective 08/01/2025
Water Safety Officer V Selection made. Effective 08/16/2025
Water Safety Officer IV Position opened, interviews to be scheduled.
Water Safety Officer III Position opened, interviews to be scheduled.
Lead Fire Equipment Mechanic RTF Submitted
Position Status Report
Professional Trainee — Info/Edu Professional Trainee — Info/Edu
4j
RTF submitted. Interviews pending. RTF submitted. Interviews pending.
Professional Trainee — Grants Professional Trainee — Grants
RTF submitted. RTF submitted.
uo Senior Account Clerk Senior Account Clerk
a Selections made. Effective 8/16/25. Selections made. Effective 8/16/25.
p Fire Maintenance Worker Fire Maintenance Worker
2025 1 JULY PAGE 4
EMERGENCY OPERATIONS DIVISION
Section Report by Assistant Chief of Operations
Budget Category d Appropriation T Ex Expenditures
% Used Goal
ures
Fire S&W 34,967,574.00 4,508,168.65 12.89% <12.5%
6227 (62072) OCE 2,092,011.00 385,197.83 18.41% <8.3%
(62106) Equipment 1,900,177 195.00 0.01% 0%
Fire - Heli S&W 329,364.00 7,890.20 2.40% <12.5%
6227 (62772) OCE 646,597.00 229,633.74 35.51% <8.3%
(62116) 1 Equipment 10,000.00 1 0 1 0 1 0%
Program Budget Objectives July YTD Goal
95% of all assigned training completed 60.1% 96.1% > 95%
Daily Vehicle Checks 90% (OPS) 46.7% 48.8% > 90%
Chute time 02:13 02:14 < 01:20
99% Report completion within 10 days. 98.2% 98.1% >99%
Total Calls for Calendar Year 2025 July YTD %
Fire 87 646 3%
EMS 1797 12647 71%
Other 673 4615 26%
Totals 2557 17904 100%
Year 2020 2021 2022 2023 2024 2025 (est.)
Total Calls 25,015 27,398 29,594 30,738 31,143 No data
Program Measures luly % < 80 secs YTD % < 80 secs
Avg. Turn out time (Fire) 2:49 11.63% 2:25 16.46%
Avg. Turn out time (EMS) 2:09 17.80% 2:11 18.38%
Program Measures July % < 9 mins YTD % < 9 mins
Avg. Response Time (Fire) 12:58 No Data No Data No Data
Avg. Response Time (EMS) 9:12 No Data No Data No Data
Call Type July YTD
Wildland calls (140, 141, 142, 143) 18 153
Acres burned No Data No Data
Structure Fires (110 & 111) 5 43
Property and Contents - Loss $404,300 $2,922,450
Property and Contents - Save 2.86% No Data
Other fires (all other 100 series) 64 450
Property and Contents - Loss $11,900 $956,850
Property and Contents - Save 97.14% No Data
2025 1 JULY PAGE 5
SPECIAL OPERATIONS BRANCH
Section Report by Battalion Chief of Special Operations
Budget Category d Appropriation T Ex Expenditures
% Used Goal
ures
6223* OCE 161,625.00 No Data No Data <8.3%
Equipment 192,920.00 No Data No Data 0%
*sub-.budget within auxiliaryseruice.budget
Program Budget Objectives Month YTD Goal
Aircraft Operational Uptime >90% 93.3% 93.3% > 90%
Review & update SOP/SOG within cycle No Data No Data >100%
Arrange annual HazTech Course 0 1 per Y
Maintain minimum proficiency training hours Rescue 0 240 Not Set
Maintain minimum proficiency training hours Hazmat 296 296 Not Set
Maintain minimum proficiency training hours Air Ops 7.5 7.5 Not Set
OCEAN SAFETY BRANCH
Section Report by Water Safety Officer V
Budget Category Appropriation d ExpendituresTD % Used Goal
Ocean Safety S&W 3,903,244.00 429,720.10 11.01% <12.5%
6228 OCE 311,163.00 38,909.60 12.50% <8.3%
Equipment 225,736.00 1 0.00 1 0.00 1 0%
Program Measures (Metrics) Month YTD/# of people
Number of Beach Visitors No Data 1,934,760
Number of Preventative Actions No Data 2,035/479,752
Number of Minor Medical Aids No Data 12,804
Number of Major Medical Aids (Transports) No Data 47
Number of Rescues No Data 442/616
Program Budget Objectives Current Goal
Certified Rescue Water Craft Operators >9 3 9
Provide 80% staffed tower hours to daylight 75% 80%
Maintain Updated Policies and Procedures (10) No Data 1 100%
2025 1 JULY PAGE 6
EMERGENCY MEDICAL SERVICES BRANCH
Section Report by Battalion Chief of EMS
Budget Category d Appropriation T Ex Expenditures
% Used Goal
ures
EMS S&W $16,756,673.00 $1,819,778.08 10.86% <12.5%
6227 OCE $2,983,918.00 $105,342.50 2.6% <8.3%
-----------------------
Equipment $1,788,900.00 $0.00 0% 0%
Program Measures Month YTD
Rosc Rate 16.7% (3) 16.7% (3)
Call Volume ALS Transport 1,290 10,516
Call Volume BLS Transport 121 890
Program Budget Objectives Month YTD Goal
Less than 10% paramedic Vacancy rate 6 6 <6 vac
Quality review of 95% of Critical Calls 100% 100% >95%
Maintain a fleet of >8 Spare medics 11 11 >8 Spare
Program Highlights: EMS Branch
• At the beginning of July, our four new ambulances arrived on island and are
currently undergoing radio installation and detailing. A blessing ceremony for
these units was held on July 811 at the Hawaii County Building in Hilo.
