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HomeMy WebLinkAboutBoard Packet for FC Meeting 9-25-25 tY_os !% Gerald Kosaki,Chair C.Kimo Alameda,Ph.D. �,y,�r.. Steven Hirakami,Vice Chair Mayor / Brian Cushnie,Member Les Hanano,Member Shon Magsalin,Member Wesley Mattos,Member �rF"o 'M►'w Wayne Perrin Jr.,Member Rick Porter,Member COUNTY OF HAWAVI Carlene Wolf,Member Fire Commission 101 Pauahi Street, Suite 9 Hilo,Hawaii 96720 Phone: (808)932-2950 Fax: (808)932-2949 AGENDA Notice is hereby given of the following matters to be considered by the Fire Commission of the County of Hawaii in accordance with the provisions of section 92-7, Hawaii Revised Statutes. DATE: THURSDAY, SEPTEMBER 25, 2025 TIME: 9:00 A.M. PLACE: HAWAVI COUNTY BUILDING, COUNCIL CHAMBERS 25 AUPUNI ST., SUITE 1401, HILO, HI CALL TO ORDER AND ROLL CALL PUBLIC STATEMENTS ON AGENDA ITEMS Statements from the public regarding any particular item on the agenda will be taken now or at the time the particular item is called to order. APPROVAL OF MINUTES • August 28, 2025, regular session. FIRE CHIEF'S REPORT • State of Department and Highlights • Budget • Human Resources • Emergency Operations Division • Support Services Division • Capital Improvements • Chief's Briefing NEW BUSINESS • The commission will discuss and make decisions regarding the process for Fire Chief Todd's annual evaluation. Hawai`i County is an Equal Opportunity Provider and Employer. Hawaii Fire Commission Meeting Agenda September 25, 2025 Page 2 • Correspondence No. 25-02: Hawaii County Salary Commission's Inquiry to the appointing authorities concerning proposed salary adjustments. The commission will discuss and make decisions regarding the Salary Commission's request. • Under Hawaii County Charter (HCC), Section 7-4.6(c), the commission will review the Fire Department's operations related to rescue training for the purpose of recommending improvements. • Under HCC, Sections 7-4.6(e) and 7-4.2(c), the commission will review the Fire Department's rescue training schedule to confirm whether appropriate training is being provided to the maximum extent possible and practicable. UNFINISHED BUSINESS • Under HCC, Section 7-4.6(c), the commission will discuss the Fire Department's watercraft program for the purpose of recommending improvements. AGENDA ITEMS FOR NEXT MEETING • The commission will discuss and make decisions regarding what items to place on the agenda for its meeting on Thursday, October 23, 2025. ANNOUNCEMENTS The commission's next monthly meeting is scheduled for Thursday, October 23, 2025, at 9.00 a.m., at the West Hawaii Civic Center, Building A, Council Chambers, 74-5044 Ane Keohokalole Highway, Kailua-Kona, HI. ADJOURNMENT Submitting Testimony: Those wishing to testify in person should register with the Commission Secretary at the meeting. Those submitting written testimony at the meeting should bring 10 copies for distribution. Testimony may be submitted by (1) mail to Fire Commission 101 Pauahi St., Suite 9, Hilo, HI 96720; or (2) by email to Charisse.Correa@hawaiipolice.gov. Please submit separate testimony for each item. All oral and written testimony will be public record. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3(a) (6), Hawai`i County Code] Registration forms and expenditure report documents are available at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo. Hawaii Fire Commission Meeting Agenda September 25, 2025 Page 3 Board Packet: Pursuant to Hawaii Revised Statutes §92-7.5, the board packet provided to members of this board for this meeting is available for public inspection three business days before the meeting date, during regular business hours at the Hilo Office located at 101 Pauahi Street, Suite 9, Hilo, HI 96720. Special Assistance: The in-person location for this meeting is accessible to persons with disabilities. If you require an accommodation or auxiliary aid/service or other accommodation due to a disability, contact the Commission's secretary by phone at (808) 932-2950 or by email at Charisse.Correa@hawaiipolice.gov as soon as possible, preferably three (3) days before the meeting date. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this Agenda is available in alternate formats such as large print, Braille, or electronic copy. HAWAI`I FIRE COMMISSION REGULAR SESSION MINUTES AUGUST 28, 2025 WEST HAWA`I CIVIC CENTER, BUILDING A, COUNCIL CHAMBERS 74-5044 ANE KEOHOKALOLE HWY., KAILUA-KONA, HI UNAPPROVED MINUTES These minutes are DRAFT minutes. The commission has not voted to accept them. Changes may/may not be made prior to their adoption at the next meeting. CALL TO ORDER AND ROLL CALL Chair Kosaki called the meeting to order at 9.06 a.m. Present: Gerald Kosaki, Chair Steven Hirakami, Vice Chair Brian Cushnie, Commissioner Les Hanano, Commissioner Shon Magsalin, Commissioner Wesley Mattos, Commissioner Carlene Wolf, Commissioner Absent: Wayne Perrin Jr., Commissioner Rick Porter, Commissioner A quorum was present. Also present: Kazuo Todd, Fire Chief Daniel Volpe, Deputy Fire Chief Bradley Young, Ocean Safety Chief Sinclair Salas-Ferguson, Deputy Corporation Counsel Charisse Correa, Secretary PUBLIC STATEMENTS ON AGENDA ITEMS None. APPROVAL OF MINUTES Chair Kosaki asked if there were any comments or amendments to the minutes. Hearing none, he requested a correction under "Approval of Minutes." The statement, "the regular session minutes of the June 26, 2025, meeting were approved," will be revised to read, "the regular session minutes for June 26, 2025, were approved." The minutes were approved as amended. FIRE CHIEF'S REPORT Chief Todd highlighted items from the Fire Chief's Report. A detailed report is on file. • Format Change to Chief's Report: Chief Todd introduced a new report format. The first half is a data-driven section featuring tables and charts tied to the program budget, while the second half, "Snapshots and Stars," serves as a newsletter, highlighting key events and one-off events. The format is a work-in-progress. Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 2 • Fiscal: The county has transitioned to a new cloud-based fiscal system, Oracle, which has caused significant reporting issues. Currently, the department has minimal ability to run financial reports or access detailed spending data. • Grants: Chief Todd reported that no new grant applications have been submitted since July 1, though some awards have been received from prior-year applications. The department recently received authorization to apply for $1-2 million in CDBG funding in the coming month. For the 2023 CDBG grant, valued at $600,000, three brush trucks have arrived at Ford and are awaiting upfitting, with delivery expected before the October 9 closeout deadline. The 2024 CDBG grant, which funded a UTV and a brush truck, has been completed and will be removed from the report. Under the 2024 CDBG MIT grant, three brush trucks have been received and are undergoing final outfitting. The trailer is still pending, and the command vehicle remains under review. The 2023 AFG Hazard Zone Training Program is ongoing, and the 2023 VFA grant for two brush trucks is still pending delivery. Supplies under the 2024 VFA grant are continuing to arrive. Regarding the 2025 SAFER grant request of$1.3 million for 12 firefighter positions, no award has been announced, though recent communication from grant reviewers is considered a positive sign. The 2025 AFG grant is funding the rollout of new SCBAs, and the 2025 HMGP post- fire projects, totaling $3 million and $11 million, are under review (a possible reporting error was noted in the report). Additionally, an AFG radio grant was submitted but not listed in the current report, and will be verified. • Human Resources: The department's goal is to maintain a total vacancy rate below 7%. The current vacancy rate is 