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Home My WebLink AboutBoard Packet for FC Meeting 11-20-25C. Kimo Alameda, Ph.D. Mayor COUNTY OF HAWAII Fire Commission 101 Pauahi Street, Suite 9 Hilo, Hawai `i 96720 Phone: (808) 932-2950 Fax: (808) 932-2949 AGENDA Gerald Kosaki, Chair Steven Hirakami, Vice Chair Brian Cushme, Member Les Hanano, Member Shon Magsalin, Member Wesley Mattos, Member Wayne Perrin Jr., Member Rick Porter, Member Carlene Wolf, Member Notice is hereby given of the following matters to be considered by the Fire Commission of the County of Hawaii in accordance with the provisions of section 92-7, Hawaii Revised Statutes (HRS). Additional meeting instructions and information are located at the end of the agenda. DATE: THURSDAY, NOVEMBER 20, 2025 TIME: 9:00 A.M. PLACE: HAWAI`I COUNTY BUILDING, COUNCIL CHAMBERS 25 AUPUNI ST., SUITE 1401, HILO, HI CALL TO ORDER AND ROLL CALL PUBLIC STATEMENTS ON AGENDA ITEMS Statements from the public regarding any particular item on the agenda will be taken now or at the time the particular item is called to order. APPROVAL OF MINUTES • October 23, 2025, regular session. FIRE CHIEF'S REPORT The Fire Chief will report on the following departmental matters: • Administrative Update: Budget, grants, and human resources. • Operational & Divisional Reports: Summary of activities from emergency operations, special operations, ocean safety, EMS, training, prevention, and other branches. • Program Updates & Highlights: Safety program, emergency operations highlights, and snapshot/stories. Hawai `i County is an Equal Opportunity Provider and Employer. Hawaii County Fire Commission Meeting Agenda November 20, 2025 Page 2 UNFINISHED BUSINESS • Under Hawaii County Charter (CCH) § 7-4.6(c), the commission will receive updates and discuss the progress of the rescue watercraft operator training program. • Consideration of forming a permitted interaction group (PIG) pursuant to HRS § 92- 2.5(b)(1) to investigate issues relating to the use of internal employee surveys in the evaluation process of the Fire Chief. • Status of the Fire Commission secretary. NEW BUSINESS • Correspondence No. 25-03: Letter from the Police Commission regarding administrative support provided by the commission secretary. EXECUTIVE SESSION (CLOSED TO THE PUBLIC) For the following agenda items, the commission anticipates convening an executive session to consider the charges, as specified below, against officers or employees of the Fire Department, where matters affecting privacy will be involved, and to consult with the commission's attorney on questions and issues pertaining to the commission's powers, duties, privileges, immunities, and liabilities, pursuant to HRS §§ 92-4, 92- 5(a)(2), (a)(4), and CCH § 13-20(b): a. Consideration and Investigation of Complaints. 1. HCFC 25-01: Complainant alleges violations of the County of Hawaii's Code of Ethics' "Fair Treatment Provision" and cites the Rules and Regulations of the Hawaii Fire Commission, Rule 8(B) as it pertains to standard of conduct, performance of duty, and obedience to laws, written orders, and policies, relating to the Fire Department's procedure for receiving and processing court -ordered subpoenas for employees. RETURN TO OPEN SESSION FOR ACTION ON EXECUTIVE SESSION MATTERS • Complaint No. HCFC 25-01, as described in Executive Session item (a)(1) above. EXECUTIVE SESSION REPORT • Executive session report by the deputy corporation counsel in accordance with HRS § 924(b). AGENDA ITEMS FOR NEXT MEETING 0 Consideration of items to be placed on the upcoming agenda. Hawaii County Fire Commission Meeting Agenda November 20, 2025 Page 3 ANNOUNCEMENTS The commission's next regular monthly meeting is scheduled for Thursday, December 11, 2025, at 9:00 a.m., at the West Hawaii Civic Center, Building A, Council Chambers, 74-5044 Ane Keohokalole Highway, Kailua-Kona, HI. ADJOURNMENT Meeting Instructions and Information Submitting Testimony: Those wishing to testify in person may register with the commission Secretary at the meeting. Those wishing to submit written testimony at the meeting are requested to bring 10 copies for distribution. Written testimony may also be submitted prior to the meeting by: (1) mail to Fire Commission 101 Pauahi St., Suite 9, Hilo, HI 96720; or (2) by email to Charisse.Correa@hawaiipolice.gov. Please submit separate testimony for each item and indicate which agenda item your testimony pertains to. All oral and written testimony will be public record. Notice to Lobbyists: If you are a lobbyist, you must register with the Hawaii County Clerk within five days of becoming a lobbyist [Article 15, Section 2-91.3(b), Hawaii County Code]. A lobbyist means "any individual engaged for pay or other consideration who spends more than five hours in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with public officials." [Article 15, Section 2-91.3(a) (6), Hawai`i County Code] Registration forms and expenditure report documents are available at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo. Board Packet: Pursuant to HRS § 92-7.5, the board packet for this meeting is available for public inspection at least three full business days before the meeting date, during regular business hours, at the commission's Hilo Office located at 101 Pauahi Street, Suite 9, Hilo, HI 96720, and may also be accessed online at .t ,/ iii y i u ii�t �„ iii iii iii iii ii . ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, Special Assistance: The in -person location for this meeting is accessible to persons with disabilities. If you require an accommodation or auxiliary aid/service or other accommodation due to a disability, contact the commission's secretary by phone at (808) 932-2950 or by email at Charisse.Correa@hawaiipolice.gov as soon as possible, preferably three (3) days before the meeting date. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this Agenda is available in alternate formats such as large print, Braille, or electronic copy. HAWAI`I FIRE COMMISSION REGULAR SESSION MINUTES OCTOBER 23, 2025 WEST HAWA`I CIVIC CENTER, BUILDING A, COUNCIL CHAMBERS 74-5044 ANE KEOHOKALOLE HWY., KAILUA-KONA, HI UNAPPROVED MINUTES These minutes are DRAFT minutes. The commission has not voted to accept them. Changes may/may not be made prior to their adoption at the next meeting CALL TO ORDER AND ROLL CALL Chair Kosaki called the meeting to order at 9:00 a.m. Present: Gerald Kosaki, Chair Brian Cushnie, Commissioner Les Hanano, Commissioner Shon Magsalin, Commissioner Wesley Mattos, Commissioner Rick Porter, Commissioner Absent: Steven Hirakami, Vice Chair Wayne Perrin Jr., Commissioner Carlene Wolf, Commissioner A quorum was present. Also present: Kazuo Todd, Fire Chief Daniel Volpe, Deputy Fire Chief Sinclair Salas-Ferguson, Deputy Corporation Counsel Charisse Correa, Secretary PUBLIC STATEMENTS ON AGENDA ITEMS There were none. APPROVAL OF MINUTES The minutes for the September 25, 2025, regular session were approved. CHAIR'S OPENING REMARKS Chair Kosaki discussed a recent workshop for commission chairs and vice chairs. He explained that, unlike advisory commissions (such as the Environmental Management Commission), which only provide recommendations, the Police and Fire Commissions