• EMS Branch personnel assisted the Training Branch and HPD with a three-day
ALERRT Active Shooter Training on July 911 — 1111
• The EMS Branch met with the 53rd firefighter recruit class to go over EMS
operations and expectations. The four-hour presentation included familiarization
with ESO, continuing education to maintain their EMS certifications, introduction
to technological advances in EMS equipment and applications, and a Q&A
session.
• On July 2511, EMS Branch personnel conducted Hands-Only CPR and AED Training
for the State Department of Health Child and Adolescent Mental Health Division.
14 individuals participated in the 1.5-hour training.
• EMS Shopify Store — Supply Orders Data for the Month of July:
0 62 orders
o Approximately $41 K in gross order sales
• During July, our community paramedicine program had 5 engagements,
delivering donated durable medical equipment and providing assistance to
individuals in need.
2025 1 JULY PAGE 7
TRAINING SERVICES BRANCH
Section Report by Assistant Chief of Operations
Budget Category Appropriation d Expenditures
% Used Goal
Fire Training S&W 930,881.00 139,262.74 14.96% <12.5%
6224 OCE 236,060.00 67,423.44 28.56% <8.3%
-----------------------
Equipment 2,500.00 0.00 0.00% 0%
Program Budget Objectives FF 1 & 2 Wildland Driver Training
Ensure all recruits graduate In progress Spring 2026 Spring 2026
with minimum certifications
Program Budget Objectives Month YTD Goal
Professional Development November 2025 No Data 50 personnel
Incident Command Training Spring 2026 No Data 100% compliance
Structural Firefighting Training In Progress No Data 75 personnel
Wildland Firefighting Training Unfunded No Data No Data
Program Highlights: Training Branch
• 53rd Recruits graduated on July 11, 2025, and were promoted to Firefighter on
August 1, 2025.
• 541h Recruit Class began August 1, 2025, with 22 HFD and 3 ARFF candidates.
• Tactical Chemistry for Emergency Responders Training was held at the Haihai
training classroom for thirty-seven HAZMAT Technicians.
• Attended in-service training for the County's new Hele-On electric bus.