11%, with 54 out of 520 positions vacant. Vacancies by division are: Fire (15), EMS (9), Communications (16), and Ocean Safety (14). Many of these will be filled in the coming months. Numerous recruitments, promotions, and selections are in progress. • Emergency Operations: Chief Todd reported fire salaries are at 12.89% and OCE at 18.41%. Helicopter salaries are at 2.4% and OCE at 35.51%, reflecting the transition from contracts to employee positions. Deputy Chief Volpe noted that pilot contracts have been signed and are awaiting final approval. Program objectives reported 95% completion of assigned training, 90% completion of daily vehicle checks, an average chute time of 2.13 (goal 1.20), and 99% of reports completed within 10 days. Commissioner Cushnie asked about the contract length, and Chief Todd mentioned they are on 89-day contracts, which are renewable once, before moving to full employment pending union matters. Deputy Chief Volpe provided additional details on the contract process. Total Calls for Calendar Year 2025: For July, there were 87 fire calls, 1,797 EMS calls, and 673 other calls, totaling 2,557. Year-to-date (January through July), there have been 17,904 calls. Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 3 Response Times: Average response times were 9 minutes and 12 seconds for EMS and 12 minutes and 58 seconds for Fire. Wildland Calls: In July, there were 18 wildland calls, with an equally high number anticipated in August due to increased brush fire activity. • Special Operations: Chief Todd reported that a separate budget is being established for Special Operations to ensure funding for equipment and other operational needs. A battalion chief will oversee tracking expenditures for items such as ropes, scuba gear, hazmat suits, detectors, and related equipment. Program objectives for July reported aircraft operational uptime at 99.3%. Chief Todd noted a recent dive incident with no injuries and stated plans to arrange training in the third quarter to qualify rescue personnel as public safety diver instructors and to implement the public safety diver program. Chair Kosaki asked for clarification on the dive incident. Deputy Volpe explained that during training, an FRS ran out of air at about 90 feet and was able to buddy breathe. The incident is being treated as a near miss. As they investigate, they will identify missed steps at various levels. He emphasized the need for accountability and compliance with existing policies, noting a broader issue of noncompliance culture. Chief Todd added that they are evaluating minimum proficiency training hours and plan to transition to the Public Safety Diver Program, with instructor certifications expected next year. Vice Chair Hirakami called a point of order to return the discussion to the chief's report. • Ocean Safety: Chief Todd reported Ocean Safety expenditures at 11% for salaries and wages and 12.5% for OCE. Program objectives include maintaining more than nine watercraft operators, providing 80% tower staffing during daylight hours, and keeping policies and procedures updated. Emergency Medical Services Branch: Salaries and wages are at 10.86%, OCE at 2.6%, and equipment at 0%. Program objectives reported a ROSC rate of 16.7% for the month. AILS transport volume was 1,290 calls, and BLS 121 calls. Objectives include maintaining a paramedic vacancy rate below 10% (currently six vacancies), completing quality reviews of critical calls, and maintaining a fleet of at least eight spare medics (currently 11). Four new ambulances arrived and are undergoing radio installation and detailing. EMS personnel assisted Training and HPD with three-day ALERRT Active Shooter Training, met with the 53rd firefighter recruit class to review EMS operations, and conducted Hands-Only CPR/AED training for the State Department of Health. The EMS store processed 62 orders totaling approximately $41,000. The community paramedicine program had five engagements in July. • Training Services: The Training Services Branch is currently at 14.96% of salaries and wages and 28% of OCE. The 53rd Recruit Class graduated on July 11, 2025, and the 54th Recruit Class began on August 1, 2025, with 22 HFD and 3 ARFF Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 4 candidates. Recruitment is underway for the next class, potentially starting in February. Of the 22 HFD candidates, five have resigned, leaving 17. The current recruit class is undergoing Firefighter I and II training, with wildland and driver training planned for next spring. Program objectives include developing a professional development program for officers into command training, structural firefighting training for recruits and field personnel, and a future wildland firefighting training program. Program highlights included Tactical Chemistry for Emergency Responders training at Haihai and service training for the county's new electric buses. • Volunteer Services Section: Salaries and wages are at 6.25% and OCE at 26.49%. they currently have a total of 111 volunteers. Program objectives include applying for at least two grants annually, fully managing and expending grant funds, ensuring volunteer online training compliance, and maintaining at least one spare qualified driver per volunteer station. • Fire Prevention Section: The Fire Prevention Section has expended 11% of salaries and wages and 3.33% of OCE. Program objectives for the period included conducting two inspections, two public events, 57 plan reviews, one fire investigation, and three complaints, maintaining an average of 10.5 plans reviewed. Budget objectives include reviewing plans within 14 calendar days, conducting two public education outreach events per month, maintaining certified fire investigative technician designations for at least two personnel, and inspecting more than six high-hazard sites per month. Chief Todd noted that the Prevention Bureau has been integrating data into the EPR Fireworks system. • Auxiliary Services Section: Currently, salaries and wages are at 10.28%, 38% of OCE, and 4% on equipment. They had 119 orders in July, and approximately $91,000 worth was sent to the department. They maintain 512 variants inside the warehouse, and 364 of those are currently in stock. • Vehicle Maintenance Section: 11% of salaries expended and 34% of OCE. There was a total of 265 repairs, 38 service calls, and 24 contracted out tows. They're currently maintaining 242 active vehicles, with 14 additional vehicles expected to be deployed within the next month and a half. The primary budget goal is to transition all vehicle work orders into the EPR Fireworks system for data. Chair Kosaki asked for clarification on the numbers in the report. Chief Todd noted that some data in the report are calendar year to date, and others are fiscal. • Emergency Communications: The section has expended 4.68% of salaries and wages and 12% of OCE. In July, dispatch handled 4,563 calls, including 2,415 911 calls and 2,148 administrative calls. The average 911 call duration was approximately three minutes, with 87.3% answered within 10 seconds. The goal for Emergency Medical Dispatch (EMD) compliance is 70% or greater; current Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 5 compliance stands at 64%. The section aims to answer 90% of 911 calls within 10 seconds, with an average processing time goal of less than 180 seconds. Further discussion addressed the time from call receipt to dispatch. • Snapshots and Stories: SFCO Tasha Kodani-Pereira attended this year's Association of Public-Safety Communications Officials (APCO) conference in Baltimore, Maryland, from July 27-30. HAZMAT Company 4 responded to a propane leak at the Wastewater Treatment Plant on Kekuanaoa Street involving a 1,000-gallon tank. Crews secured the scene and coordinated with Hawaii Gas to