HomeMy WebLinkAbout07-09-08 Memo Council-Administration Policy Processing Council Contingency Relief Requests ooNtY•` Lincoln S.T.Ashida
Harry Kim ` >Ji;' Corporation Counsel
Mayor . ;.
Gerald Takase
Assistant Corporation
OF Counsel
COUNTY OF HAWAII
OFFICE OF THE CORPORATION COUNSEL
101 Aupuni Street, Suite 325 - Hilo,Hawaii 96720-4262 - (808)961-8251 - Fax(808)961-8622
July 9, 2008
Sent via email; no hard copy will follow
Corporation Counsel Numbered Memorandum 2008-01
Memorandum
TO: OFFICE OF THE MAYOR
HAWAII COUNTY COUNCIL
OFFICE OF THE COUNTY CLERK
ALL COUNTY DEPARTMENTS AND AGENCIES
ALL COUNTY BOARDS AND COMMISSIONS
FROM: LINCOLN S. T. ASHIDA V�
Corporation Counsel
RE: Council-Administration Policy for the Processing of Council
Contingency Relief Requests —Amended July 9, 2008
The County of Hawaii Policy for Processing of Council Contingency Relief
Requests (originally placed into effect July 1, 2007) has been amended to have
Item 6 read as follows:
6. Is it a 501(c)(3)? ❑ YES ❑ NO
'-If YES,IRS determination letter must be attached to this form
Attaching the IRS determination letter for all beneficiary organizations will
assist both Council staff and the designated department to ensure compliance
with applicable laws regarding the expenditure of government funds. Please use
the enclosed updated Contingency Relief Funds Request form when processing
all requests in the future. An electronic version of the form is enclosed for your
convenience.
If you have any questions or require any assistance, please feel free to
contact our office. Thank you for your anticipated cooperation.
Encl.
LF: Other Communication/Corporation Counsel/LSA Outgoing/2008/Numbered Memorandums/07-09-08 Numbered
Memorandum 2008-01/LSAmr
Hawaii County is an Equal Opportunity Employer and Provider
7/9/08
COUNTY OF HAWAII
CONTINGENCY RELIEF FUNDS REQUEST
TO: DATE:
Department
FROM: PHONE/FAX:
Council Member
A. REQUEST(ATTACH BACKUP INFORMATION,IF AVAILABLE)
1. AMOUNT: $ 2. To ACCOUNT#(i.e., 010.500.5503.02):
3. To ACCOUNT NAME (i.e.,P&R Admin. OCE):
4. PURPOSE(S)OF TRANSFER:
5. IF THE MONEY IS DESIGNATED FOR A NONPROFIT ORGANIZATION,NAME OF ORGANIZATION:
6. IS IT A 501(0)(3)? ❑YES ❑ NO
*If YES,IRS determination letter must be
attacked to this form
7. COUNTY-RELATED PROGRAMS)OR ACTIVITY(IES)TO BE FUNDED:
8. DEPARTMENTAL GOALS AND OBJECTIVES TO BE ADDRESSED:
9. FUNDING TO BENEFIT THE PUBLIC-AT-LARGE(AS OPPOSED TO PRIVATE BENEFIT)? DYES ❑ NO
10. IS THE PROGRAM OR ACTIVITY FUNDED ESTABLISHED BY CHARTER,ORDINANCE,OR DIRECTION
OF THE MAYOR? ❑YES ❑NO
B. DEPARTMENT'S RECOMMENDATION:
❑APPROVE ❑DENY ❑DEFER:
RATIONALE:
DATE:
Department Head
C. MAYOR'S ACTION
❑APPROVED ❑DENIED ❑DEFERRED:
COMMENTS:
DATE:
Mayor