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2025 1 JULY PAGE 8
VOLUNTEER SERVICES SECTION
Section Report by Senior Volunteer Services Captain
Budget Category Adi YTID % Used Goal
Appropriation Expenditures
----------------------
Fire Volunteer S&W 263,514.00 16,558.26 6.28% <12.5%
6225 OCE 153,602.00 40,689.32 26.49% <8.3%
------------------------
I Equipment 0.00 0.00 0.00% 0%
Program Measures Added this Total
month
Total Volunteers 0 ill
Program Budget Objectives Month YTID Goal
Apply to two or more grants per year 1 1 >2
Manage, and Expend Grants Completely 0% 89.74% 100%
Compliance of Online Training of Volunteers 0% 44% 75%
Maintain 1 spare qualified driver per volunteer 0 32 51
station
FIRE PREVENTION SECTION
Section Report by Battalion Chief of Fire Prevention
Budget Category Adj YTID % Used Goal
Appropriation Expenditures
Fire Prevention S&W 1,148,168 130,579.99 11.37 <12.5%
--------------------------------
6222 OCE 44,184.00 1,472.85 3.33% <8.3
Program Measures Month YTD Last Year
Comp
Inspections - Occupancy 2 21 N/A*
Public Education Events 2 23 N/A*
Plans Reviewed 57 361 N/A*
Fire Investigations I I N/A*
Complaints Investigated 3 16 N/A*
Average Plan Review Time in Days 10.5 10.5 N/A*
Program Budget Objectives Month YTD Goal
Average plans reviewed < 14 days 10.5 10.5 days <14 Days
Public Education min 2 a month 2 23 24
Maintain CFIT Designation for 2 personnel min 1 1 2
Fire Inspection of High Hazard >6 per month 2 8 72 / year
EPR property list input @ 60 updates a month 24 105 720 / year
20251JULY PAGE 9
AUXILIARY SERVICES SECTION
Section Report by.-Battalion Chief of Auxiliary Services
Budget Category Appropriation d Expenditures
% Used Goal
Auxiliary S&W 446,102.00 45,858.63 10.28% <12.5%
6223 OCE 1,307,895.00 503,853.00 38.52% <8.3%
------------------------
Equipment 1 616,100.00 1 27,877.90 1 4.52% 1 0
Program Measures Month YTD
Monthly Total Order 119 119
Gross Product Sent to Dept $91,605.34 $91,605.34
Number of variants available in warehouse 512 512
Variants Items in stock 364 364
Program Budget Objectives Month YTD GOAL
Expenditure of OCE budget to 99% by end of No Data No Data No Data
fiscal
Encumbrance of Equip budget to 90% by end of No Data No Data No Data
second quarter
In stock percent > 90% for all warehouse variants 71% 71% >90%
Average fulfillment within 10 working days or less 6.46 6.46 <10
Program Highlights: Auxiliary Services Section
Many of you have seen changes to the department's Shopify site. We have separated
the PPE and Station supplies into separate categories. You will only be able to order
Station supplies from your station's account and PPE via your personal account. We are
updating the site and its products regularly. If you need something and don't see it
listed, please email the fire warehouse; we encourage you to send a picture or a web link
to the item you are requesting so that we may best match your needs.
2025 1 JULY PAGE 10
VEHICLE MAINTENANCE SECTION
Section Report by Chief Mechanic
Budget Category d Appropriation T Ex Expenditures
% Used Goal
ures
Auxiliary S&W 451,205.00 52,887.70 11.72% <12.5%
6223 OCE 382,788.60 132,202.00 34.54% <8.3%
------------------------
Equipment 25,000.00 0.00 1 0.00% 0%
*sub-.budget within auxiliaryseruice.budget
Program Measures Month YTD LY YTD
Number of Repairs 265 265 No Data
Service Calls 38 38 No Data
Contracted Work or Tows 24 24 No Data
DOT inspections No Data No Data No Data
Pro ram Budget Objectives Month YTD Goal
Log 100% of vehicle work orders into EPR No Data No Data 100%
Fireworks
EMERGENCY COMMUNICATIONS BRANCH
Section Report by Battalion Chief of Communications
Budget Category Appropriation d ExpendituresTD % Used Goal
Auxiliary S&W 1,853,786.00 86,672.58 4.68% 12.5%
6223 OCE 69,294.00 8,444.77 12.19% 8.3%
----------------------
Equipment 0.00 0.00 0.00% 0%
*sub-.budget within auxiliaryseruice.budget
Program Measures Admin Total
(nonemer enc )
# of calls Avg duration % answered # of calls # of calls
< 10 sec
2415 183 87.3% 1 2148 1 4563
Program Budget Objectives Month YTD GOAL
EMD Protocol Compliance 70%* or greater 64% 64% >70%
90% of 911 calls answered in <10 seconds 87.3% 87.3% 90%
Average time to process 911 call <180 183s 183s <180 sec
Time from Call to Dispatch <60 seconds @a 90% No Data No Data <60 sec
*Compliance goal to increase 5 o per year
2025 1 JULY PAGE 11
SNAPSHOTS AND STORIES
APCO CONFERENCEw
The Association of Public-Safety Communications Officials (APCO)
hosted its annual conference & expo in Baltimore, Maryland, from July
27-30. This event brings together public safety communications
professionals from across the nation for training, educational sessions,
exhibits, and networking opportunities. SFCO Tasha Kodani-Pereira
attended this years conference representing HFD.