have authority under the County Charter to hire, fire, and oversee their respective chiefs. He noted this gives the commission a greater responsibility to hold the department head accountable and understand departmental operations. He added that although he has been criticized for questioning the Chief, he believes it is the Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 2 commission's duty to do so, as failing to uphold that responsibility could result in liability for the chair or the commission. FIRE CHIEF'S REPORT Chief Todd highlighted items from the Fire Chief's Report. A detailed report is on file. • Fiscal: The report shows "No Data" for many sections due to a county -wide rollout of a new system, which cannot currently produce expenditure reports. The Finance Department indicated a fix might be 4-6 weeks away. Salary & wages (S&W) data is still available as it remains on the old Eden Fresh system. The budget is 16.74% expended, though this is not 100% accurate. • Grants: The department was awarded the SAFER 2025 Grant for $2.678 million, funding 12 new firefighter positions. Grant applications for AFG (radios) and FP&S (prevention equipment) were denied. A Community Wildfire Defense Grant (CWDG) was not awarded to HFD, though three were awarded to the State of Hawaii and one to the non-profit HWMO on -island. • Human Resources: A new annual recruitment and promotional calendar was created. The department's overall vacancy rate is 12%; the communications branch is highest at 16%. Internal investigations are averaging 120+ days, exceeding the less than 60-day goal. An independent investigator is being procured to help clear the backlog. o Several new hires are scheduled to start on December 1st: Water Safety Officers, five new paramedics, four new Fire Communications Officers, and an assistant fire chief. Two new clerks have been hired, two other clerk positions are being filled, and account clerks are in the hiring process. Both Water Safety captain positions were staffed, effective October 16th. • Emergency Operations: The budget is 30% expended on S&W (goal: 29%). Chief Todd reported on program objectives (vehicle checks, training, chute time, report completion) as listed in the report. o In response to commission questions regarding a mechanic for West Hawaii, Chief Todd stated he was touring a potential shared maintenance facility at NELHA OTEC that day. He noted the position is funded and moving forward with DHR, and he hopes to have the mechanic stationed in West Hawaii within three months. • Reporting System: The department switched from the INFERS system to the new National Emergency Incident Reporting System (NEIRS) on October 1st. • Total Calls (CallendarYear2025): As of September, there were 115 fire calls, 15708 EMS calls, and 632 other calls (total 2,455). Year-to-date call volume is 23,131, with an estimated end -of -year total of 30,841. Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 3 • Significant Incidents: o There were 36 wildland calls. The Ka`ala fire (550 acres) is still active and will be included in the report when complete. o There were 10 structure fires (59 year-to-date). The Wild Ginger Inn in Hilo burned down on October 23rd (a total loss) and will significantly impact next month's property loss figures. • Special Operations: OCE and equipment appropriations were listed, but spending data is unavailable. Aircraft operational uptime was 86%. There were 288 hours of rescue training; no hazmat or Air Ops training occurred in the month. • Ocean Safety Branch: S&W is 26% expended (goal 29%) due to vacancies. For September, there were 272,808 beach visitors, 281 preventable actions, 211 minor medical aids, 7 major medical aids (transports), and 51 rescues. The rescue watercraft operations program is proceeding, and a solicitation memo has been sent. • Emergency Medical Services (EMS) Branch: S&W is 23.91 % expended (goal 29%). The ROSC rate for September was 4% (6.9% year-to-date). There were 937 ALS and 420 BLS transports. o In response to Commissioner Cushnie, Deputy Chief Volpe clarified the paramedic vacancy rate. The report's four vacancies reflect temporary re- assignments. While five recent graduates are filling spots, the permanent vacancy rate on paper is nine. The net gap in staffing remains the same until permanent assignments are made. o Chief Todd reported on discussions with Hawaii Life Flight regarding a legislative push for rural healthcare funding ($50 million/year per state). A state -level suggestion is to use this to establish compliant helicopter landing pads at all island hospitals. He noted current issues, such as non- working lights at Hilo Hospital's pad, still require ambulance transport from the pad to the ER. Upgrading pads on all islands could allow for direct -to - Honolulu transports from rural locations (e.g., Ka`u to Queen's). o The branch participated in health fairs, an Alzheimer's walk, and a triennial exercise. Two replacement EMS SUVs are expected. The EMS store processed 56 orders totaling approximately $48,000 in gross product. Chief Todd noted this equates to approximately $50,000 per month, or $600,000 annually, in EMS supplies. • Training Service Branch: S&W is 13% expended, partially due to grant -funded money that will be re -allocated later. The 54th recruit class is in progress. Driver training is expected in spring 2026, and incident command training is planned for spring. Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 4 • Volunteer Training Section: S&W is 20% expended. No volunteers were added in September. The section is experiencing churn as personnel get promoted, so it is currently maintaining its status. • Fire Prevention Section: S&W is 25% expended. September stats: 36 inspections for occupancy, 6 public education events, 46 plans reviewed, 3 fire investigations, and 4 complaints. Average plan review time is 10.5 days. The section is working on EPR Fireworks data entry and a hydrant layer system. • Auxiliary Services Branch: S&W is 26% expended. B 202 and ERC requests for vehicle replacement were submitted. The Shopify system had 118 orders ($35,000)- Vehicle Maintenance Section: S&W data was unavailable. There were 283 repairs, 40 service calls, and 18 contracted work or tows in September. The long- term goal is to log 100% of work orders into EPR Fireworks. • Commissioner Questions (System & Warehouse): o In response to Commissioner Mattos, Chief Todd confirmed the data reporting issue with the new Oracle system is county -wide. o In response to Commissioner Hanano, the Chief clarified the warehouse's gross products' data, which is split into three areas: station, personnel, and state -funded medic supplies. He also addressed 'variant items' (e.g., boot sizes), explaining that the report is a first attempt to report this data. • Emergency Communications: S&W is 11 % expended. Four new hires start on December 1 st. o Stats: 2,486 911 calls (avg. duration 191 seconds); 87% answered within 10 seconds (goal: 90%). 