transfer the propane to a secured tank. HAZMAT Company 21 responded to AmeriGas Baseyard in the Kona Industrial Area following reports of a propane odor. They found three unattended 1,000-gallon tanks releasing propane. • Volunteers: Volunteers participated in community events, conducted wildland refresher training, responded to rubbish and brush fires, including 65 fires in the Hamakua region compared to 25 last year, assisted with tsunami watch notifications, supported the Fourth of July Parade and water operations, responded to a vehicle fire, and completed training. • Fire Prevention Bureau: Fire Prevention participated in Revitalize Puna's Community Preparedness & Resilience Fair and attended Hawaiian Electric's Wildfire Safety Strategy meeting. They were involved in a District 5 fire investigation that resulted in a civilian fatality; the cause remains undetermined. Chief Okinaka, Chief Mechanic Buyuan, and FEM Supnet traveled to Rebel Strike in Henderson, Nevada, to complete the final inspection of three brush trucks funded through CDBG and MIT. • Safety Program: The Safety Program has focused on HIOSH compressor inspections and facility safety, including mold testing and particle counts, as a proactive measure following issues at the Waiakea Fire Station. Work continues on ground ladder testing supplies, and preparations are underway for the next Continuity of Operations (COOP) exercise, scheduled for October. Three new Incident/Accident Reports and one Vehicle/Equipment/Property Damage Report were received. The safety specialist is coordinating with Risk Management to review all vehicle claims. A safety bulletin was issued regarding cracks in Bullard FX helmets. The Joint HFD/HFFFA Safety Committee met in July to review a potential OSHA two-in/two-out precedent. • Aviation Operations: Choppers 1 and 2 flew approximately 35 hours in July. Notable missions included responding to a plane crash near Ellison Onizuka Kona International Airport, a high-altitude brush fire on Mauna Kea at 8,500 feet, assisting HPD with a body recovery on Kohala Mountain, multiple brush fire responses, hiker extractions, search and rescue operations, and training flights. The helicopters also Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 6 conducted a flower drop for Captain Whittle's memorial and were deployed for tsunami public announcements and evacuation flights during the tsunami warning. • Highlights, Awards, and Promotions: There was a blessing ceremony in Hilo for four new ambulances, conducted with the assistance of Council Chair Dr. Holeka Inaba., all ambulances are now in service. Accountant III Keiko Furukawa received the Haweo Award for July 2025 in recognition of her exceptional work ethic and technical expertise. A promotional ceremony in Hilo honored five personnel, while a second ceremony scheduled for July 29 in Kona was cancelled due to the tsunami and has not yet been rescheduled. A celebration of life was held at Hapuna Beach for the late Capt. Charley Whittle. Assistant Chief of Operations Okinaka retired after more than 25 years of service with HFD. Recess was called at 10.22 a.m., and the meeting reconvened at 10.36 a.m. Following the Chief's report, commission members asked questions and discussed topics including the 23 VFA grant, purchase and delivery of the tow vehicle, the Radon boat contract, the AC I position, vacancies, the special operations training budget, recruitment rotational assignments, recruit resignations and a smaller candidate pool, operating capital expenditures, issuance of SCBAs, structural mitigation, dispatch vacancies, electronic reporting in Ocean Safety, response and turnout times for day and night hours, and recent commendations and complaints. Chair Kosaki inquired about rescue training. Ocean Safety Chief Bradley Young stated they aim to train as many crew members as possible to maximize rescue watercraft uptime. When asked about the HazTech class, Deputy Volpe noted that a class was held in January with 24 attendees, and the department currently has approximately 40- 45 certified HazTech personnel. NEW BUSINESS Discussion of the Fire Department's watercraft program: Chair Kosaki thanked Chief Young for attending to provide a presentation on the watercraft program. Kosaki noted that the program began in 2015 using jet skis as rescue tools, funded with $320,000 approved by the mayor at that time, to support ocean safety. Since its inception, no new operators have been trained, reducing the number of active operators from nine to three. There has been minimal utilization of jet skis in Hilo due to this lack of trained personnel, with only one ski currently operating for five days in West Hawaii. Chair Kosaki inquired why no training had occurred since 2015. Chief Young explained that the initial plan was to hold a second training class to certify assistant instructors for future in-house classes. However, the plan stalled due to funding issues, including the expiration of a Hawaii Tourism Authority grant. Recently, the department obtained national certification for the program and revamped the in- house training to align with existing aquatics competency standards. The goal is to train Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 7 six new operators, filling current vacancies and potentially adding or expanding another unit. Further discussion addressed funding challenges, training roadblocks, and the operational needs of Hawai'i County, including the reopening Pohoiki. Chief Todd noted the importance of having a dedicated Ocean Safety training captain to focus solely on training, allowing Chief Young to prioritize management and other chief officer duties. UNFINISHED BUSINESS (added by amendment of agenda) Commissioner Cushnie made a motion to amend the agenda to add discussion on the development and implementation of an evaluation process in which department employees provide feedback on the performance of the department head. The motion was seconded by Commissioner Hirakami, with no discussion; the motion carried unanimously. Commissioner Cushnie recapped the commission's prior decision to engage a survey consultant to gather anonymous upward feedback from Fire Department personnel for the chiefs performance evaluation. He noted an informational meeting was held with the vendor Gallup and asked how to proceed with funding and procurement. Vice Chair Hirakami expressed concerns about Gallup, stating their standard 10- question survey was too generic and not specific to the department's needs. He noted Gallup's inflexibility in customizing questions and their pay-to-see model for additional options. He advocated for developing specific questions that would yield more valuable data for the department and emphasized that the commission needs to define the purpose of this survey. Commissioner Mattos recommended that the commission first identify a funding source before proceeding. The process for funding and procuring such a service was discussed, with the chief noting it would likely require an Invitation for Bid (IFB) or Request for Proposal (RFP). Other funding options were also discussed, and the possibility of asking the finance director to attend a meeting to discuss options. There was further discussion regarding Gallup's core questions, the option to add additional questions, how the company handles results and data, developing an action plan for improvements, and presenting the results. DCC Salas-Ferguson recommended that the commission form a Permitted Interaction Group (PIG) to investigate all related issues, including funding, procurement methods, and the best survey tool. The PIG would then report its findings and recommendations back to the full commission. Commissioners Cushnie, Hirakami, and Kosaki volunteered to serve on the PIG. Hawaii Fire Commission Regular