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NOTABLE HAZMAT RESPONSES THIS MONTH :
HAZMAT Company 4 responded to the Wastewater Treatment Plant on Kekuanaoa
Street for a propane leak from a 1,000-gallon tank. Crews secured the scene and
coordinated with Hawaii Gas to transfer the propane from the leaking tank into a
secured tank.
HAZMAT Company 21 responded to Amerigas Baseyard in the Kona Industrial area for
report of smell of propane. Found 3, 1,000 gallon tanks left unattended releasing
propane. Shut off tanks and communicated situation with DOH-HEER.
VOLUNTEERS IN ACTION !
1-A (Pepe`ekeo) — Participated in a community event for the Hilo Coast United Church
of Christ. Their fire truck was on display and provided water for inflatable slides. They
had one call out and performed station maintenance.
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2025 1 JULY PAGE 12
5-113 (Hawaiian Acres) — Pumped water for Company 5 on a 5-car fire and shack.
5-C (Fern Forest) — Conducted wildland refresher and urban interface classroom
training in July.
5-D (Fern Acres) — Responded to three rubbish fire calls and one vehicle fire.
Conducted training on wildland firefighting.
6-113 (Kona Paradise) — Participated in giving notice of the tsunami watch to residents
and visitors in remote areas.
7-113 (Kalaoa) — Had five call
outs in July. Training focused
/
on urban wildland structure
protection, relay pumping,
and hose deployment. Also
„ participated in the Kona
Fourth of July Parade and
the Fourth of July pancake
breakfast with the Sayre
Foundation.
8-A (Pa`auilo) — Responded to multiple brush fires in July. Assisted career personnel in
suppression and containment of a large and fast-moving brush fire.
9-113 (Kanehoa) — Staged a potluck fire watch at the station on July 4th, inviting
neighbors to build community awareness on fire mitigation during the dry season. Held
two trainings: one on fast water pack drills and another on large diameter hoses with
truck-to-truck water support. Responded to a brush fire in Pa`auilo.
10-D (Ainaloa) — Responded to one vehicle fire utilizing
VE10D in coordination with BT10. Participated in the
Revitalize Puna event to promote public safety awareness
and strengthen community relations. Conducted monthly
training focused on Pro-Pak Foam System operations with
d � multiple volunteer candidates in attendance.
(� 11-A (Na`alehu) — Conducted wet drills on July 8 and July
Nlllr,
15, and co-trained with 11-C. Covered many IRPG items
rl related to wildland and interface safety.
16-B (Pu`u anahulu)
Logged approximatelyk�>> / FU
22 man-hours in fundraising and driver training.
Assisted in an MVA on Hwy 190.
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19-A (Volcano) — Responded to one brush fire in
Hawaii Volcanoes National Park. Participated in a
Fourth of July community celebration with ENG 19A. �
July training focused on relay pumping and wildland
firefighting. .
20-A (HOVE) — Placed themselves on standby for deployment during the tsunami
watch.
2025 1 JULY PAGE 13
FIRE PREVENTION HIGHLIGHTS
Community Outreach, Events & Media
Engagement
July 12: We participated in Revitalize Puna's
Community Preparedness & Resilience Fair.
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July 16: Capt. Goo Attended Hawaiian Electric's
Wildfire Safety Strategy meeting.
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VV''"4444 ' 99 Fire Investigations / UAS Program
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July 6: Fire Investigation
District 5, Incident #250015862
Investigators: BC R. Henderson, Capt. T. Goo
Determined Cause: Undetermined
1 Fatality (Civilian) as a result of the Fire.
NEW BRUSH TRUCKS
Chief Okinaka, Chief Mechanic Buyuan, and FEM Supnet traveled to Rebel Strike in
Henderson, Nevada to complete the final inspection for Brush Truck 5, Brush Truck 11,
and Brush Truck 17.
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SAFETY PROGRAM
Respiratory Protection Program
West-side HIOSH compressor inspections were completed, and east-side inspections are
pending. Makalei and Pahala compressors passed quarterly air testing. The Porta-Count
machine's calibration was completed, resuming fit testing. Efforts to re-establish FireGrid
for PPE tracking are on hold while FireWorks is being explored for inventory tracking.
2025 1 JULY PAGE 14
Facility Safety
Mold testing, prompted by air sampling at Station #18 in June, initially showed no
elevated levels. However, during a July kitchen renovation, a contractor identified mold
within a wall, prompting abatement coordinated by DPW and the contractor. Safety is
collaborating with the County Physician for potential medical evaluations. Station #2's
post-abatement particle counts remain consistent, but elevated humidity requires
ongoing monitoring. Semi-Annual Safety Checklists (Memo 25-056) are being reviewed,
with follow-ups ongoing for stragglers and issues.