0 2,044 non -emergency calls (4,530 total calls to dispatch). o EMD compliance: 39%. o Call to dispatch time: 133 seconds (goal: less than 60-90 seconds). • Snapshots & Stories: A promotional ceremony was held, recognizing five personnel, including the department's first female operational battalion chief and first ocean safety battalion chief. • Emergency Operations Highlights: o Battalion 1 & 2: The Ka`ala brush fire is now more than 600 acres; HFD received assistance from multiple agencies. A structure fire in Waipi`0 Valley required drafting from a river. A 4-acre brush fire occurred on Lehua Street. Arson is suspected in various Hamakua brush fires. An overturned bus resulted in multiple injuries. The historic Helani Church was a total loss in a structure fire. Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 5 o Aviation: Chopper 1 flew 34 hours; Chopper 2 flew 22.8 hours. 51.1 hours were dedicated to brush fires. A rescue was performed at Black Sands. Flights were also used for training, maintenance, and a DLNR shark survey. o Aviation Q&A: Commissioner Cushnie noted zero flight hours for EMS. Deputy Chief Volpe confirmed this but stated Chopper 2 protocols (135 compliant) have not changed, and it is still dispatched to medical calls. He noted only one EMS transport occurred this year (while non-135 compliant, which required a letter to the FAA) and acknowledged they could provide better data. Regarding the bus incident, Chief Todd stated injuries were mostly minor, and he was unsure if a chopper was dispatched, but he could check. o Notable Rescues: Company 7 responded to and towed a boat in distress. • Ocean Safety: The Rescue Watercraft Operator (RWCO) training memo was sent, and the policy is being worked on for USLA approval. • Volunteers: 1-A assisted with the Ka`ala fire. 5-C (Fern Acres) is now 19-B. Ron Ebert (11-A, Na`alehu), a volunteer for 24+ years, is retiring. Other companies completed training and responded to incidents. • Fire Prevention: Participated in several health fairs and community events. Captain Goo spoke at the National Association of State Foresters 2025 Annual Meeting. • Safety Program: Work continues on COOP (postponed), NFPA ladder testing procurement, OSHA two-in/two-out policy, a hazardous/vacant building procedure (Code-H), the Boiling Pots dive training after action review, and the respiratory protection program. The Safety Specialist visited Maui's fire department. HIOSH identified a malfunctioning switch on an air compressor at Station 10. Mold testing is ongoing. A joint safety committee meeting was held with HFFA. • Chief's Engagements: Chief Todd was a guest speaker at the Hawaii State Association of Counties (HSAC) Conference on wildfire resilience and at a UH Hilo "Kuleana and Community Talk Stories" series on fire safety and disaster preparedness. (Recess was called at 10:32 a.m. and the meeting reconvened at 10:45 a.m.) Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 6 • Follow-up Discussion: o Commissioner Mattos thanked Chief Todd for the progress on the rescue boat repairs. o Commissioner Magsalin asked about staff retention. Chief Todd stated personnel loss is mostly due to retirement; it's rare for fire -side personnel to quit. o The uniform committee is convening this week to address uniform policy. o Fire communications vacancies (8 of 16) will be filled shortly. o In response to Chair Kosaki, Deputy Chief Volpe confirmed the "zero" for Hazmat training in the report was for the month only, and training is ongoing. o Further discussion was held on beach staffing and precautions during red flag warnings. o Chief Todd stated he will bring all department section heads to the next meeting. UNFINISHED BUSINESS Review and discussion regarding Fire Chief Todd's annual evaluation form, with possible action to approve the form with amendments. The commission reviewed the form. DCC Salas-Ferguson advised that language marking the form as confidential should be removed, as the Chief's performance is a public matter. Chief Todd had no objections. Chair Kosaki confirmed the form would be amended to remove the "confidential personnel report" box and related language. • A motion to request that Chief Todd complete a self -evaluation was made by Commissioner Magsalin. The motion failed for lack of a second. • Commissioner Porter made a motion to approve the Fire Chief's annual evaluation form as amended by counsel's recommendations, seconded by Commissioner Magsalin, with no discussion; the motion carried unanimously. Updates and discussion on the progress of the rescue watercraft operator (RWCO) training program. Chief Todd confirmed applications remain open until October 31 st. The program is expected to begin by December 1 st. Chair Kosaki asked that the item remain on the agenda for future updates. NEW BUSINESS Discussion regarding the previously submitted letter concerning the commission secretary position. Chair Kosaki reported that he spoke with the Mayor and Managing Director at the recent workshop and again on Monday. They stated they are actively looking for a replacement secretary to be assigned specifically to the Fire Commission. Chief Todd suggested keeping the item on the agenda and inviting the executive assistant to the next meeting. Hawaii Fire Commission Regular Session Minutes October 23, 2025 Page 7 Establish a permitted interaction group (PIG) to investigate issues related to funding, procurement methods, and the selection of an appropriate survey tool for use in the evaluation process of the Fire Chief. This item was reintroduced to comply with the Sunshine Law. • Chief Todd stated he was not comfortable committing HFD funds at the beginning of the fiscal year but would support using unspent excess funds for this purpose near the end of the fiscal year (around February -March). • The commission discussed the procurement process, including the difference between a Request for Proposal (RFP) and an Invitation for Bid. • The commission agreed to table the formation of a PIG. Chair Kosaki will gather preliminary information on funding and procurement. The item will remain on the agenda. AGENDA ITEMS FOR THE NEXT MEETING Rescue Watercraft Operator (RWCO) Training Program updates. • Commission's secretary position status. Report from the Chair regarding the Chief's evaluation survey funding/procurement. Fire Chief's Report (with department section heads present). ANNOUNCEMENTS • Next Meeting: Chair Kosaki announced the next regular meeting is scheduled for Thursday, November 20, 2025, at 9:00 a.m. at the County Building, Council Chambers, Suite 1401, 25 Aupuni St., Hilo, HI. • Meeting Format: Chair Kosaki noted the workshop also included discussions on meeting formats (in -person, hybrid, Zoom) and related challenges, which the Mayor's Office is reviewing for consistency. • Corporation Counsel: DCC Salas-Ferguson shared that while his office has had vacancies, some positions have been filled and duties redistributed. He announced that Cameron Takamura will be the Fire Commission's Deputy Corporation Counsel, effective next month. ADJOURNMENT The meeting adjourned at 12:04 p.m. SUBMITTED BY: CHARISSE CORREA, SECRETARY APPROVED BY: FIRE GRIEF'S REPORT HAWAI'I FIRE DEPARTMENT 25 AUPUNI ST., SUITE 2501 H I LO, HAWAI'I 96720 FIRE@a HAWAIICOUNTY.GOV 2025 1 OCTOBER FISCAL YEAR 25-26 TABLE OF CONTENTS Chief's Office Report...............................................................................................................................3 FiscalBranch Report................................................................................................................................ 