Session Minutes August 28, 2025 Page 8 Commissioner Cushnie moved to form a permitted Interaction Group consisting of himself, Kosaki, and Hirakami. The group's purpose is to investigate the funding and procurement process to secure an independent entity to conduct an anonymous poll to provide data to be used for the performance evaluation of the chief. The motion was seconded by Commissioner Mattos, with no discussion; the motion carried unanimously. AGENDA ITEMS FOR THE NEXT MEETING Chair Kosaki requested that the survey remain on the agenda. DCC Salas-Ferguson noted that, since a permitted interaction group has been formed, the item will remain off the agenda until the group completes its investigation and reports back. Once the report is made, the group will automatically dissolve, and the commission can make a decision at the following meeting. Chair Kosaki asked to keep the rescue watercraft operator training on the agenda for updates. Chief Todd stated that updates would be included in the Ocean Safety section of the report, so it did not need to be listed separately on the agenda. Chair Kosaki agreed. Vice Chair Hirakami noted that the commission needs to discuss the timing of the Fire Chief's evaluation before year-end. The commission agreed to place this discussion on the next agenda. ANNOUNCEMENTS Chair Kosaki announced the next regular meeting is scheduled for Thursday, September 25, 2025, at 9.00 a.m., in Hilo, and the Sayres Foundation Awards Dinner will be held on Saturday. ADJOURNMENT The meeting adjourned at 12.58 p.m. SUBMITTED BY: CHARISSE CORREA, SECRETARY APPROVED BY: i /r 6 r / ,o /„ ,/ / / / r/r of r ri �rorl+n l//ror�rva�%y iw,1 I/i i Ilq ,1 i i I i J" Y i WMVMNi�1M�MNiWDI i FIRE CHI EFS REPORT HAWAI'I FIRE DEPARTMENT 01 25 AUPUNI ST., SUITE 2501 1 110000HILO, HAWAI'I 96720 FIRE@a HAWAIICOUNTY.GOV 2025 AUGUST FISCAL YEAR 25-26 TABLE OF CONTENTS ChiefsOffice Report ............................................................................................................................... 3 FiscalBranch Report................................................................................................................................ 3 GrantsReport............................................................................................................................................. 3 HumanResources Branch Report.......................................................................................................4 EmergencyOperations Division.......................................................................................................... 5 SpecialOperations Branch.................................................................................................................... 6 OceanSafety Branch ............................................................................................................................... 6 Emergency Medical Services Branch................................................................................................. 7 TrainingServices Branch........................................................................................................................ 8 VolunteerServices Section.................................................................................................................... 9 FirePrevention Section........................................................................................................................... 9 AuxiliaryServices Section ....................................................................................................................10 Vehicle Maintenance Section.............................................................................................................11 Emergency Communications Branch...............................................................................................11 SNAPSHOTS AND STORIES.....................................................................................................................12 Emergency Operations Highlights ...................................................................................................12 NotableHazmat Responses:...............................................................................................................12 Volunteersin Action!.............................................................................................................................12 FirePrevention highlights ...................................................................................................................13 NewBrush Trucks...................................................................................................................................14 SafetyProgram........................................................................................................................................15 AviationOperations...............................................................................................................................16 RopeRescue Training ...........................................................................................................................17 OceanSafety Highlights.......................................................................................................................17 StayConnected!......................................................................................................................................18 CHIEFS OFFICE REPORT Section Report by Chiefs Office Program Budget Objectives Month YTD Goal Maintain >95% current policies, procedures, and No Data No Data >95% MOU, MOA, MAA. FISCAL BRANCH REPORT Section Report by Fire Accountant IV Program Budget Objectives QTR YTD Goal Maintain budget variance within ±10% of No data No data ±10% projections for each major cost center per QTR. Lead monthly budget meetings No data No data 12 Budget Adj Appr YTD Exp % Used Goal Total Budget $76,853,168 $12,867,787 16.74% GRANTS REPORT Section Report by Fire Grants Manager(with Assistance from Fiscal) Program Measures Month YTD Goal Dollar value of grants applied for 0 0 $5,000,000 Dollar value of grants received 22,497.73 22,497.73 $1,000,000 Grants Purpose Award Spent YTD Update 23 CDBG (3) Brush Trucks $625,693 $312,846 50% deposit paid 24 CDBG 1 UTV/ 1 Brush Truck $44,500 / $34,402/ Delivered $370,000 $383,751 (3) Brush Trucks IFB 4700; BR awarded to Rebel 24 Mobile Service Trailer IFB CDBG- 4701; Mobile Command $8 , $891,420 Strike. Mobile Service 50 MIT Vehicle to be awarded FY / $ ,575 57 Trailer awarded to HI 2026 Specialty Vehicles. 23 AFG Hazard Zone (IDLH) 16.28% spent as of Incident. Command and a $488,722 $79,564 6/30/25. CoHnect Control Training Program project pending. Bid awarded to Orchid Isle 23 VFA Ford: IFB 4520 $278,590 $73,041 Delivery pending. 2 Brush Trucks 24 VFA Supplies and equipment $317,800 $131,707 Pending approval of continue to arrive time extension Grant Name Submission Purpose Est. Request Deadline FY25 SAFER 4/20/2025 Personnel and training for volunteers $1,300,000 FY25 AFG 5/20/2025 Multi-station rollout of new SCBAs 1,750,000 FY25 HMGP — PF 8/20/2025 Structural mitigation — 8 stations $3,200,000 2025 1 AUGUST PAGE 3 HUMAN RESOURCES BRANCH REPORT Section Report by Fire Human Resources Program Specialist Program Budget Objectives Month YTD Vacancy Rate Total 41 54 Vacancy Rate Fire 2 15 Vacancy Rate EMS 9 9 Vacancy Rate Communications 16 16 Vacancy Rate Ocean Safety 14 14 Program Budget Objectives Month Avg YTD Goal Efficient response to human resource queries 19 19 <2 Days Active Avg Days Goal Average internal investigations completion in days 0 1 5 <60 days Rate Avg % Yr Goal Maintain a vacancy rate below 7% (<36 positions) 2 0 <36 PV Position Status Report Battalion Chief Candidate Selected. Fire/EMS Specialist III Position Filled. Fire Captain Position Filled. S Fire Equipment Operator Position Filled. :L- Fire/Hazardous Materials Specialist Position Filled. Fire Prevention Inspector II Position Filled. a, w Fire Prevention Inspector I Position Filled. c Fire Rescue Specialist Position Filled. c Water Safety Officer V Position Filled. Water Safety Officer IV Department Interviews. Water Safety Officer III Department Interviews. Lead Fire Equipment Mechanic job Posted (Internal) Position Status Report Professional Trainee — Info/Edu Position Filled > Professional Trainee — Grants Department interviews, no selection 4j Senior Account Clerk Position Filled. Fire Maintenance Worker Position Filled. U Fire Communications Officer Department Interviews. c: Water Safety Officer I Department Interviews. Q O Clerk Ills job Description Finalized. 