HomeMy WebLinkAboutMulti-Hazard Mitigation Plan: 20. Plan Update Procedures CIVIL DEFENSE AGENCY
COUNTY OF HAWAII
920 ULULANI STREET HILO,HAWAII 96720
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20. Plan Update Procedures
Chapter•20:Plan Update Procedures
CHAPTER 20 - PLAN UPDATE PROCEDURES
20.1 Plan Update Procedures
Tn recognition of the need for establishing a formal process for hazard mitigation planning and
preparedness within the County's operational structure, the County will initiate an approach to
ensure that this plan is kept updated and pertinent actions are incorporated in other plans as
applicable. Rather than just describe the need for plan maintenance and general tasks, this
chapter was revised to provide specific actions and summary of specific ongoing hazard
mitigation projects that will impact the next adoption of the mitigation plan. Thus, this provides a
checklist of the resources expected for the plan maintenance taskings. This should ensure
continuity and connectivity with ongoing and future work that should improve the next plan.
This chapter now includes a checklist of presently ongoing or future hazard mitigation projects
which should be explicitly monitored for future implementation into the plan: The plan will be
monitored and updated according to the following procedures to maintain a reliable compendium
of the latest information and a compass to keep the County pointed toward the disaster-resilient
goals of this plan:
1. Continuing Role of the Hazard Mitigation Planning Committee: Within the County
government itself, the County will continue to convene the Hazard Mitigation Planning
Committee that will be responsible for monitoring, evaluating and updating the plan. The
Planning Committee will include representatives from each County agency or department
having hazard mitigation responsibilities. The Planning Committee will meet on a semi-
annual basis with State Civil Defense to ensure that the monitoring, evaluation and
updating tasks are being carried out. This enhanced communication will enable the various
agencies to gain a comprehensive view of the County's hazard mitigation activities and a
better understanding of the interrelationship of their actions. The semi-annual reports will
enable the Planning Committee to participate in an annual workshop which will serve as an
evaluation tool measuring the progress that has been made toward achieving the objectives
of the plan.
2. The department and agency representatives will also prepare an annual briefing with
the Mayor's office, possibly in conjunction with a joint county workshop /meeting of
the Hawaii State Earthquake Advisory Committee of State Civil Defense. The
Planning Committee will prepare an annual report by September of every year and present
it to the Mayor. The annual report will: 1) evaluate progress on meeting the mitigation
objectives set forth in Section of this plan; 2) indicate the status of the projects in the
checklist; 3) identify priority projects for the upcoming year by potential funding source; 4)
propose a work-plan for advancing new priority projects during the year assigning
responsibilities and identifying target deadlines; 5) identify and list future revisions to the
mitigation plan; and 6) highlight other plans that should incorporate hazard mitigation
treasures. The Committee will finalize the report by the end of the calendar year, to
provide timely input to the County's capital improvement and operational budget process.
Tnformation from this annual report of hazard mitigation activities will be incorporated into
Civil Defense's section of the Hawaii County Annual Report.
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Chapter 20:Plan Update Procedures
3. By March of 2012 and 2014, the County's Civil Defense Agency will prepare a list of
necessary revisions to the mitigation plan based on the annual reports and input from the
Planning Committee. The Civil Defense Agency will prepare final revisions by June, in
time for any last minute changes to the County's budget necessitated by a plan revision.
4. SCD plans to team to conduct regular annual briefings with County Civil Defense, in
order to stay updated on funding opportunities and requirements of NOAA and FEMA.
The Plan Maintenance and Update Strategy checklist of Hawaii County hazard mitigation
projects to be monitored for the future implementation into the plan:
Mitigation Project Entity in Responsible Charge Estimated Completion of
Technical Work
Lava Flow Modeling Flow-Go II Don Thomas,University of Hawaii 2011
at Hilo
Area Development Plan for Flood Galen Kuba,County of Hawaii 2011
Ordinance and Policy Revisions DPW
Landslide Hazard Mapping;UH will Peter Nicholson,University of 2011
develop maps that will identify priority Hawaii at Manna
criteria and critical areas for more detailed
study(e.g.,road cuts and lifelines).