3 GrantsReport............................................................................................................................................. 3 HumanResources Branch Report....................................................................................................... 5 Emergency Operations Division..........................................................................................................7 SpecialOperations Branch....................................................................................................................8 OceanSafety Branch............................................................................................................................... 9 Emergency Medical Services Branch...............................................................................................10 TrainingServices Branch......................................................................................................................11 VolunteerServices Section..................................................................................................................12 FirePrevention Section.........................................................................................................................12 AuxiliaryServices Section....................................................................................................................13 VehicleMaintenance Section.............................................................................................................13 Emergency Communications Branch...............................................................................................14 Snapshotsand Stories............................................................................................................................15 EMSHighlights........................................................................................................................................15 FirePrevention Highlights...................................................................................................................15 AviationHighlights................................................................................................................................16 OceanSafety Highlights.......................................................................................................................17 KaalaRoad Brush Fire...........................................................................................................................18 VolunteerTraining.................................................................................................................................18 Technical Services Highlights.............................................................................................................19 SafetyProgram ........................................................................................................................................ 20 COH Employee Recognition Program............................................................................................21 VolleyballTournament.........................................................................................................................21 18thAnnual Wahine Forum................................................................................................................22 StayConnected!...................................................................................................................................... 22 GRIEF'S OFFICE REPORT Section Report by Chiefs Office Program Budget Objectives October YTD Goal Maintain >95% current policies, procedures, and 59/0 o 59/o 0 > 95/o 0 MOU, MOA, MAA. FISCAL BRANCH REPORT Section Report by Fire A ccoun tan t IV Program Budget Objectives QTR YTD Goal Mai ntai n budget variance within ± 10% of o projections for each major cost center per QTR. Lead monthly budget meetings 1 1 12 Budget Adj Appr YTD Exp %Used Goal Total Budget $76,853,168 Unknown Unknown GRANTS REPORT Section Report by Fiscal Division Program Measures October YTD Goal Dollar value of grants applied for $0.00 $7,0601254.00 $5,000,000 Dollar value of grants received $0.00 $2.,678,274.60 $11000,000 Grants Purpose Award Sent YTD U pdate (3) Brush Trucks IFB 4700 (Delivered); Mobile Service $891,420 $891,420 Rebel Strike LLC CDBG- MIT Trailer IFB 4701 (Delivered 9/15/25); Mobile Command $50,576 $50,575 Hawaii Specialty Vehicle (bids received) Vehicles FY23 AFG Hazard Zone (IDLH) Incident. 16.28%spent as of (08/2024- Command and a Control $488.322 $79,564 6/30/25. CoHnect 08/2026) Training Program project pending. 23 VFA Bid awarded to Orchid Isle Ford for Z Brush Trucks. $278,590 $73,041 Delivery expected IFB 45Z0 County match $278,590 in January 2026 24 VFA Supplies and equipment $317,800 $200,175 Pending approval of time extension continue to arrive req uest Leleiwi Lifeguard Surveyor Jr. lifeguard tower furnished by Newport $54,785 �0 Delivery expected in Tower (Fair Share Laminates early 2026. Funds) Fair Share HFD Maintenance Shop $684r000 $0 Allotment Fund Design approved 2025 1 OCTOBER PAGE 3 Grant Name Submission Deadline Purpose Est. Request FY25 SAFER Submitted to FEMA 7/1/25 Labor Cost $4,343,148 FY25 FP&S Submitted to FEMA 7/2/25 Investigation Eqp $53,600 Rural Health Transformation 9/23/25 Community Paramedicine $2,663,506 Program Program Highlights: Grants EMS receiving an additional $1,750,000 to launch services at Makalei Fire Station. 2025 1 OCTOBER PAGE 4 HUMAN RESOURCES BRANCH REPORT Section Report by Fire Human Resources Program Specialist FY 2025/26 Calendar Rank Recruitment Exam/PAE Assessment Notes Assistant Chief 09/Z8- 10/7/Z025 N/A 11 /1 Z/ZOZS Battalion Chief TBD TBD TBD O erations Battalion Chief N/A N/A N/A No anticipated Prevention vacancies in FY 26-27 Battalion Chief Auxiliary N/A N/A N/A No anticipated Services vacancies in FY 26-27 Battalion Chief N/A N/A N/A No anticipated Communications vacancies in FY 26-27 Battalion Chief EMS N/A N/A N/A No anticipated vacancies in FY 26-27 W50 V N/A N/A N/A No anticipated vacancies in FY 26-27 Captain Operations 12/7/2025 2/10/2025 3/9-11/2026 Captain Training N/A N/A N/A No anticipated vacancies in FY 26-27 Captain Volunteer Services 02/2025 N/A 04/2025 Captain Prevention N/A N/A N/A No anticipated vacancies in FY 26-27 Captain Communications 02/2025 TBD TBD FMS III N/A N/A N/A No anticipated vacancies in FY 26-27 WSO IV N/A N/A N/A 1 employee moves into role 10/16/25 Fire Prevention N/A N/A N/A No anticipated Inspector II vacancies in FY 26-27 W50 III 05/23- 06/01/25 10/26/24 10/26/25 4 employees move into roles 11/16/25 Fire Equipment 10/12/2025 1/6/2026 2/24 O erator 26/Z026 Fire Apparatus Trainer TBD TBD TBD Fire Prevention N/A N/A N/A No anticipated Inspector I vacancies in FY 26-27 Fire Training Specialist OZ/ZOZS N/A 04/2025 FMS II 10/5/- 10/14/ZOZS N/A 11/07/2025 Fire Rescue Specialist TBD TBD TBD Hazardous Materials Tech 10/19/2025 1/13/2026 3/3/2026 *I/ersion one of an annual recruitment calendar 2025 