2025 1 AUGUST PAGE 4 EMERGENCY OPERATIONS DIVISION Section Report by Assistant Chief of Operations Budget Category d Appropriation D % Used Goal Expenditures Fire S&W $34,967,574.00 $7,574,076.03 21.66% 20.83% 6221 (62012) OCE No data No data No data 16.67% (62106) Equipment No data No data No data No data Fire - Heli S&W $329,364.00 $13,022.62 3.95% 20.83% 6221 (62112) OCE No data No data No data 16.67% (62116) 1 Equipment No data I No data I No data I No data Program Budget Objectives August YTD Goal 95% of all assigned training completed 81.32% 82.57% > 95% Daily Vehicle Checks 90% (OPS) 48.83% 49.37% > 90% Chute time 2:39 2:26 < 01:20 99% Report completion within 10 days. 98.11% 97.92% >99% Total Calls for Calendar Year 2025 August YTD % Fire 104 805 3.68% EMS 1908 15434 70.51% Other 680 5650 25.81% Totals 2692 21889 100% Year 2020 2021 2022 2023 2024 2025 (est.) Total Calls 25,015 27,398 29,594 30,738 31,143 No data Program Measures August % < 80 secs YTD % < 80 secs Avg. Turn out time (Fire) 2:26 13.79% 2:26 16.08% Avg. Turn out time (EMS) 2:10 15.27% 2:11 18.24% Program Measures August % < 9 mins YTD % < 9 mins Avg. Response Time (Fire) 12:54 33.9% 11:31 48.45% Avg. Response Time (EMS) 9:13 56.71% 9:05 59.63% Call Type August YTD Wildland calls (140, 141, 142, 143) 36 189 Acres burned 58 369 Structure Fires (110 & 111) 6 49 Property and Contents - Loss $808,375 $3,730,825 Property and Contents - Save $133,625 $3,944,525 Other fires (all other 100 series) 62 512 Property and Contents - Loss $64,000 $1,021,350 Property and Contents - Save $30,000 $19,707,700 2025 1 AUGUST PAGE 5 SPECIAL OPERATIONS BRANCH Section Report by Battalion Chief of Special Operations Budget Category d Appropriation T Ex Expenditures % Used Goal ures 6223* OCE 161,625.00 905 < 1% 16.67% Equipment 192,920.00 20,655 10.7% *sub-.budget within auxiliary service.budget Program Budget Objectives Month YTD Goal Aircraft Operational Uptime >90% 90% 93.3% > 90% Review & update SOP/SOG within cycle 0 0 >100% Arrange annual HazTech Course 0 1 per Y Maintain minimum proficiency training hours Rescue 256 496 480 Maintain minimum proficiency training hours Hazmat 296 296 480 Maintain minimum proficiency training hours Air Ops 1.7 9.2 480 OCEAN SAFETY BRANCH Section Report by Water Safety Officer V Budget Category Appropriation d ExpendituresTD % Used Goal Ocean Safety S&W $3,903,244.00 $723,131.09 18.53% 20.83% 6228 OCE No data No data No data 16.67% Equipment No data I No data I No data Program Measures (Metrics) August YTD/# of people Number of Beach Visitors 323,569 2,203,509 Number of Preventative Actions 235 2,239 Number of Minor Medical Aids 202 1650 Number of Major Medical Aids (Transports) 5 55 Number of Rescues 134 1458 Program Budget Objectives Current Goal Certified Rescue Water Craft Operators >9 3 9 Provide 80% staffed tower hours to daylight 75% 80% Maintain Updated Policies and Procedures (10) No Data 1 100% 2025 1 AUGUST PAGE 6 EMERGENCY MEDICAL SERVICES BRANCH Section Report by Battalion Chief of EMS Budget Category Appropriation d ExpendituresTD % Used Goal EMS S&W $15,271,376.00 $2,772,722.65 18.16% 20.83% 6227 OCE N/A N/A N/A 16.67% ----------------------- Equipment N/A N/A N/A N/A Program Measures August YTD Rosc Rate 4.8% (1) 7.3% (13) Call Volume ALS Transport 1,927 16,513 Call Volume BLS Transport N/A N/A Program Budget Objectives August YTD Goal Less than 10% paramedic Vacancy rate 15% (7) N/A <6 vac Quality review of 95% of Critical Calls 25% 62.5% 100% Maintain a fleet of >8 Spare medics 10 >8 >8 Spare Program Highlights: EMS Branch w� , • We would like to congratulate our Fall 2024 paramedic class who have successfully met all national and state requirements to become licensed paramedics in the State of Hawaii. They have worked hard over the — � past year and we're proud of all they've �� accomplished. Congratulations Austin Bloch, Sean Icari, Genesis Marks, and Kawika Roman. • We have 5 personnel enrolled in the Fall 2025 paramedic class which began on August 25th. • On August 7th, EMS Branch personnel attended the quarterly trauma meeting at Kona Community Hospital which also included review of prehospital charts and data with their trauma coordinators. • The EMS Branch continues its collaboration with the Hawaii Opioid Initiative with the goal of improving access to care for frequent users who may not require hospitalization. This remains an ongoing, long-term effort • EMS Branch personnel participated in a 3-day Enhanced Sports and Special Events Incident Management training. This FEMA supported active engagement training provided event and incident action planning for large scale community events. • A meeting was held with American Heart Association regarding upcoming operations and CPR algorithm updates. The global rollout of the 2025 Guidelines is expected in late October 2025. • EMS Shopify Store — Supply Orders Data for the Month of August: 68 orders, approximately 44K in gross order sales 2025 AUGUST PAGE 7 TRAINING SERVICES BRANCH Section Report by Assistant Chief of Operations Budget Category Adi YTD % Used Goal Appropriation Expenditures ---------------------- Fire Training S&W $821,168 $110,445 13.45 % 20.83% 6224 OCE No data No data No data 16.67% ----------------------- I Equipment No data No data No data Program Budget Objectives FF I & 2 Wildland Driver Training Ensure all recruits graduate In progress Spring 2026 Spring 2026 with minimum certifications Program Budget Objectives Month YTD Goal Professional Development November 2025 No Data 50 personnel Incident Command Training Spring 2026 No Data 100% compliance Structural Firefighting Training In Progress No Data 75 personnel Wildland Firefighting Training Unfunded No Data No Data Program Highlights: Training Branch • Training was able to address possible contamination issue with SCBA bottles. SCBA bottles inspected and cleaned by Kona Hydrostatic testing. • 54th Recruit Class is completing requirements of FF1 ProBoard Certification. 2025 1 AUGUST PAGE 8 VOLUNTEER SERVICES SECTION Section Report by Senior Volunteer Services Captain Budget Category Appropriation d Expenditures % Used Goal Fire Volunteer S&W $248,464.00 $32,245.50 12.98% 20.83% 6225 OCE No data No data No data 16.67% ------------------------ Equipment 0.00 0.00 0.00% 0% Program Measures Added this Total month Total Volunteers 1 112 Program Budget Objectives August YTD Goal Apply to two or more grants per year 1 1 >2 Manage, and Expend Grants Completely 0% 89.74% 100% Compliance of Online Training of Volunteers 0% 44% 75% Maintain 1 spare qualified driver per volunteer 0 32 51 station FIRE PREVENTION SECTION Section Report by Battalion Chief of Fire Prevention Budget Category Appropriation d Expenditures % Used Goal Fire Prevention S&W $1,148,168 $170,899.46 19.06% 20.83% -------------------------------- 6222 OCE No data No data No data 16.67% Program Measures August YTD Last Year Comp Inspections - Occupancy 3 24 N/A* Public Education Events 2 25 N/A* Plans Reviewed 46 407 N/A* Fire Investigations 2 3 N/A* Complaints Investigated 2 18 N/A* Average Plan Review Time in Days 10.5 10.5 N/A* Program Budget Objectives August YTD Goal Average plans reviewed < 14 days 9.9s 10.5 days <14 Days day Public Education min 2 a month 2 25 24 Maintain CFIT Designation for 2 personnel min 1 1 2 Fire Inspection of High Hazard >6 per month 1 9 72 / year EPR property list input @a 60 updates a month 18 123 720 / year 2025 1 AUGUST PAGE 9 AUXILIARY SERVICES SECTION Section Report by.