Tsunami evacuation map updates based on Hawaii County Civil Defense December 2010
revised inundation model by Kwok Fai
Cheung,University of Hawaii at Manoa
(inundation maps completed)
Dam Break evacuation maps Pacific Disaster Center December 2010
All-Hazard Assessment of Critical Facilities University of Hawaii Social Science Completed September 2010
Statewide Research Institute
Hurricane,Seismic,VOG,and Hazmat Hawaii Health System Corporation, 2012
abatement retrofits at Ka'u Hospital Hawaii State Civil Defense
Post&Pier Retrofit Expert Don Thomas,University of Hawaii Fall,2010
Tool at Hilo
Use HAZUS MH MR4 with Hawaii Pacific Disaster Center Fall,2010
Enhanced Data;discontinue HAZUS 99
Update the Building Code to the 2006 County of Hawaii Department of 2012 deadline;bill to adapt
International Building Code using the Public Works currently in county council
Hawaii State Building Code as mandated by hearings
HRS§107 Part IT
Harden public school emergency shelters.
Department of Accounting& 2012
Holualoa E.S.
• Waikoloa E.S.Bldg D General Services,Hawaii State
• Waikoloa E.S.Bldg E
Civil Defense
• Konawaena E.S.
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Chapter•20:Plan Update Procedures
Mitigation Project Entity in Responsible Charge Estimated Completion of
Technical Work
New DFTRM's to be based on the most
protective of FEMA's 2008 hurricane study FEMA,County Hawaii 2011
boundaries and the current FTRM's coastal Department of Public Works
floodplain boundary.The northeast
coastline will continue to reflect the current
FIRM'S coastal floodplain boundary,which
is based on Tsunami indundation.
Iimprove the riverine flood zones on the FEMA,County of Hawaii 2011
DFTRMs
Department of Public Works
Other anticipated work in the next 1 to 4 years includes:
• Public awareness community-based workshops and symposia where public input is
gathered while providing specific hazard, risk, and mitigation information. Hawaii
County agencies regularly have several such public meetings every month, supported by
coordinated efforts of the Hawaii Volcano Observatory and University of Hawaii
• Public Symposia and Teacher Training Workshops on Natural Hazards (2010)
CSAV will host a series of four public symposia and teacher training workshops that will
address the major natural hazards occurring in Hawaii (Volcanic Eruptions, Earthquakes,
Tsunami, and Hurricanes). The format of each workshop and symposium will consist of
a morning set of presentations that will address various aspects of the hazard: the
"science of the hazard"; the impacts of the hazard on individuals; the impact of the
hazard on the community and critical infrastructure; mitigation measures that individuals
can take to reduce the threat of the hazards; mitigation and assistance measures that the
government has taken or can take to reduce the threat to the community. The symposia
will be free and open to the public.
School teachers on the island will be offered an opportunity to attend the symposia and
participate in follow-on workshops for professional training credit that will contribute to
their advancement in their profession. Enrolled teachers will be required to attend the
morning Public Symposium session and, after a noon break, will reconvene for the first
of the follow-on workshop sessions. In this meeting, the experts who provided
presentations to the morning session will participate in discussion sessions with the
teachers to: answer more technical questions, provide guidance on available curricular
materials relevant to the hazard, and assist teachers to develop ideas and concepts for
incorporating hazards awareness in their lesson plans. Discussions with the domain
experts will be followed by a group activity under the guidance of a master teacher in the
refinement of lesson plans that contribute to their students' ability to meet current
curricular standards for their grade level. These activities will conclude the first
workshop. About two weeks later, the teachers will be required to attend a second
workshop to provide feedback and discussion on the results of their use of the hazards-
related lesson plan in the classroom. The second workshop will also incorporate a field
trip and visit to a facility relevant to the hazard(e.g. a visit to the Kilauea summit and the
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Chapter•20:Plan Update Procedures
Hawaiian Volcano Observatory) with a domain expert who will be able to discuss the
scientific background of the field visit and the relevance of the facility to the hazard.
The Public Symposia and Teacher Training program will be conducted in Hilo and
Honolulu to target teachers on the Big Island and on Oahu; if resources permit, additional
symposia will be conducted in Kona and a series of Symposia and Workshops will be
offered on Maui.
Further assessment of the public comments received during the public survey on disaster
preparedness to identify needs
Continuing project nomination opportunities for funding
Within the County government itself, the County will continue to convene the Hazard
Mitigation Planning Committee that will be responsible for monitoring, evaluating and
updating the plan. The Planning Committee will include representatives from each
County agency or department having hazard mitigation responsibilities. The Planning
Committee will meet on a semi-annual basis with State Civil Defense to ensure that the
monitoring, evaluation and updating tasks are being carried out.