1 OCTOBER PAGE 5 Program Measure October YTD Vacancy Rate Total 11 % 11 % Vacancy Rate Admin & Support 7 9 Vacancy Rate Fire 15 15 Vacancy Rate EMS 10 10 Vacancy Rate Communications 16 16 Vacancy Rate Ocean Safety 13 14 Program Budget Objectives October YTD Goal Efficient response to human resource aeries(144)y 100% of 55 100% <Z Days Active Avg Goal Average internal investigations completion in days 5 1 Z+* 0 < 60 days Rate Avg % Goal Maintain a vacancy rate below 7% 11 % 11 % < 36 PV Active Recruitments by HFD Position Status Report Assistant Fire Chief Application Screening (HR/Civil Service) October 15, 2025 (Internal). Battalion Chief Position Filled October 1, 2025. Fire/EMS Specialist II Application Screening (HR/Civil Service) October ZZ, 2025 (Internal). Fire Captain Position Filled October 1, 2025. Fire Equipment Operator Application Screening (HR/Civil Service) October 23, 2025. Fire /Hazardous Materials Specialist Application Screening (HR/Civil Service) October 29, 2025. Fire /EMS II Application Screening (HR/Civil Service) October 16, ZOZS. Fire Fighter Recruit Job Posted (External) October 26, 2025. Water Safety Officer IV Position Filled October 16, 2025. Water Safety Officer III Offers Extended October 10, 2025. Water Safety Officer Is Offers Extended October 28, 2025. Account Clerks Department Interviews October 29 and October 30, 2025. Clerk Ills Position Filled October 16, 2025. Lead Fire Equipment Mechanic Application Screening (HR/Civil Service) October 1, 2025 Professional Trainee —Grants Recruitment Delayed October 31, 2025. Fire Communications Officer I Offers Accepted/Start Date Set October 16, 2025. Several investigations are ,being carried out outside of the HR Branch, which is why exact data is not available. 2025 1 OCTOBER PAGE 6 EMERGENCY OPERATIONS DIVISION Section Report by.- Assistant Chief of Operations Budget Category Adj Appropriation YTD Expenditures o /o Used Goal Fire S&W $34.,967,374 $19,047,583 54% 38% 62012 OC E $2,0921005 No Data No Data 33% (62106) Equipment $1,900,177 No Data No Data 33% Fire - Hel i S&W $644,386 $65,403 20% 38% 62112 + 62742 OC E $862,907 No data No data 33% 62116+62746 Equipment $20,000 No data No data 33% Program Budget Objectives October YTD Goal 95% of all assigned training completed 36.36% 78.16% > 95% Daily Vehicle Checks 90% (OPS) 45.34% 48.30% >90% Average turn out time (total) 02:06 02:09 <01:20 99% Report completion within 10 days 97.02% 97.96% >99% Total Calls for Calendar Year 2025 October YTD % Fire 94 646 3.6% EMS 1,841 12,597 70.18% Other 672 4,707 26.22% Totals 2,607 17,950 100% Year 2020 2021 2022 2023 2024 2025 (est.) Total Calls 25,015 27,398 29,594 30,738 31,143 30,841 Program Measures October % < 80 secs YTD % < 80 secs Avg. Turn out time (Fire) 02:10 26.37% 02:25 16.55% Avg. Turn out time (EMS) 02:04 19.22% 02:05 18.97% Program Measures October % < 9 mins YTD % < 9 mins Avg. Response Time (Fire) 10:50 47.31 % 11:28 48.3% Avg. Response Time (EMS) 09:12 59.07% 9:11 59.15% Call Type October YTD Wildland calls (140,141, 142, 143) 36 261 Acres burned 2 394 Structure Fires (110 & 111) 8 67 Property and Contents - Loss $1,004,000 $51405.325 Property and Contents - Save $0 $5,188,225 Other fires (all other 100 series) 50 631 Property and Contents - Loss $20,045 $11049.395 Property and Contents - Save $1,980,000 $35,682.300 2025 1 OCTO B E R PAGE 7 SPECIAL OPERATIONS BRANCH Section Report by Battalion Chief of Special Operations Budget g Category g y A i A Appropriation YTD Expenditures % Used Goal 6223* OCE $161,625 No data No data 38% Equipment $192,920 No data No data 33% *Sub -,budget within auxiliaryservice ,budaet Program Budget Objectives October YTD Goal Aircraft Operational U pti me > 90% 94% 95% > 90% Review & update SOP/SOG within cycle 0 0 > 100% Arrange annual HazTech Course 0 1 per Y Maintain minimum proficiency training hours Rescue 288 11072 31000 Maintain minimum proficiency training hours Hazmat 0 296 600 Maintain minimum proficiency training hours Air Ops 5.8 15 30 Program Highlights: Special Operations Branch • HAZMAT 21 responded to commercial occupancy per report of suspicious package. Found potential illegal substance, scene handed off to HPD. • HAZMAT 4 responded to commercial occupancy per report of chemical smell. Co 4 investigated and took gas meter readings from various locations within the occupancy, negative findings. Employees reported smell had resolved and denied need for EMS. • Rescue 7 conducted bail out training with CO2. 7 Rescue personnel performed bail out drills, while Z pilots conducted training under guidance of Instructor pilot. • Co 2 responded to Whittington Park for swimmer in distress. Victim extricated from rocks to shoreline via C1. • Co 2 responded to Kalopa for report of patient who fell from cliff. Patient extricated via C2 long line. 2025 1 OCTOBER PAGE 8 OCEAN SAFETY BRANCH Section Report by Water Safety Officer V Budget Category Adj Appropriation YTD Expenditures ° /° Used Goal Ocean Safety S&W $3,9031244 $1,916,424 49% 38% 6228 OC E No data No data No data 3 3% Equipment No data No data No data 33% Program Measures (Metrics) October YTD/# of people Number of Beach Visitors 295,543 21695,343 Number of Preventative Actions 280 21729 Number of Minor Medical Aids 215 21017 Number of Major Medical Aids (Transports) 5 63 Number of Rescues 55 552 Program Budget Objectives Current Goal Certified Rescue Water Craft Operators >9 3 9 Provide 80% staffed tower hours to daylight 75% 80% Maintain Updated Policies and Procedures (10) No Data 100% Program Highlights: Ocean Safety Branch Rescue Watercraft program Update: o The HFD's Rescue Watercraft Operator (RWCO) Training Program Solicitation Process has been completed, with a total of 18 WSO Candidates who have submitted their interest. The RWCO Written Assessment will be held tentatively on November 215t On 10/25/2025, the application for the HFD RWC Program Policy has been passed and accepted by the United States Lifesaving Association. 2025 1 OCTOBER PAGE 9 EMERGENCY MEDICAL SERVICES BRANCH Section Report by Battalion Chief of EMS Budget Category Adj Appropriation YTD Expenditures o /o Used Goal EMS S&W $15,2711376 $6,548,841 42.88% 38% 6227 OCE N/A N/A N/A 33% Equipment $2,2591662 $2,259,732 100 % 33% Program Measures October YTD Rosc Rate 10.5% 8.1 % Call Volume ALS Transport 11886 19649 Call Volume BLS Transport 86 4160 Program Budget Objectives October YTD Goal Less than 10% paramedic Vacancy rate 8% (4) 8% (4) < 6 vac Quality review of 95% of Critical Calls 0% 10% 100% Maintain a fleet of >8 Spare medics 10 10 >8 Spare Program Highlights: EMS Branch • We're proud to announce the upcoming addition of Medic 21 at Makalei Fire Station. This new resource will enhance response times and strengthen our commitment to patient care. Several meetings were held with associated company officers to discuss the rollout, covering key topics such as district boundary adjustments, the establishment of second -in medic coverage areas, and updates on the current status of Medic 21. • All EMT-P and EMT -A licensed personnel have completed their Advanced Cardiovascular Life Support (ACES) and Pediatric Advanced Life Support (PALS) recertifications. • On Saturday, October 11t', EMS Branch personnel