Equipment and Procurement
A procurement request for NFPA-compliant ground ladder testing supplies (estimated
at $13,000) is pending. A survey identified a need for 45 ANSI-compliant Class A first-aid
kits across facilities. The new Emergency Communications Center was added to the
extinguisher inspection contract.
Training and Preparedness
The next Continuity of Operations (COOP) exercise, scheduled for October 7, 2025, will
have an Admin and an Operations (tabletop) phase. A quarterly LODD Case Study video
is being assigned via Vector Solutions. Updated sharps disposal guidelines for
bloodborne pathogens are pending. A DOH-approved TB screening form was
implemented via a Chief's memo. The Fire Safety Specialist completed the Safety
Program Operations course at the National Fire Academy in July.
Incidents and Safety Reviews
Three new Incident/Accident Reports and one Vehicle/Equipment/Property Damage
Report were received, reflecting ongoing vigilance. Risk management is reviewing a
March 2025 HFD vs. HPD vehicle claim. Safety Bulletin 2025-010 addressed Bullard FX
helmet cracks. Discussions with Maui FD regarding swift-water rescue gear are ongoing,
with a site visit planned for late August.
Safety Committee and Wellness
The Joint HFD/HFFFA Safety Committee met on July 16, with minutes updated on
SharePoint. A potential OSHA two-in/two-out precedent from Chicago FD's SOP (post-
August 2023 LODD) was reviewed, and a draft video was submitted for the Chief's
Quarterly Meeting. Our weekly "Wellness Wednesday" message has moved to social
media to enhance engagement. Follow us on X (@a HFDSafety), Instagram (hfd.safety),
and Facebook (Hawai'i Fire Department — Safety) for updates and safety tips.
AVIATION OPERATIONS
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Training (Station 7& 74)
2025 1 JULY PAGE 15
Chopper 1 and 2 flew approximately 35 total hours during the month of July. Notable
flights include:
• Response to a plane crash near
the Ellison Onizuka Kona
International airport. � 5
• High altitude brush fire on Mauna
Kea around 8500 feet in elevation. , d,y�
• Assisted HPD with a body
recovery on Kohala Mountain.
• Pohiki brush fire assistance.
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• Extrication of a hiker near Kiholo
bay.
• Extrication of body from Kehena
Beach to the medic.
• Search and rescue operation for a missing hiker near Tree Planting Road.
• Medical extrication to North Hawaii Community Hospital of a child that had
fallen off a small cliff.
• Successful helicopter rescue
training between Station 7 and 14 „
personnel.
• Flower drop for Captain Whittle
Memorial.
• Tsunami public announcements '
and evacuation flights around the
island during the Tsunamis
Warning.
• Pa'auilo brush fire assistance. '
Search and Rescue Flight Path (Right)
AMBULANCE BLESSING CEREMONY
On July 8, Council Chair
Dr. Holeka Inaba '
assisted in a blessing
ceremony in Hilo for
four new ambulances. .. ,
The vehicles will be
assigned to Kea`au,
Pahoa, Hawaiian
Paradise Park, and
Kailua-Kona stations.
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2025 1 JULY PAGE 16
HAWEO AWARD
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Congratulations to Accountant III Keiko Furukawa on
receiving the Haweo Award for July 2025. Keiko's exceptional
work ethic and technical expertise have been vital to the
success of the Fire Department's Fiscal Division, particularly
during a period of serious understaffing.
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PROMOTIONAL CEREMONY
The Hawaii Fire Department held a promotional ceremony on July 28, at the Mayor's
Lanai in Hilo to honor five personnel. A second ceremony planned for July 29 in Kona
was cancelled due to the tsunami.
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2025 1 JULY PAGE 17
C APT WHITTLE FAREWELL
On Friday, July 25, a celebration of life was held at
Hapuna Beach for the late Capt. Charley Whittle. He
was remembered by family, along with current and retired department personnel. Chopper 2 conducted
17
a flower drop in his honor.
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CHIEF OKINAKA RETIRES
pl�y�rp a" Assistant Chief of Operations Darwin Okinaka retired on
u I
July 31 after more than 25 years of service with the Hawaii
Fire Department. Thank you, Chief! We wish you the very
best in this next chapter.
