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HomeMy WebLinkAboutAAC Meeting Board Packet - February 25, 2026 1 ARBORIST ADVISORY COMMITTEE c/o Office of the Mayor, 25 Aupuni Street, Suite 2603 Members: Jill Wagner (Chair), Michelle Hanano (Vice Chair), George Applegate, . NOTICE OF PUBLIC MEETING NOTICE IS HEREBY GIVEN of the following matters to be considered by the Arborist Advisory Committee of Chapters 91 and 92, Hawai`i Revised Statutes (HRS), and Hawaii County Code, Sections 14-58 (in conjunction with HRS, Section 58-2). This meeting will be held in person at the location listed in this noticeand by Interactive Conference Technology (ICT) through Zoom. DATE: Wednesday, February 25, 2026 TIME: 2:00 p.m. PLACE: Remote Meeting via Interactive Conference Technology Puna Conference Room County Building, First Floor 25 Aupuni Street, Suite 1501 Hilo, Hawaii 96720 ZOOM LINK: https://www.zoomgov.com/j/1619433212 Webinar ID: 161 943 3212 INTERACTIVE CONFERENCE TECHNOLOGY (ICT): A meeting held by ICT shall be automatically recessed for up to 30 minutes to restore communication when audiovisual communication cannot be maintained with all members participating in the meeting or with the in-person location identified in this notice. The meeting may reconvene when either audiovisual communication is restored, or audio-only communication is established after an unsuccessful attempt to restore audiovisual communication. If it is not possible to reconvene the meeting as provided in this subsection within 30 minutes after an interruption to communication, the meeting will be automatically terminated. PUBLIC TESTIMONY: The public may provide oral testimony at the meeting by joining Zoom or attending in-person at the physical location listed above. Although not required, to register in advance for oral testimony please contact staff at micah.alameda@hawaiicounty.gov or (808) 961-8211. Pursuant to Section 92-3, HRS, interested persons who want to provide oral testimony may do so either at the time the committee takes public statements on the agenda, or at the time the specific agenda item is called. Public testimony may be limited to three (3) minutes in length per agenda item. Before your statement, you are expected to state which agenda item you are testifying on. When submitting written testimony, please specify for which agenda item you are submitting testimony for. All written and oral testimony will be a part of the public record. 1.CALL TO ORDER Committee members attending the meeting from private locations shall advise if any person is with them (except for the names of minors). 2 2.STATEMENTS FROM THE PUBLIC Interested people who want to provide oral testimony on any agenda item may do so now, or at the time the specific agenda item is called. Public testimony may be limited to three minutes in length per agenda item. 3.APPROVAL OF MINUTES a.January 15, 2026, Meeting Minutes 4.BUSINESS a.Review exceptional tree applications The Committee will evaluate and make determinations on the following exceptional tree applications: 1)TMK 5-9-11:34, Bernard and Valerie Sadoulet (Applicant and Owner), Neltuma Pallida or Common Kiawe Tree This item is carried over from the previous meeting. 2)TMK 2-4-001:167, Robert Talbert (Applicant), Tahina Spectabilis or Tahina Landowner Botanical Garden. This item is carried over from the previous meeting. 3)TMK 5-2-009:053, Susan Naomi Cox (Applicant and Owner), Mango Tree, This item is carried over from the previous meeting. 4)TMK 3-7-4-008-057-0000, Jill Wagner (Applicant and Owner), Wili Wili Tree, -Kona. This item is carried over from the previous meeting. b.Review Tree Maintenance Request by the Department of Parks and Recreationat Sports Complex The Department of Parks and Recreation will conduct tree maintenance and safety the Arborist Advisory Committee on whether any exceptional trees are present in their planned tr c.Review Designated Exceptional Tree List in Article 10, Section 14-65, of the County Code. The Arborist Advisory Committee will discuss a cadence and schedule for reviewing and updating the designated exceptional tree list, located in Article 10, Section 14-65 of . 5.ANNOUNCEMENTS Next Meeting: March 25, 2026, at 2:00 p.m. Puna Conference Room 25 Aupuni Street, #1501 Hilo, HI 96720 Zoom Webinar: https://www.zoomgov.com/j/1616186264 6.ADJOURNMENT Notice to Lobbyists: five days of becoming a lobbyist (Article 15, Section 2- 2 3 in any month or $275 in any six-month period for the purpose of attempting to influence legislative or administrative action by communicating or urging others to communicate with - expenditure report documents are available at the Office of the County Clerk, 25 Aupuni St., Room 1402, Hilo. Board Packet: Pursuant to HRS § 92-7.5, the board packet provided to members of this Commission for this meeting is available for public inspection three full business days before the meeting date, during regular business hours at the Office of the Mayor, 25 Aupuni St., Suite 2603, Hilo, HI 96720. NOTE: The in-person location for this meeting is accessible to people