provided medical standby support at the 2025 Ironman Triathlon in Kailua-Kona. The "Band and Scan" triage system from Pulsara was integrated to streamline communication and patient hand-offs from the event medical tent to EMS. • The American Heart Association 2025 Guidelines have now been officially released. Training materials are currently being gathered and reviewed ahead of rolling out the new guidelines to all personnel. Full compliance with the new guidelines is expected by the end of February 2026. • EMS Shopify Store —Supply Orders Data for the Month of October: • 63 orders, approximately $35K in gross order sales 2025 1 OCTOBER PAGE 10 TRAINING SERVICES BRANCH Section Report by Battalion Chief of Training Budget Category Adj Appropriation YTD Expenditures ° /° Used Goal Fire Training S&W $930,881 $434,802 37.5% 38% 6224 OCE $236,060 No Data No Data 33% Equipment $2,500 No Data No Data 33% Program Budget Objectives FF 1 & 2 Wildland Driver Training Ensure all recruits graduate with minimum certifications n progress I p og ess Spring 2 2 Sp g 0 6 Spring 2 2 Sp g 0 6 Program Budget Objectives October YTD Goal Professional Development 46 personnel 68 personnel 50 personnel Incident Command Training Spring 2026 No Data 100% compliance Structural Firefighting Training 30 personnel 45 personnel 75 personnel Wildland Firefighting Training 3 personnel 3 personnel pending funding Program Highlights: Training Branch • The 54t" Firefighter Recruit Class completed training on vehicle extrication, rope rescue, engine company operations, truck company operations, and HAZMAT Awareness/Operations training this month. • BC Springer and Captain Roback were assisted by PTA Fire Lt. Zach Barros to develop sand -table training exercises as part of the Mastering Fireground Command: Calm the Chaos program implementation. These exercises allow incident commanders and captains the ability to simulate command and control for wildland firefighting operations. Training is developing standard operating guidelines to pilot during program delivery in early 2026. • The Engine Company Operations cadre delivered the Engine Operations program to Companies 9, 14, and 16 at Pohakuloa. Approximately 30 personnel were trained in fire dynamics, water application, hydraulic ventilation, and hose deployments. 2025 1 OCTOBER PAGE 11 VOLUNTEER SERVICES SECTION Section Report by.- Senior volunteer Training Captain Budget Category Adj Appropriation YTD Expenditures o �� Used Goal Fire S&W $248,464 $69,845 28% 38% Volunteer 6225 OCE $90,000 $90,000 100% 100% Equipment 0 0 0% 33% Program Measures October Total Total Volunteers 0 108 Program Budget Objectives October YTD Goal Apply to two or more grants per year 0 1 > 2 Manage, and Expend Grants Completely 0% 90% 100% Compliance of Online Training of Volunteers 0% 45% 75% Maintain 1 spare qualified driver per volunteer station 0 32 51 FIRE PREVENTION SECTION Section Report by.- Battalion Chief of Fire Prevention Budget Category Adj Appropriation YTD Expenditures % Used Goal Fire Prevention S&W $1,148,168 $582,801 51 % 38% 6222 OCE N/A N/A N/A 33% Program Measures October YTD Last Year Comp Inspections - Occupancy 58 118 N/A* Public Education Events 8 39 N/A* Plans Reviewed 41 448 N/A* Fire Investigations 2 5 N/A* Complaints Investigated 4 26 N/A* Average Plan Review Time in Days 10.5 10.5 N/A* Program Budget Objectives October YTD Goal Average plans reviewed < 14 days 9.9 days 10.5 days <14 Days Public Education min 2 a month 6 31 24 Maintain CFIT Designation for 2 personnel min 1 1 2 Fire Inspection of High Hazard >6 per month 6 15 72 /year EPR property list input Qa 60 updates a month 36 159 720 / year *YTD totals were not available as a new EPR system changeover occurred 2025 1 OCTOBER PAGE 12 AUXILIARY SERVICES SECTION Section Report by Battalion Chief of Auxiliary Services Budget Category Adj Appropriation YTD Expenditures ° /° Used Goal Auxiliary S&W $446,102 $199,061 44.62% 38% 6223 OC E No data No data No data 3 3% (Obligater,..,h Equipment No data $809,020 No data 33% Program Measures October YTD Monthly Total Order 130 503 Gross Product Sent to Dept $68,702 $87,891 Number of variants available in warehouse 453 N/A Variants Items in stock 385 N/A Program Budget Objectives October YTD Goal Expenditure of OCE budget to 99% by end of fiscal No data No data No data Encumbrance of Equip budget to 90% by end of No data No data No data second quarter In stock percent > 90% for all warehouse variants 85% No data > 90% Average fulfillment within 10 working days or less* Average No data < 10 days 4.8 days *(date ordered to fulfillment + 3.5days for delivery) The Fire Warehouse and Auxiliary Services team continue to make steady improvements in the backlog of Shopify orders. We appreciate everyone's patience as we make our way through the backlog of requests. A reminder that all HFD Operations personnel should have a Shopify Account to order PPE - and that link can be found on our SharePoint page. An updated repair and maintenance request form is also available from the department's SharePoint page. 2025 1 OCTOBER PAGE 13 VEHICLE MAINTENANCE SECTION Section Report by.- Chief Mechanic Budget Category Adj Appropriation YTD Expenditures ° Used /° Goal Auxiliary S&W $4511205.00 $209,862.13 20.76% 38% 6223 OCE $383,792 No Data No Data 33% Equipment $25,000 No Data No Data 33% *sub -,budget within auxiliaryservice ,budget Program Measures October YTD LY YTD Number of Repairs 303 1130 740 Service Calls 28 148 116 Contracted Work or Tows 13 70 69 DOT inspections 0 134 134 Program Budget Objectives October YTD Goal Log 100% of vehicle work orders into EPR Fireworks No Data No Data 100% EMERGENCY COMMUNICATIONS BRANCH Section Report by Battalion Chief of Communications Budget Category Adj Appropriation YTD Expenditures ° /° Used Goal ECC S&W $1,853,786 $384,798 21 % 38% 6237x OCE $69,294 No Data No Data 33% Equipment $0 $0 N/A N/A e-911 Grant OCE $306,883 $41,592 14% 33% 62670 Equipment $2,800 $0 0 33% Program Measures Admin (nonemergency) Total # of 911 calls Avg duration % answered # of calls # of calls < 10 sec 21546 1 179 87% 21358 41904 Program Budget Objectives October YTD GOAL EMD Protocol Compliance 70%* or greater 40% 42% >70% 90% of 911 calls answered in < 10 seconds 87% 87% 90% Average time to process 911 call < 180 179s 185s < 180 sec Time from Call to Dispatch < 60 seconds @a 90% 151 s 137s < 60 sec *Compliance goal to increase S o per year 2025 1 OCTO B E R PAG E 14 SNAPSHOTS AND STORIES EMS HIGHLIGHTS On Saturday, October 11 th, EMS Branch personnel provided medical standby support at the 2025 Ironman Triathlon in Kailua-Kona. The "Band and Scan" triage system from Pulsara was integrated to streamline communication and patient hand-offs from the event medical tent to EMS. Hands -Only CPR Training: EMS Branch personnel partnered with Common Sense CPR to assist with training at Kealakehe High School. EMS Branch personnel conducted a training for staff at Hawaii Community College with approximately 30 participants. FIRE PREVENTION HIGHLIGHTS 2025 1 OCTOBER Fire Investigations: 10/2: District Z, Inc# 250023300, Commercial Fire @ Storage Facility PAGE 15 10/22: District 1, Inc# 250024989, Commercial Fire @ Wild Ginger Inn UAS Program: Dist.17 (09/05/2025-Present) Inc#250021074: (Still Ongoing, Multiple Additional Mapping trips) HFD's Matrice 30T was utilized fora 360 aerial view of the brushfire area. Infrared scans and searches were conducted around the perimeter of the findings. Incident maps and live footage were shared with the EOC. The Drone team was deployed multiple times throughout the month, as the incident went from a short to long duration incident. Fire Prevention Program Objectives • Fire Plan Review Efficiency o Complete all fire assigned plan and fire protection system reviews in the EPIC system within 14 calendar days of submittal to ensure timely project approvals and support community development. • Commercial / High Hazards Inspections o Conduct an average of 60 commercial fire and life safety inspections per month. This metric will be to target requirements in HRS 132 (with at least 10% being conducted at high hazard occupancies), ensuring code compliance and reducing fire risk in commercial occupancies. • Public Education Outreach o Deliver a minimum of two public fire and life safety education events per month, targeting diverse audiences to promote fire prevention awareness and community resilience. AVIATION HIGHLIGHTS Chopper 1 — 21.6 flight hours Chopper 2 — 18.9 flight hours Total Combined — 40.5 EMS — Flew a 3 week old infant to Hilo Hospital after a head on collision on Saddle Road Fire — 26.3 flight hours were dedicated to fighting a brush fire on Mauna Kea. Rescue — 5.3 hours involving the following rescues: • Whittington Swimmer couldn't get out of the water and was stranded on a rock • Pololu Valley hiker evacuated from the valley due to age and inability to hike up • Pololu Valley cliff side rescue after victim fell of the side Training — 5.8 flight hours were dedicated to: • Preparing and executing rescue training with Station 7 rescue personnel at Old Airport in Kona. • Pilot night currency flights. The remaining time was dedicated to: • 1 Maintenance flight to Hilo for Chopper 2 • DLN R shark survey 2025 1 OCTOBER PAGE 16 OCEAN SAFETY HIGHLIGHTS Heat map of Major First Aids, Minor First Aids and Rescues for month of October; Watchtower Program (left) Hawaii Fire Department, Ocean Safety Division, WSO IV Kert-Pono Kodani officially promotes 10/16/2025. (right) WSO Inducted to the Hawaii Swimming, Hall of Fame WSO Daniel Coakley was inducted into the .NY Hawaii Swimming Hall of Fame on October u,,w 17. Congratulations! // or WSO Coakley gives Hawaii�� Swimming DANIEL LANE KAILIMM, C OAKLE11 S ir'rTrI11Ig l anad 4 u o.MSky I b wr an urc UtCtIubtir 11, III 40u ,Iuid gun!, i( Ill Kalwla, Vlavi'aWi II'u,wiGaA °� t,Y eg rDrM w, ,fn, Jiu"rg a 11m° aajr v, c IIwY,U"re V df Vn, IUif) vJ, c e 7V C1P"D? CMS mltl,on r uI S,v VuuY�rii , Ju[r 6111 ", s'hvI o �i!s e, ut C r it Vu au,rl mtk moll %a ,R p awy mm d1,'i 6 i CV7G ° iJ 18, , Dr4 h Id,jiu ilia du, G`d9VN`/`, (M ib f&5 v. V 0 PT'llut t I' Vu,`i(I niiI rs �V v,, t rU or p, r tc,V1, muJ,r D n r rud bk c M I tp'�i)ur, I,,$n o-irr i„ mu m fik sill a r lv� d,jd rIll l e wanawkvig a p iIn vil Ijai rumsrm s, Crwrlrlre rPit' 11In� Desr w r �acrI6 V, rf VrYgh'P,fo hl V :ntl sAM Hall of Fame Induction Speech at the dinner ceremony at the Japanese Cultural Center of Hawai'i in Honolulu, honoring 13 people. Bio from: 2025 1 OCTOBER PAGE 17 Lifesaving Assoc0111' Aiation Bo' I—ard of Directors Meeting WSO V Bradley Young far right attends the ry.I'InLrup'ak�l�%'& 'troy r VdVIaJYma19 U�NimNa'i � YwwPmd4 laFLAp I�idm�pvurlioarg iq „. 4.iuiw�%wYard i , d �xn1�YA�•w�vwgp � � dd�tl4mauN'eProre;�y V ,H ayro u1i^CY•lfmrN vAf arr i °,�4 �� United States Lifesaving Association Board of Directors Meeting. Making history; the first time that Hawaii has 4 Ocean SafetyChiefs one from n y f4 each county, to have e a total o votes as J delegates at the USLA Boar o Directors Far left; Chief Edlao from Maui County. meeting. y Znd from left; Chief Vierra from Kauai County. Center; Former Ocean Safety Chief and EMS : a YM A4iR'YP9.NWSYINIG. ., 131 Director Ralph Goto. Znd from right; Chief Lager — ` Honolulu City & County. KAALA ROAD BRUSH FIRE Crews continue to fight the Ka'ala Road brushfire which began in September. VOLUNTEER TRAINING 1-A (Pepe'ekeo) Participated in a Trunk or Treat event in the community on October 25 with over 100 children attending. Distributed magnets, bookmarks, stickers, tattoos, and fire information books. Responded to seven alarms. 5-D (Fern Acres) New VFF recruitment interest. 7-B (Kalaoa) Conducted driver training, pump operations, and vehicle maintenance. Responded to two calls. 8-A (Pa'auilo) HFD 574 was recently multiple incidents including brush fires and smoke trainings and facility maintenance and cleaning. designated to BT 8A. Responded to investigations. Conducted multiple 9-B (Kanehoa) Assisted on two fires (O'okala and Old Mamalahoa Highway), held two hose trainings, and opened the station for homeowners to hold their annual meeting. 10-D ('Ainaloa) New VFF recruitment interest. 11-A (Ni'glehu) Captain Ron Ebert officially retired after 24+ years of service. 11-C (Discovery Harbour) Interested individuals observed company training. 2025 1 OCTOBER PAGE 18 16-B (Pu'uanahullu) Completed 56 man-hours of training on exterior structure fires and a forestry line wet drill. Drove medical vans for the Ironman Triathlon and hosted the quarterly volunteer captains' meeting at Station 16B. Conducted station maintenance and pre -checks. 19-A (Volcano) Conducted trainings and responded to a brush fire incident. Performed facility maintenance and cleaning. 19-B (Fern Forest/Eden Roc) Officially transitioned from 5C as of October 1. Pack radios have been converted accordingly. New BT 19B is operational, already involved in training, and has responded to incidents. October 8: BT 19B and X19B responded to a vehicle fire with two personnel, were initially denied entry by property owners, gained access once HPD and HFD arrived, and mitigated the incident. October 13: BT 19B responded to a brush fire. 20-A (HOVE) Responded to multiple calls including one smell of smoke, one structure fire, two brush fires, one uncontrolled burn, and one smoke visible. TECHNICAL SERVICES HIGHLIGHTS NERIS Transition • Hawaii Fire Department became the first department in the State of Hawaii to transition from NFIRS to NERIS on October 15t. While there were a few issues with BC profile access and BC Quality Check validation rules which were resolved the transition went well. • NERIS resources are available on the HFD SharePoint site technical services division. Windows 10 end of life • Windows 10 end of life was October 14tn • Microsoft will no longer release security updates for Windows 10. • If the computer you use (including MDTs) has not been upgraded to Windows 11, please contact technical services. Email Migration from hosted exchange to outlook.com • In late October DIT migrated all HFD emails from hosted exchange to Outlook.com. • Mailboxes are now 20GB size with an online archive of 100GB. • Shared mailboxes got changes to groups. • Native email applications on mobile devices no longer work, Outlook App (available in the app store for smart phones) is now required. MioVision pilot project on E01 • At the end of October Banyan Networks