The department and agency representatives will also prepare an annual briefing with the
Mayor's office, possibly in conjunction with a joint county workshop / meeting of the
Hawaii State Earthquake Advisory Committee of State Civil Defense. The Planning
Committee will prepare an annual report by September of every year and present it to the
Mayor. The annual report will: 1) evaluate progress on meeting the mitigation objectives
set forth in Section of this plan; 2) indicate the status of the projects in the checklist; 3)
identify priority projects for the upcoming year by potential funding source; 4) propose a
work-plan for advancing new priority projects during the year assigning responsibilities
and identifying target deadlines; 5) identify and list future revisions to the mitigation
plan; and 6)highlight other plans that should incorporate hazard mitigation measures.
Involvement of State Civil Defense to inform on funding opportunities and FEMA
requirements
Update of the State Civil Defense hazard mitigation public website(2001)
As an aid to the Planning Committee, notes relating to FEMA conditions and rules for funding of
hazard mitigation projects are included in the following section.
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Chapter 22-Plan Update Prncedurer
NOTES ON FEMA FUNDING OF PROJECTS:
The following list provides examples of activities that are not eligible for HNIA funding:
♦Projects that do not reduce the risk to people,homes,neighborhoods,structures,or infrastructure;
♦Projects that are dependent on another phase of a project(s)in order to be effective and/or feasible;
♦Projects for which actual physical work such as groundbreaking,demolition,or construction of a raised foundation has occurred
prior to award.
♦Projects constricting new buildings or facilities with the exception of sale room construction and SRL mitigation reconstruction;
♦Projects that create revolving loan funds;
♦Activities required as a result of negligence or intentional actions,or the reimbursement of legal obligations such as those imposed
by a legal settlement,court order,or State law;
♦Activities on Federal lands or associated with facilities owned by another Federal entity;
♦Major flood control projects related to the construction,demolition,or repair of dams,dikes,levees,floodwalls,seawalls,groins,
jetties,breakwaters,and erosion projects related to beach nourishment or re-nourishment;
♦Projects for hazardous fuels reduction in excess of 2 miles from structures;
♦Projects that address unmet needs from a disaster that are not related to mitigation;
♦Retrofitting facilities primarily used for religious purposes,such as places of worship(or other projects that solely benefit religious
organizations).
♦Projects that only address man-made hazards;
♦Projects that address operation,deferred or future maintenance,repairs,or replacement(without a change in the level of protection
provided)of existing structures,facilities,or infrastructure(e.g.,dredging,debris removal,replacement of obsolete utility systems,
bridges,and facility repair/rehabilitation);
♦Projects to do the following:
•Landscaping for ornamentation(trees,shrubs,etc);
•Site remediation of hazardous materials(with the exception eligible activities such as,the abatement of asbestos and/or lead-
based paint and the removal of household hazardous wastes to an approved landfill);
•Water quality infrastructure;
•Address ecological or agricultural issues;
•Protection of the environment and/or watersheds;
•Forest management;
•Prescribed burning or clear-cutting;
•Creation and maintenance of fire breaks,access roads,or staging areas;and
•Irrigation systems;
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♦Mapping,flood studies,and planning activities,such as plan revisions/amendments or risk assessments,when they do not result in a
FEMA-approved hazard mitigation plan;
♦Studies not directly related to the design and implementation of a proposed mitigation project;and
♦Preparedness measures and response equipment(e.g.,response training,electronic evacuation road signs,interoperable
communications equipment).
The following activities are not eligible as stand-alone activities but are eligible only when included as a functional component
of eligible mitigation activities:
♦For HMGP and PDM generators and/or related equipment purchases(e.g.,generator hook-ups)when the generator directly relates to
the hazards being mitigated and is part of a project(the 5%initiative allows for the stand-alone purchase of generators);
♦Real property or easements purchases required for the completion of an eligible mitigation project.For safe room projects,no real
property or casement purchase is eligible;and
♦Studies that are integral to the development and implementation of a mitigation project,including hydrologic and hydraulic,
engineering,or drainage studies.