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STAY CONNECTED !
C1 "Mill
Y a] MqbM.
See what we're up to on social media! Follow the Hawaii Fire
Department for the latest updates, photos, and behind-the-scenes
looks at our work in the community. Check out our recent posts!
END REPORT
2025 1 JULY PAGE 18
HAWAI`I FIRE COMMISSION
REGULAR SESSION MINUTES
J U LY 24, 2025
HAWAI`I COUNTY BUILDING, COUNCIL CHAMBERS
25 AUPUNI ST., SUITE 1401, HILO, HI
UNAPPROVED MINUTES
These minutes are DRAFT minutes. The commission has
not voted to accept them. Changes may/may not be made prior to their adoption at the next meeting.
CALL TO ORDER AND ROLL CALL
Chair Kosaki called the meeting to order at 9.02 a.m.
Present: Gerald Kosaki, Chair
Brian Cushnie, Commissioner
Les Hanano, Commissioner
Shon Magsalin, Commissioner
Wesley Mattos, Commissioner
Wayne Perrin Jr., Commissioner
Carlene Wolf, Commissioner
Absent: Steven Hirakami, Vice Chair
Rick Porter, Commissioner
A quorum was present.
Also present: Kazuo Todd, Fire Chief
Daniel Volpe, Deputy Fire Chief
Sinclair Salas-Ferguson, Deputy Corporation Counsel
Charisse Correa, Secretary
PUBLIC STATEMENTS ON AGENDA ITEMS
None.
APPROVAL OF MINUTES
Chair Kosaki asked if there were any comments or amendments to the minutes. There
were none. He noted a typo on page 6, where "vic chair" should read "vice chair." With
that amendment, the regular session minutes of the June 26, 2025, meeting were
approved.
FIRE CHIEF'S REPORT
Chief Todd highlighted items from the Fire Chief's Report. A detailed report is on file.
• Format Change to Chief's Report: Chief Todd announced a new format for his
monthly report, starting next month. The new structure will feature two main
sections: "Program Reporting" with data and analytics at the front, and "Snapshot
and Stories" with community events, photos, retirements, promotions, newsletters,
etc., in the second half. This change aims to align monthly reporting with annual
goals, the strategic plan, and the master plan.
Hawaii Fire Commission
Regular Session Minutes
July 24, 2025
Page 2
• Budget: The department came in under budget for the fiscal year, spending 92.36%,
though some invoices are still outstanding, and grants continue as normal.
• Human Resources: Numerous recruitments, promotions, and selections are in
progress, with a large promotional process scheduled for August 1 st. A recruit class
of about 20-25 candidates is set to begin on August 1st.
• Emergency Operations: For June, there were a total of 2,475 calls, bringing the total
year to date to 15,347, with the estimated total for the year about 30,700. Chief Todd
reported several incidents, including structure fires, brush fires, and rescues, as
shown in the report.
• Special Operations: Hazmat personnel requested to attend the Hazmat Continuing
Challenge. New X-Vehicles are on Oahu, expected to ship later this month or next
month. They are moving forward with Ocean Safety positions, such as WSO V, I, 111,
and IV. Regarding Rescue, the bid for Radon's repairs went through and was
awarded to Riddle Marine. They are working on processing new equipment
purchases with the new budget.
In June, Aviation logged a total of 22.6 flight hours across various missions,
including wildfire response, patient extrication, and shark surveys. Of this, 10.8
hours were dedicated to critical wildfire operations in Honoka`a and Pa`auilo,
providing water drops and aerial support. Chopper 2 accounted for 7.5 flight hours.
An additional 4.8 hours were spent supporting DLNR shark surveys.
Chief Todd highlighted several notable responses, including a patient extraction in
Waimanu Valley, search and rescue missions near Boiling Pots and Eagle's Nest, a
helicopter crash offshore of Waipi`o Valley, and multiple swimmer/boater distress
calls. Aviation also supported a multi-day DLNR shark survey near Mauna Kea
Beach.
• Support Services: Four new ambulances are expected to be in service by early
August. EMS SUVs are also awaiting installation of the proper center consoles. The
EMS Branch Equipment Committee recently attended a symposium hosted by
Kapi`olani Community College.
The current paramedic class completed its fourth rotation and final testing at the end
of June and is now working toward state and national Iicensure requirements with
DCCA.