-Battalion Chief of Auxiliary Services Budget Category Appropriation d Expenditures % Used Goal Auxiliary S&W $446,102.00 $77,553.42 17.38% 20.83% 6223 OCE No data No data No data 16.67% ------------------------ Equipment 1 616,100.00 1 27,877.90 1 4.52% 1 0% Program Measures August YTD Monthly Total Order 131 221 Gross Product Sent to Dept $81,385.73 $134,464.36 Number of variants available in warehouse No data No data Variants Items in stock No data No data Program Budget Objectives August YTD Goal Expenditure of OCE budget to 99% by end of No Data No Data No Data fiscal Encumbrance of Equip budget to 90% by end of No Data No Data No Data second quarter In stock percent > 90% for all warehouse variants No data No data No data Average fulfillment within 10 working days or less No data No data No data Program Highlights: Auxiliary Services Section Fire maintenance worker Jon Mitsuda joined the Auxiliary Services Team and has started to tackle the backlog of broken, damaged, and returned equipment that has accumulated at the warehouse over the years. Welcome, Jon! 2025 1 AUGUST PAGE 10 VEHICLE MAINTENANCE SECTION Section Report by Chief Mechanic Budget Category d Appropriation T Ex e D % Used Goal ures Auxiliary S&W $446,102.00 $77,553.42 17.38% 20.83% 6223 OCE No data No data No data 16.67% ------------------------ Equipment 25,000.00 0.00 1 0.00% 0% *sub-.budget within auxiliaryseruice.budget Program Measures Month YTD LY YTD Number of Repairs 279 544 No Data Service Calls 42 80 No Data Contracted Work or Tows 15 39 No Data DOT inspections No Data No Data No Data L ram Bud et Objectives Month YTD Goal 100% of vehicle work orders into EPR No Data No Data 100% works EMERGENCY COMMUNICATIONS BRANCH Section Report by Battalion Chief of Communications Budget Category Appropriation d ExpendituresTD % Used Goal Auxiliary S&W $1,853,786.00 $144,309.00 7.78% 20.83% 6223 OCE No data No data No data 16.67% ---------------------- Equipment No data No data No data 0% *sub-.budget within auxiliaryseruice.budget Program Measures Admin Total (nonemer enc ) # of calls Avg duration % answered # of calls # of calls < 10 sec 2627 185 86.4% 1 2156 1 4807 Program Budget Objectives August YTD GOAL EMD Protocol Compliance 70%* or greater 26% 45% >70% 90% of 911 calls answered in <10 seconds 86.4% 86.9% 90% Average time to process 911 call <180 185s 184s <180 sec Time from Call to Dispatch <60 seconds @a 90% 133 133 <60 sec *Compliance goal to increase 5 o per year 2025 1 AUGUST PAGE 11 SNAPSHOTS AND STORIES EMERGENCY OPERATIONS HIGHLIGHTS • 8/7 Brush Fire in Paauilo Dist. 8 near the slaughterhouse. Inc# 18568, 170 acres burned. Fire extinguished by Co.8, Co.17, T09, T03, C1, C2, Vol 913, BT1, BT5, DOFAW assistance and ARFF Tanker assistance. Cause of fire unknown • 8/11 Brush Fire, Mana Road near Maunakea Acess Rd. Inc# 18929 30 acres burned. Fire extinguished by CoA, Co. 50 PTA, BT1, and DOFAW assistance. • 8/14 Structure Fire in Moho Road dist. 10 Pahoa Inc# 19216. Single story 1600 sq ft home fully involved. Fire Controlled by Co.5, • 8/22 Structure Fire Mamo St. Hawaiian Beaches Pahoa. Inc# 19834. Single story residential structure partially involved on the garage side of the structure. Fire extinguished and overhauled by Co.10 and Co.18. NOTABLE HAZMAT RESPONSES: • HAZMAT Company 4 responded to the Wastewater Treatment Plant on Kekuanaoa Street for a propane leak from a 1,000-gallon tank. Crews secured the scene and coordinated with Hawaii Gas to transfer the propane from the leaking tank into a secured tank. • Company 2, Choppers 1 & 2 — Responded to hikers needing assistance out of Waimanu. Parties transported via helicopters to Kukuihaili with no injuries. • Company 2 and Chopper 1 Responded to female party in distress in Wailuku River area. Female party extricated by C1 via long line. Transported via M1 to H MC. VOLUNTEERS IN ACTION ! 1-A (Pepe`ekeo) — Responded to five alarms, including assisting with the fire on Mana Road and Honokaa. 5-B (Hawaiian Acres) — Responded to two calls one for a structure fire and one for the smell of smoke. They also did a multi company training drill and multiple drills on their own. Photos below. They returned out of commission ' Tanker5B state A181. ism , 'I a 1 wuw t T ,kR r 2025 1 AUGUST PAGE 12 5-D (Fern Acres) — Responded to 3 fire calls and did multiple wildland training exercises including multi company training. 7-113 (Kalaoa) — Conducted training on pump operations, vehicle maintenance, paperwork, preplanning for wildland interface for their district. 9-A (Waiki`i) — Responded to the Mana road fire off Summit Access Road with two apparatus and 4 personnel. They also built and finished their fire station extension and got the final inspection on the building. Pictures below. 9-113 (Kanehoa) — Held two separate practices of WUI drills with the emphasis of getting fast water on the head of the fire under different scenarios. 9-BRAVO also responded to 4 fires in Honokaa, 1 fire across from Kawaihae Village, and 1 fire on Mana Road. "' IIIII IIIIIIIIIIIIIIIIIIIII I I I '� ii � ©���� °' nor mir � f 1'✓'' r f tr 10-D (Ainaloa) — Responded to one vehicle fire with Company 10. Hosted a cross- company training alongside 5-Bravo and 5-Delta, demonstrating wildland progressive hose-lay tactics. Conducted monthly driver training (2 hours). Assigned 10-Delta's newer firefighters a research project on IFSTA Essentials of Fire Fighting, Chapter 6, culminating in a station-level presentation on portable fire extinguisher operations. Performed scheduled equipment repair and maintenance to ensure operational readiness. 16-B (Pu`uanahulu) — Had 34.5 man hours doing wet drills, driver training and vehicle maintenance. 19-B (Fern Forest) — Held a multi-company training with 19A, facilitated by Mr. Moller. Continued a online wildland training video, followed by dry drills utilizing the new hose packs from the VFD grant. 20-A (HOVE) — Responded to one structure fire and one brush fire alongside Co. 20 and assisted them with fire suppression operations. FIRE PREVENTION HIGHLIGHTS Community Outreach, Events & Media Engagement August 5: We participated in Hale Na Koa 'O Hanakahi Resource Fair. 2025 1 AUGUST PAGE 13 August 20: Capt. Goo Attended the National Cohesive Wildland Fire Management Strategy program meeting. Fire Investigations / UAS Program August 13: Fire Investigation, District 18 Incident #250019077, Investigators: BC R. Henderson Determined Cause: Undetermined via Electrical L, V � Dist.8 (0810712025) Inc#25128888: HFD's Matrice 30T was utilized for a 360 aerial view of the brushfire area. Infrared scans and searches were conducted around the perimeter of the findings. Incident maps and live footage were shared with the EOC. Dist.8 (08125125) Inc#25138632: HFD s ��y�, �� FOR Matrice 30T was utilized for a 360 aerial view of the brushfire area. Infrared scansi%�''�%�„ and searches were conducted around the perimeter of the findings. Incident maps and live footage were shared with the EOC. NEW BRUSH TRUCKS w Brush Trucks 1 e sh uc s5, 1 a� drrlVed at the p e 17 iron 8 22. We are awaiting the MSO s so we can register and add to inventory. t0 complete t h e final inspection for Brush Truck 5, Brush Truck 11, and Brush Truck 17. r y" 2025 AUGUST PAGE 14 SAFETY PROGRAM COOP • Activation —Tsunami Warning on 7.29.30: After