installed additional inputs to the Cradlepoint installed in Engine 01 so the Cradlepoint can receive additional data regarding if parking brake is engaged, light bar is on and turn signals are on for the vehicle. These inputs along with GPS location are being sent to MioVision's cloud -based servers. This will be used to trigger traffic signal preemption on pilot 2025 1 OCTOBER PAGE 19 traffic signals. The goal is to see if switching to GPS based traffic signal preemption is a feasible replacement for the current IR system. M10 Starlink pilot • M10 was out of service at mechanic shop for part of October. • When in service, 4% of the time Cradlepoint is online (not necessarily on a call) Starlink connection is being used. Working with State DOH on fine tuning configuration. Inventory and Item Checks in Fireworks • Quarterly inventory and item checks are active in Fireworks. • iPads have been distributed to stations for inventory and item check use. • Project to get COH Wi-Fi at every station in the works. SAFETY PROGRAM COOP Two-phase exercise originally scheduled for October 7, 2025, postponed due to multiple conflicts; new date/time TBD. Procurement of NFPA Ground Ladder Testing Equipment/Supplies • B-ZOZ approved by Purchasing; awaiting PO; ETA for arrival mid -December with anticipated roll -out in March 2026 (subject to change). • V8 form sent to vendor; awaiting return with original signature. Draft OSHA Two-In/Two-Out Policy • Reviewed by Support Services and Operations respective Chiefs; updated version with feedback/comments to be reviewed by the Safety Committee for final recommendations to F1/F2. Coordination with Training &National Fallen Firefighters Foundation • Hosting "Taking Care of Our Own" (LODD) training in the 1st quarter of 2026; confirmed for Thursday, March 5th, and Friday, March 6th. • High -probability NFFF will also host an info -session on the Federal Public Safety Officer Benefit tentatively slated for the afternoon on Wednesday, March 4th; details and registration info forthcoming. Severe Event Response Team Training • Draft procedure developed and sent to the Safety Committee for review. Respiratory Protection Program • Awaiting rollout of MS 365 by IT to reconcile fit testing and flow -testing data from various (non -networked) computers. • Received response from PSI (Oahu) to replace Kunkle valves on electric Mako unit ($2,600); awaiting approval from Fiscal (may need bid); updated quote from PSI awaited to submit REV-1; REV-1 pending approval. • HIOSH Boiler &Elevator Inspector identified an intermittently malfunctioning on/off switch on the Bauer TCOM breathing air compressor at Station 10 (Pahoa); Notice of Violation issued with deadline for correction on 11/30/25; awaiting response from PSI to determine warranty status; intent to have PSI correct both issues (Kunkle valves and on/off switch) on the same trip. • Failed air quality tests (10/15): Both Mako units at Waiakea out of service until further notice due to high moisture content (no particles or contaminants); 2025 1 OCTOBER PAGE 20 investigation and corrective steps taken. Return to service pending follow-up test results. • All affected SCBA bottles multi -purged and returned to service; post -correction tests confirmed no ongoing issues related to moisture. • Some new SCUBA bottles procured for immediate use; vendor will visually inspect the remainder; Chief Lindsey coordinating. • Pahala's TCOM light at Station 1 and Pahoa's TCOM in service; Makalei's TCOM pending follow-up results from an inadequate sample. • In the process of obtaining a different type of test for evaluation (more expensive but simpler and less susceptible to collection issues). Safety Concerns and Inspections • Mold testing at Stations #4 & #5: DPW initially declined testing; amended work orders submitted. • HFD met with DPW regarding environmental (primarily mold) testing requested for Stations #4 and #5; updated R&M work orders submitted for ongoing moisture issues. • HFD in the process of seeking professional services for environmental testing (inclusive of lead, etc.) to manage internally; SOQs and a list of vendors obtained from the Parks and Recreation Incident/Accident Reports • Two new Incident/Accident, and three Toxic Exposure reports received during October. Joint Safety Committee • Meeting scheduled for October 15th cancelled due to lack of a quorum; next meeting scheduled for November 19th. COH EMPLOYEE RECOGNITION PROGRAM The County of Hawai'i held its 57th annual Employee Recognition awards ceremony on Oct. 2 at Aunty Sally Kaleohano's LG`au Hale in Hilo. Twenty-three exemplary employees were nominated for the categories of Manager, Supervisor, and Employee of the Year. Employee of the Year Nominee: Ericksen Kohatsu, Fire/EMS Specialist II VOLLEYBALL TOURNAMENT 2025 1 OCTOBER County, Federal, and State Fire Department personnel from across the island came together on October 25 for the annual Fire Volleyball Tournament held at Waimea District Park. Teams showed great energy and sportsmanship throughout the day, with close matches keeping spectators on their feet. In addition to showcasing athletic skills, the tournament strengthened the bonds that help firefighters work together effectively in the field. PAGE 21 18TH ANNUAL WAHINE FORUM The Wahine Forum, the state's largest leadership and career development conference for women, was held in Honolulu on October 24. Battalion Chief Melanie Keolanui was one of the speakers of the Women Who Save Lives breakout session where she spoke about the valuable lessons she learned while working a dangerous job, the unique challenges she faces firefighting, and how she manages the immense stress that comes with working under such high stakes. FALL HFD CAMPING TRIP STAY CONNECTED! i� I -------------------- The Hawaii Fire Department enjoyed a return to beautiful Ke`ei in October to relax, unwind, and reconnect outside of work. Mahalo to everyone who joined and helped make the weekend memorable. For those interested in future trips, please look out for upcoming announcements. See what we're up to on social media! Follow the Hawaii Fire Department for the latest updates, photos, and behind -the -scenes looks at our work in the community. Check out our recent posts! 2025 1 OCTOBER PAGE 22 Kimo Alameda, Ph,.D. Mayor COUNTY OF HAWAN 0 10 Police Commissi i on ALIP1111i Center 10 1 Patiahi Street, I , Suite, 9. Hilo, fiawai'i 96720 Phone-, (808,) 932-2950 f`fav ('808) 932,-2,949 M Hawai"i County e Comm�ission 101 P�auah�i S�t.,, SuJtei 9 1 H HI 96720 MA 1 9 so, I MEEMM ME= pill Rick Robiiison. Chair .John Bertsch. Vice Chair eddy.Botelho. Meti,iber Arthur 11 tic Member L]oyd F,)'inquez., Mernber Efleet 'i Lacerte. Meniber L,icob Tziva,res, Mcniber Bernadette I-Jrbaii-Smith, Mcniber (Dreg Yamada, Mere car As this secretary is the sole staff member assigned to our commission with, no backup support availabilei, this change is necessary to ensure that" crit"Icial functions are managed effectively. We appreciate your understanding of thili�s necessary transition. Sincerely, I, Rick Robinson Chairf Hawaii"i County Pollice Commission Fire Commission Correspondence No. 25-03 H(fifICII 1, (70Us (,'III 1" ial ()I, orhinity,, Pt'ov4det' ,ind Etnp1Qve,r