Chief Todd reported on various trainings and certifications completed by the Training
Services Branch, as well as activities, training, and responses handled by the
Volunteer Section. The Fire Prevention Section continued its community outreach
through events, trainings, and media coverage, and all plan reviews were completed
within the required 14-day timeframe.
Hawaii Fire Commission
Regular Session Minutes
July 24, 2025
Page 3
Deputy Volpe reported that a major fire in District 14 was investigated and contained
with no injuries. Residents were alerted by smoke detectors, underscoring the
importance of electrical safety and maintaining working smoke detectors.
Chief Todd provided updates on the Auxiliary Section. Highlights included a FASO
promotion on June 16, reported Shopify sales, and completion of the department's
annual fixed asset inventory. There were 20 work order requests for various repairs
and installations for fire facilities. The maintenance shop had a total of 260 repairs in
June, 68 call outs, 12 contracted out, and tows. A total of 134 annual DOT
inspections were performed island-wide. Additionally, the department received two
2025 Toyota Tacomas, one assigned to Ocean Safety and the other to Auxiliary
Services.
• Emergency Communications: HFD received its first Subaru, which will be assigned
to the Emergency Communications Section. Chief Todd reported call data for June:
2,448 emergency (911) calls and 2,130 administrative calls, for a total of 4,578 calls.
• Information Technology: Chief Todd reported on the CradlePoint VPN system and
GPS-based traffic light integration to improve response times. He also noted trials
with satellite connectivity to maintain communications in areas without cellular or
radio coverage. iPads and cases have been received, and IT will work on setting
them up. Each station will receive two iPads for inventory and vehicle maintenance
checks in EPR Fireworks.
• Safety Specialist: Chief Todd reported progress on the Respiratory Protection
Program, with compressor inspections and fit testing underway. FireGrid is on hold
as IT reviews FireWorks for PPE tracking. Class B foam was fully disposed of. They
continue with air sampling to monitor mold levels. A survey for ANSI-compliant first-
aid kits identified a need for 45 new Class A kits throughout all facilities. Planning
also continues for the COOP exercise and the Admin Active Threat Plan.
• Snapshots & Stories: Chief Todd reported partnering with Civil Defense to host a
pilot ICS 100 course and holding blessing ceremonies for two new brush trucks and
the new lifeguard tower at Kohanaiki. He hosted a Coffee with the Chief session to
discuss the department's mission and vision, and noted that volunteer Bob Becker
was featured in Firehouse Magazine. Personnel also attended the ICS 305 course
on Oahu in June. He added that HFD maintains a robust social media presence on
Instagram, Facebook, and YouTube, with QR codes available in the Chief's Report.
Commissioner Cushnie asked about the aviation program, leading to further
discussion on its structure, pilot retention, policies, and compliance with FAR 135 for
medical transport. It was noted that when not in compliance, patient transport can
occur under public use exceptions, but cannot be billed. Chief Todd added that HFD
must formally register the helicopter call signs with the FAA. Since "Chopper One"
Hawaii Fire Commission
Regular Session Minutes
July 24, 2025
Page 4
and "Chopper Two" were already registered by someone else, the department is
now working to secure appropriate names.
Chair Kosaki commended Chief Todd on his presentation and ongoing
improvements. He emphasized that questions from the commission are intended to
support the department, personnel, and community safety, and to bring attention to
issues he may or may not already be aware of. Chair Kosaki encouraged greater
flexibility for dispatch promotions and raised concern that no new rescue watercraft
operators have been trained since 2015, resulting in limited coverage, particularly in
East Hawai'i. Discussion followed regarding Ocean Safety operations, training
needs, and dispatch staffing. Chair Kosaki suggested exploring a position in
dispatch dedicated to answering non-emergency calls. Chief Todd acknowledged
challenges in Ocean Safety, noting limited rescue watercraft operator training but
expects progress in the future.
DCC Salas-Ferguson clarified that questions outside the report require a motion to
place the matter on a future agenda for full discussion.
Recess was called at 11.01 a.m., and the meeting reconvened at 11.15 a.m.
UNFINISHED BUSINESS
Guidelines for Fire Commissioners Visiting Stations: The commission reviewed the
internal policy for commissioners visiting Fire Department facilities. Commissioner
Perrin asked about identification for members; Chief Todd stated photos would be sent
with a memo, noting that Mayor Alameda has been pulling IDs from all board and
commission members.
An amendment was proposed to broaden the scope from "fire stations" to include other
Fire Department locations (e.g., lifeguard towers, administrative buildings). Chair Kosaki
requested a motion to approve the memo with this amendment.