Action Review drafted; review ongoing with F2. • Planning ongoing for two-phase exercise on October 7, 2025. Memo 25-056: Semi-Annual Checklist for Safety (Due by July 31st) • Followed up on outstanding submissions — all staffed stations completed. • On-site assessment of Station #4 conducted on August 12th; report drafted. • High particle count and signs/symptoms of moisture intrusion identified; R&M work order submitted. • On-site assessment of Station #5 conducted on August 21st; report in drafting stage. • High particle count and signs/symptoms of moisture intrusion identified; R&M work order submitted. Procurement of NFPA Ground Ladder Testing Equipment/Supplies • Ongoing process; vendor updated HCE status to "current/compliant." • Sole source request pending. • Follow-Up with Maui FD Health & Safety Site Visit • Tentatively scheduled for the 3rd week of September (19th). Draft OSHA Two-In/Two-Out Policy • Under review with F2. Draft CODE-H Procedure (Abandoned/Vacant Building Program) • Updated after feedback; online form/dataset developed. • Seeking a station/shift to trial/test the concept. AAR— Boiling Pots Drive Training • Ongoing with BC Lindsey. Coordination with Training & National Fallen Firefighters Foundation • Hosting "Taking Care of Our Own" (LODD) training in the 1st quarter of 2026. • Considering alternative venue for 25-30 attendees. Severe Event Response Team Training • Attended at Honolulu Fire on September 3rd &4th. • Draft procedure under development. Respiratory Protection Program • HIOSH Boiler and Elevator inspector visited Waiakea on August 25th (originally anticipated in July); both Mako units passed, though the electric Mako requires replacement of all three Kunkle valves. • Inspector also reviewed mechanics' air compressor. • Per Capt. Boteilho: East side fit-testing is 100% complete; Capt. Mantz is restarting to maintain annual status. 2025 1 AUGUST PAGE 15 Safety Concerns and Inspections • Received anonymous concern regarding mold and mildew in rain catch tarp, with suggested annual upkeep by DPW; no station or submitter identified. Notified Support Services and Warehouse for awareness. • Follow-up air quality inspection at Station #18 post-mold abatement (late July): Particles in kitchen (PM2.5: 79, down from 183 on June 2, 2025) and bathroom (PM2.5: 79, down from 328) indicate effective abatement. • Investigating safety concern at Station #2: Aviation refuel trailer parked too close to hangar. The trailer appears only temporarily relocated out of necessity and will be returned to normal position. Incident/Accident Reports • Five new Incident/Accident reports, two new Vehicle/Property Damage, and two Toxic exposure reports received during August. Joint Safety Committee • Meeting held on August 20th; agenda and previous minutes posted to SharePoint. AVIATION OPERATIONS Chopper 1 — 19.7 flight hours Chopper 2 — 21.1 flight hours ,o Fire - 26.6 flight hours were dedicated to fighting brush fires in the vicinity of: • Paauilo • Maulua Gultch • Kawdlhde • Honokaa • Pohakuloa Training Area i r p �d �9 J n tl i Rescue — 9.4 hours were dedicated to .m rescues: • Pololu Swimmer in Distress 2025 1 AUGUST PAGE 16 • Laupahoehoe Nui cliff face rescue of 3 people • Machenzie Beach Park recce with Billy Pugh net for fisherman stuck down cliffside • Extrication of trapped person in Awehi Stream Gultch Other— 3 days of shark surveys for Department of Land and Natural Resources due to sighting of a Tiger Shark. Training — 1.7 flight hours for pilot recurrent training and proficiency. ROPE RESCUE TRAINING A recent training evolution was held at the Daniel Sayre Training Tower at Makalei Fire Station. The session focused on safety and risk analysis of rope rescue systems, covering knots, anchors, patient packaging, litter rigging, belay systems, lowering and raising systems, knot passing, rappelling, guiding lines, and high lines. Photos provided by Capt. Sohriakoff. i 09 vu„ � J i � +r OCEAN SAFETY HIGHLIGHTS ��,. �j���/����" / i i �/%% %%;ri%%%J/�ii /���iiii� I 's'„ �, t:; �,�ij ;�4�y14fci h',✓myt u y�Y;ry"r1 rritr6 t iJ 'i 2025 AUGUST PAGE 17 Hawaii Fire Department, Ocean Safety Division provided Water Safety Support for the Hawaii County/Okinawa Haari Boat Racing Event 8/16/25. Hawaii Fire Department, Ocean Safety Division, junior Lifeguard Championship team: Kaanapali, Maui, HI 8/09/25. 2nd Place overall. Duke's Ocean Festival Lifeguard Challenge: 4 HFDOS WSOs and 2 junior Lifeguards participate in all relay races: ` 500-yard Run Relay, 250-yard Swim Relay, Run/Swim/Run (100/100/100 yards) Relay, Paddle Board Relay, and Beach Flags. Event sponsored and travel paid by the Hawaiian lifeguard Association. Heat map of Major First Aids, Minor First Aids and Rescues for month of August; ` Watchtower Program STAY CONNECTED ! See what we're up to on social media! Follow the Hawaii Fire Department for the latest updates, photos, and behind-the-scenes looks at our work in the community. Check out our recent posts! END REPORT 2025 AUGUST PAGE 18 1Cxyrrr "?.I lXmctor C t Of ,4 C At, Cent" , 101 f't� tcx�iiSL��^ sia�te �, ffaoc� ff"CIL4",u196720 (808) ss1"s361 I-iw(8 a8) 961-a617 September 4, 2025 Sent via LmadQ el_ To C. Kirno Alameda, Ph.D., Mayor, County of Fiawai`i Iloleka Coro Inaba, Ed.D., Chair, 1-lawai`i County Council Kelden Wahjen, Prosecuting Attorney, Office of the Prosecuting Attorney Gerald Kosaki, Chair, Eire Commission it Okabe, Chair, Liquor Commission Gabriella M. Cabanas, Chair, Merit Appeals Boar Rick Robinson, Chair, Police Commission From. Steven Pavao, Chair, Salary Commission Subject: -la ai`i County Salary Commission's inquiry to the Appointing Authorities Concerning Proposed Salary Adjustments for Fiscal Year 2025-2026 On behalf of the Hawaii County `salary Commission (SalaryCommission), we kindly ask for your participation in answering a. few questions concerning the salaries of department beads and deputies for your respective departments/agencies, The objective of this exercise is to secure the best available information in determining whether- future salary adjustments should be incorporated into the County of`Ivla ai'i's Fiscal Year 2025-2026 budget. The adjustments may represent increases, decreases, or status quo(no adjustments). The questions are as fellows: I. What are the primary duties and responsibilities of the d partmenUagency? 2. How many employees does the department/agency employ? 3, What is the department/agency organizational structure? 4, What does the depart ment/agency operating budget and funding encompass? 5. What major challenges do the department/agency face? 6 Are there any overtime requirements oil'the department/agency? d. gat is your recommended salary ad,ustments and the rationale, for these adjustments` Correspondence No . 