Mitigation Projects Eligible for FEMA Grant Funding under one or more of the five HMA programs:
♦Property Acquisition and Structure Demolition–The acquisition of an existing at-risk structure and,typically,the underlying land,and
conversion of the land to open space through the demolition of the structure.
♦Property Acquisition and Structure Relocation–The physical relocation of an existing structure to an area outside of a hazard-prone area,such
as the Special Flood Hazard Area(SFHA)or a regulatory erosion zone and,typically,the acquisition of the underlying land. The property must
be deed-restricted in perpetuity to open space uses to restore and/or conserve the natural floodplain functions.
♦Structure Elevation–Physically raising an existing structure to an elevation at or above the Base Flood Elevation(BFE)or higher if required by
FEMA or local ordinance.
♦Mitigation Reconstruction–The construction of an improved,elevated building on the same site where an existing building and/or foundation
has been partially or completely demolished or destroyed.Mitigation reconstruction is only permitted if traditional structure elevation cannot
be implemented and for structures outside of the regulatory floodway or coastal high hazard area.
♦Dry Floodproofing–Techniques applied to keep structures dry by sealing the structure to keep floodwaters out.
•Dry Floodproofing of Historic Residential Structures is permissible only when other techniques that would mitigate to the BFE would
cause the structure to lose its status.
•Dry Floodproofing of Non-residential Structures must be performed in accordance with NFIP Technical Bulletin 3-93,Non-Residential
Floodproofing—Requirements and Certification,and the requirements pertaining to dry floodproofing of nonresidential structures found
in 44 CFR Parts 60.3(b)(5)and(c)(4).
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♦Minor Localized Flood Reduction Projects—These projects may include the installation or modification of culverts and floodgates,minor
floodwall systems that generally protect an individual structure or facility,storm water management activities such as creating retention and
detention basins,and the upgrade of culverts to bridges.
♦Structural Retrofitting of Existing Buildings—Modifications to the structural elements of a building to reduce or eliminate the risk of future
damage and to protect inhabitants.
♦Non-structural Retrofitting of Existing Buildings and Facilities—Modifications to the non-structural elements of a building or facility to reduce
or eliminate the risk of future damage and to protect inhabitants.
♦Safe Room Construction—Safe room construction projects are designed to provide immediate live safety protection for people in public and
private structures from severe wind events,including hurricanes.This type of project includes retrofits of existing facilities or new safe room
construction projects.
♦Infrastructure Retrofit—Measures to reduce risk to existing utility systems,roads,and bridges.
♦Soil Stabilization—Projects to reduce risk to structures or infrastructure from erosion and landslides,including installing geo-textiles,sod
stabilization,installing vegetative buffer strips,preserving mature vegetation,decreasing slope angles,and stabilizing with rip rap and other
means of slope anchoring.
♦Wildfire Mitigation—Projects to mitigate the risk to at-risk structures and associated loss of life from the threat of future wildfire through:
•Defensible Space for Wildfire—Projects creating perimeters around homes,structures,and critical facilities through the removal or
reduction of flammable vegetation.
•Application of Ignition-resistant Construction—Projects that apply ignition-resistant techniques and/or non-combustible materials on
new and existing homes,structures,and critical facilities.
•Hazardous Fuels Reduction—Projects that remove vegetative fuels proximate to the at-risk structure that,if ignited,pose significant
threat to human life and property,especially critical facilities..
♦Post-Disaster Code Enforcement—Projects designed to support the post-disaster rebuilding effort by ensuring that sufficient expertise is on
hand to ensure appropriate codes and standards,including NFIP local ordinance requirements,are utilized and enforced.
♦S%Initiative Projects—These HMGP projects provide an opportunity to fund mitigation actions that are consistent with the goals and
objectives of the State and local Hazard Mitigation Plans
Activities that might be funded under the 5%Initiative include:
♦The use,evaluation,and application of new,unproven mitigation techniques,technologies,methods,procedures,or products;
♦Equipment and systems for the purpose of warning citizens of impending hazards;
♦Purchase of generators or related equipment,such as generator hook-ups;
♦Hazard identification or mapping and related equipment for the implementation ofmitigation activities;
♦Geographic Information System(GIS)software,hardware,and data acquisition whose primary aim is mitigation;
♦Public awareness or education campaigns about mitigation;and
♦Evaluation of model building codes in support of future adoption and/or implementation.
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