with disabilities. If you require an accommodation or auxiliary aid/service or other accommodation due to a disability, contact Micah Alameda at micah.alameda@hawaiicounty.gov or (808) 961-8211 as soon as possible. Requests made as early as possible will allow adequate time to fulfill your request. Upon request, this Agenda is available in alternate formats such as large print, Braille, or electronic copy. 3 4 ARBORIST ADVISORY COMMITTEE REGULAR MEETING MINUTES THURSDAY, JANUARY 15, 2026, 2:00PM HAWAI‘I COUNTY BUILDING, PUEO CONFERENCE ROOM 25 AUPUNI STREET, SUITE 2601, HILO, HAWAI‘I CALL TO ORDER Chair Jill Wagner called the meeting to order at 3:00 p.m. ATTENDANCE Present:George Applegate, Member Joel Rathje, Member (Planning Director’s Designee) (Via Zoom) Jill Kubojiri, Member Jill M. Wagner, Chair (Via Zoom) Michelle “Mitchie” Hanano, Vice Chair (Via Zoom) Ty Medeiros, Member Also present: Micah Alameda, Office of the Mayor Jean Campbell, Deputy Corporation Counsel Joan Gossett, The Outdoor Circle Winston Welch, The Outdoor Circle (Via Zoom) Myles Ritchie, City & County of Honolulu Arborist Advisory Committee (Via Zoom) STATEMENTS FROM THE PUBLIC a. Public testimony was taken from Joan Gossett, President of the East Hawaii Outdoor Circle, who requested clarification on Section 14-59 (C) and its relationship to exceptional trees. Jean Campbell, Deputy Corporation Counsel, noted that public testimony was not a time for dialogue and that legal advice could not be given in that setting. b. Winston Welch of The Outdoor Circle testified on the need for more robust tree care in Hawaii County and urged the Commission to take an active role in policy recommendations. He also encouraged collaboration among Arborist Advisory Committees statewide. APPROVAL OF MINUTES a. Approval of the regular meeting minutes of December 11, 2025. Chair Wagner called for public testimony. There being no public testimony, the meeting continued as follows. Action: Chair Wagner called for a motion to approve. A motion was made by Member Ty Medeiros to approve the regular meeting minutes of December 11, 2025, which was seconded by Member Joel Rathje. The motion was carried by a vote of 6:0. 5 DISCUSSION OF EXCEPTIONAL TREE CRITERIA AND FAMILIARIZATION OF EXCEPTIONAL TREE APPLICATION a. Chair Wagner led a review of the Exceptional Tree nomination application and criteria. She explained the process, including the need for detailed species information, tree measurements (height, trunk diameter, canopy size), and consideration of whether the tree is native, non-native, or invasive. The committee discussed the importance of including the landowner’s signature on the application and clarified that the nominator does not need to be the landowner, but landowner consent is required. Legal and practical implications of exceptional tree designation were discussed, including potential conflicts with homeowners’ associations’ covenants, conditions, and restrictions, and ongoing maintenance responsibilities. BUSINESS a. Review exceptional tree applications 1) TMK 5-9-11:34 - A Kiawe tree in Kohala with concerns about its invasive status and conflict with neighborhood CC&Rs. Committee members will defer action to the next meeting. 2) TMK 2-4-001:167 - the Botanical Garden, notable for its rarity and non-invasive status. Additional information is requested 3) TMK 5-2-009:053 - A large mango tree in Kapaau, with discussion about historic, aesthetic, and cultural value. 4) TMK 3-7-4-008-057-0000 - Chair Wagner’s nomination of four endemic wili wili (willy- grove rather than as individuals and discussed the importance of seed collection for restoration efforts. b. The Commission agreed to update and review the current list of exceptional trees and to establish a cadence for checking the health and status of listed trees. The possibility of site visits by two members at a time was discussed, with a reminder from counsel to avoid any decision-making outside of public meetings in accordance with the Sunshine Law. ANNOUNCEMENTS Next two meetings will take place on: February 12, 2026, at 2:00 p.m. Pueo Conference Room 25 Aupuni Street, #2601 Hilo, HI 96720 March 25, 2026, at 2:00 p.m. Pueo Conference Room 25 Aupuni Street, #2601 Hilo, HI 96720 6 ADJOURNMENT Chair Jill Wagner adjourned the meeting at 3:12 p.m. 7 8 Y Gps!tj{f Y Y Y Y YIjhi!Sjtl y Y 9 86.91!gu Tff!buubdife!fyqmbobujpo 64!gu 6:Ç!ejbnfufs!bu!65Ç!gspn!uif!hspvoe!!)5!gu!22#* ejbnfufs!pg!65Ç!cfgpsf!uif!usvol!gpslt!joup!uxp!mjnct- 10 11 Uijt!jt!cfbvujgvm!tqfdjnfo!pg!b!usff!fncmfnbujd!pg!uif!Lpibmb!sfhjpo/!Ju!jt!dmfbsmz!b! opubcmf!usff!bu!bspvoe!64!gffu!ubmm-!6:Ç!ejbnfufs!bu!65Ç!gspn!uif!hspvoe!)ejbnfufs!pg!65Ç! cfgpsf!uif!usvol!gpslt!joup!uxp!mjnct*-!boe!xjui!b!86.91!gppu!dbopqz/!Ju!jt!jo!uif!tbnf! dmbtt!)cvu!tnbmmfs!pg!dpvstf*!bt!uif!:2!gppu!ljbxf!usff!pg!Qvblp-!bqqbsfoumz!uif!cjhhftu! po!uif!Cjh!Jtmboe/!Ju!jt!fydfqujpobm!nptumz!cz!jut!tj{f-!bhf!)xf!ftujnbuf!ju!up!cf!bcpvu!61! zfbst!gspn!uif!sjoh!dpvou!pg!b!dvu!mjnc*-!boe!hsbdfgvm!tibqf/!Uxp!tnbmmfs!ljbxf!usfft!po! 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