25-02 Je.cde�t:)u.z����t; 1. "earc�l'alc�ffrs�x�a ;,yan.aakfhl� , t7t; r�a:�i�zaaac�'��m; t�t��^nlr�x"� f{cxxcrra e v cowity i,5,alol cqu 0.)pc,v i"Iy Prtrv"c r cLn&E 4yyey% Merno to All Appointing Authorities September 4,2025 Page 2 of-2 For informational purposes, at its meeting held on August 28, 2025, the Salary Commission discussed HGEA's recent negotiated raises for its members for the next four years. The Salary Commission is proposing to niffror HGEA's salary increases for executives and elected officials for the next four years: 3.5% increase for year one; 3.79%o increase for year two,4°�o increase for year three, and 4?,,o increase for year fbUr. Enclosed is"Exhibit A" which outlines the proposed salary increases over the four-year period. We would sincerely appreciate receiving your response by Monday, September 15, 2025, For our boards and commissions, we understand your availability may be limited since advanced notice of'our request may have to comply with meeting schedules and appropriate public notice for your respective boards and commissions. In such cases, we would be happy to accommodate you as best as possible. If you have any questions, please contact Somi-ner,rokihiro at (808) 961-8361 or by ernail at SommenTokiffirp L q'j1awaiicoqqy.gpv, Please submit your response via cniail, to Glynis 'iarn,'ida at G1 nis,Yamada,6-Dhawaiico gov, Your responses will be compiled and presented to the Salary Commission at their meeting scheduled for Wednesday, September 24, at 10:00 a.m.,at the Council Chambers (you are welcome to attend). We appreciate your time and effort and are grateful for your participation. SP/gy Enclosure Copy to Department Directors/Administrators (via entail only), Office of the Corporation Counsel Office of the County Auditor Office of the County Clerk Environmental Management Department Finance Department Fire Department Office of Housing and Community Development Human Resources Department Infrinnation Technology Department Liquor Control Office of Sustainability, Climate, Equity, and Resilience Parks and Recreation Department Planning Department Police Deparlinent Of of the Prosecuting Attorney Public Works Department Research and Development Department Base 3.57o Base Compensation Increase Compensation Position mnof July l'2O24 e[Jan. l'2026 eff. Jon.1.2026 Managing Director 197'496 6'924 204'420 Deputy Managing Director 170'676 5'976 176'652 Prosecuting Attorney 197'004 6'900 203'904 First Deputy Prosecuting Attorney 187'668 6'576 194'244 Fire Chief 194'400 6'804 201'204 Deputy Fire Chief 184'680 6'468 /91'148 Chief ofPolice 197'052 6'900 203'952 Deputy Chief of Police 187'668 6'576 194'244 Corporation Counsel 197'004 6'900 203'904 Assistant Corporation Counsel /87'668 6'576 /94'244 Director of Human Resources 165'384 5'796 171'180 Deputy Director of Human Resources 157'668 5'520 163.188 Director of Environmental Management 170'676 5'976 176'652 Deputy Director of Environmental Management 162'540 5'700 168'240 Director ofFinance 170'652 5'976 176'628 Deputy Director of Finance 162'516 5'700 168'216 Housing Administrator 162'540 5'700 168'240 [)3CERAdrninishotnr 162'540 5'700 168'240 Director ofPlanning 170'676 5'976 176'652 Deputy Director OfPlanning 162.540 5'700 168'240 Director of Public Works 170'460 5'976 176'436 Deputy Director of Public Works 162'348 5'688 168.036 Director of Parks and Recreation 165'540 5'796 171'336 Deputy Director of Parks and Recreation 157'668 5'520 163'188 Director of Information Technology 162'540 5'700 168'240 Director of Liquor Control 161540 5'700 168'240 Director mf Research and Development 162.540 5'700 168'240 Deputy Director of Research and Development 146'292 5'124 151'416 County Clerk 162'540 5'700 168'240 Deputy County Clerk 146'292 5'124 151'416 County Auditor 162,540 5'700 168.240 Council Chair 99'024 3.468 102'492 Council Member 90'024 3'156 93.180 Base 3.79% Base Compensation |ncmeoseef Compensation Position oxof Jan. l'2026 July l.202$ el July l'2026 Managing Director 204'420 7'752 212'172 Deputy Managing Director 176'652 6'696 183'348 Prosecuting Attorney 205'904 7'728 211.632 First Deputy Prosecuting Attorney 194'244 7'368 201'612 Fire Chief 201'204 7'632 308'836 Deputy Fire Chief 191'148 7'248 198'396 Chief of Police 203'952 7'740 211,692 Deputy Chief ofPolice 194'244 7'368 201'612 Corporation Counsel 203'904 7'728 211'632 Assistant Corporation Counsel 194'244 7'368 201'612 Director Vf Human Resources 171.180 6'492 177'672 Deputy Director of Human Resources 163'188 6'192 169'380 Director of Environmental Management 176'652 6'696 183'348 Deputy Director 0f Environmental Management 168'240 6'384 174'624 Director VfFinance 176'628 6'696 183'324 Deputy Director ofFinance 168'216 6'384 174'600 Housing Administrator 168.240 6'384 174'624 {)3CER /\dnninistnz|or 168'240 6'384 174'624 Director of Planning 176'652 6'696 183'348 Deputy Director VfPlanning 168'240 6'384 174'624 Director Vf Public Works 176'436 6'696 183'132 Deputy Director of Public Works 168'036 6'372 174'408 Director of Parks and Recreation 171'336 6'304 177.840 Deputy Director of Parks and Recreation 163'188 6'192 169'380 Director nf Information Technology 168'240 6'384 174'624 Director Vf Liquor Control 168'240 6'384 174'624 Director of Research and Development 168'240 6'384 174'624 Deputy Director of Research and Development 151'416 5'748 157'164 County Clerk 168'240 6'384 174'624 Deputy County Clerk 151'416 5'748 157'164 County Auditor 168'240 6'384 174'624 Council Chair 102'492 3'888 106'380 Council Member 93'180 3'540 96'720 Base 4% Base Compensation as |ncnyoseefl Compensation Position of July 7'2026 July l'2O27 efl July l'2V27 Managing Director 212'172 8'496 220'668 Deputy Managing Director 183'348 7'344 190.692 Prosecuting Attorney 211'632 8'472 220'104 First Deputy Prosecuting Attorney 201'612 8'076 209.688 Fire Chief 208'836 8'364 217'200 Deputy Fire Chief 198'396 7'944 206'340 Chief ofPolice 211'692 8'472 220'164 Deputy Chief of Police 207'612 8'076 309.688 Corporation Counsel 211'632 8'472 220'104 Assistant Corporation Counsel 201'612 8'076 209'688 Director of Human Resources 177'672 7'116 184'788 Deputy Director of Human Resources 169'380 6'780 176'160 Director of Environmental Management 183'348 7'344 190'692 Deputy Director nf Environmental Management 174'624 6'996 181'620 Director ofFinance 183'324 7'344 190'668 Deputy Director OfFinance 174.600 6'984 181'584 Housing Administrator 174'624 6'996 181'620 {}SCERAdrninishotor 174'624 6'996 181'620 Director of Planning 183'348 7'344 190.692 Deputy Director VfPlanning 174'624 6'996 181'620 Director of Public Works 183'132 7'332 190'464 Deputy Director of Public Works 174'408 6'984 181'392 Director of Parks and Recreation 177'840 7'116 184.956 Deputy Director of Parks and Recreation 169'380 6'780 176'160 Director of Information Technology 174'624 6'996 181'620 Director of Liquor Control 174'624 6'996 181'620 Director of Research and Development 174'624 6'996 181.620 Deputy Director cf Research and Development 157'164 6'288 163'452 County Clerk 174'624 6'996 181.620 Deputy County Clerk 157'164 6'288 163'452 County Auditor 174'624 6'996 181.620 Council Chair 106'380 4'260 110'640 Council Member 96'720 3'876 100'596 Base 4% Base Compensation as |ncnsoseeff. Compensation Position mf July l.2V27 July l'2028 eff. July l.2U2M Managing Director 220'668 8'832 229'500 Deputy Managing Director 190'693 7'632 198'324 Prosecuting Attorney 220'104 8'808 228'912 First Deputy Prosecuting Attorney 209'688 8'388 218'076 Fire Chief 217'200 8.688 225'888 Deputy Fire Chief 306'340 8'256 214'596 Chief ofPolice 220'164 8'808 228'972 Deputy Chief of Police 209'688 8'388 218'076 Corporation Counsel 220'104 8'808 228'912 Assistant Corporation Counsel 209'688 8'388 218'076 Director mf Human Resources 184'788 7'392 192'180 Deputy Director of Human Resources 176'760 7'036 183'216 Director Of Environmental Management 190'692 7'632 198'324 Deputy Director of Environmental Management 181'620 7'272 188'892 Director 0fFinance 190'668 7'632 198'300 Deputy Director ofFinance 181'584 7'272 188'856 Housing Administrator 181'630 7'272 188'892 {}3CERAdnninistrotor 181.620 7'272 188'892 Director of Planning 190'692 7'832 198'324 Deputy Director ofPlanning 181'620 7'2/2 188'892 Director of Public Works 190'464 7'620 198'084 Deputy Director of Public Works 181'392 7'260 188'652 Director of Parks and Recreation 184'956 7'404 192.360 Deputy Director of Parks and Recreation 176'160 7'056 183'216 Director of Information Technology 181'620 7'272 188.892 Director of Liquor Control 181'620 7'272 188'892 Director Of Research and Development 181'620 7'272 188'892 Deputy Director of Research and Development 163'452 6'540 169'992 County Clerk 181'620 7'272 188.892 Deputy County Clerk 163'452 6'540 169'992 County Auditor 181'620 7'272 188'892 Council Chair 110'640 4'428 115'068 Council Member 100'596 4'032 104'628