Commissioner Perrin moved, Commissioner Wolf seconded, with no discussion; the
motion carried unanimously.
Commissioner Magsalin left the meeting at 11.55 a.m.
UNFINISHED BUSINESS
Employee Feedback Evaluation Process: Commissioner Cushnie presented a proposal
to engage an external company, such as Gallup, to administer an employee feedback
survey. He outlined the benefits of this approach, such as it being a proven tool, utilizing
established survey instruments with 12 core questions and optional additions. There
would be anonymity; the primary goal is to ensure anonymity through an external third
party, encouraging honest and widespread participation to get a true sense of the
department's health. The survey would use a rating scale with no open-ended questions
to prevent abusive comments and protect anonymity. Controls would ensure one survey
Hawaii Fire Commission
Regular Session Minutes
July 24, 2025
Page 5
per employee. The data would provide the commission with an effective tool to aid in
the performance evaluation of the Fire Chief. Commissioner Cushnie cited the County
Charter, which allows the commission to engage consultants as necessary to perform
its duties.
There was discussion among commissioners, Chief Todd, and DCC Salas-Ferguson.
Chief Todd raised concerns. He expressed disagreement with an anonymous process,
citing concerns that it could allow for unsubstantiated or abusive comments without
accountability. He also noted the legal responsibility to follow up on critical issues
raised, which is complicated by anonymity. He stressed the need for safeguards to
prevent individuals from submitting multiple surveys. He raised the logistical challenge
of including personnel without department email addresses, such as Ocean Safety staff.
He also questioned the value of feedback from employees with whom he has limited
direct interaction, such as firefighters he may only see annually. Chief Todd explained
concerns regarding funding and procurement, stating the commission is not a part of the
department and does not have its own budget to procure such a service. He outlined
potential options, such as reallocating funds from the current budget or requesting a
supplemental budget from County Council.
DCC Salas-Ferguson clarified that while the commission does not have a separate line-
item budget, it is part of the Fire Department. He advised that the commission's first
step is to vote on whether to pursue the engagement of a consultant. The subsequent
steps of identifying funding and managing procurement would be handled in conjunction
with the chief and the department's finance personnel.
The formation of a Permitted Interaction Group (PIG) was mentioned as a possibility for
commissioners to work on the details of the process outside of a formal meeting.
A motion was made by Commissioner Wolf and seconded by Commissioner Hanano to
pursue engagement of a survey consultant to gather upward feedback from Fire
Department personnel to be used for the performance evaluation of the Fire Chief.
Discussion: Commissioner Wolf asked if funding should be addressed; Chair Kosaki
said it could be worked out later. Commissioner Cushnie inquired about procurement.
DCC Salas-Ferguson explained that funding and procurement should be discussed with
HFD finance staff and the chief. Commissioner Wolf asked about reviewing HFD's
budget or requesting funding from the Mayor; DCC Salas-Ferguson said that would
follow later, after consultation with the chief. There was no further discussion; the
motion carried unanimously.
Commissioner Perrin left the meeting at 12.08 p.m.
UNFINISHED BUSINESS
Commission Secretary Position: The commission reviewed and approved a draft letter
addressed to the Mayor, Fire Chief, and HR Director proposing changes to the
Hawaii Fire Commission
Regular Session Minutes
July 24, 2025
Page 6
commission's secretary position. Chair Kosaki asked if the commission had a chance to
read it, and asked if anyone had proposed any changes; there were none.
Commissioner Cushnie made a motion to approve and forward the letter, seconded by
Commissioner Mattos. Commissioner Wolf asked if the position would be full-time or
part-time. Chair Kosaki noted details would be determined later. With no further
discussion, the motion carried unanimously.
AGENDA ITEMS FOR THE NEXT MEETING
Chair Kosaki made a motion to add the discussion of the rescue watercraft program on
the next agenda. Seconded by Commissioner Cushnie. There was no discussion, the
motion carried unanimously.
ANNOUNCEMENTS
Chair Kosaki announced the next regular meeting is scheduled for Thursday, August
28, 2025, at 9.00 a.m., at the West Hawaii Civic Center in Kailua-Kona.
Chief Todd announced he will be on vacation and noted that the Sayres Foundation
annual gala will be held on the 30th, encouraging attendance.
ADJOURNMENT
The meeting adjourned at 12.22 p.m.
SUBMITTED BY: CHARISSE CORREA, SECRETARY
APPROVED BY: