HomeMy WebLinkAboutRule 14 - Rules Relating To Summer Fun And Other Recreation Youth Programs
RULES AND REGULATIONS OF THE
DEPARTMENT OF PARKS AND RECREATION
OF THE COUNTY OF HAWAI‘I
RULE 14
RULES RELATING TO
SUMMER FUN ANDOTHERRECREATION YOUTH PROGRAMS
EFFECTIVEDATE:February 9, 2014
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TABLE OF CONTENTS
Section 1 General Provisions3
A.Applicabilityand Scope3
B.Objectives3
C.Contracted Recreational Youth Programs3
Section 2 Definitions4
Section 3 Specific Provisions4
Section 4Fees5
A.Summer Fun Program5
B.Enrichment Programs5
C.Recreation Program Activity Fee5
D.Waivers5
E.Refunds6
F.Late Pick-Up Fees for Summer Fun Program6
Section 5 Disciplinary Action7
Section 6 SeverabilityClause8
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RULES AND REGULATIONS OF THE
DEPARTMENT OF PARKS AND RECREATION
OF THECOUNTY OF HAWAI‘I
RULE 14-RULES RELATING TO SUMMER FUN AND OTHER RECREATION
YOUTH PROGRAMS
Section 1General Provisions
A.Applicability and Scope
1.These rules and regulations shall apply to recreation youth
programs conducted by, or on behalf of, the Department of Parks
andRecreation, Countyof Hawai‘i.
2.These rules and regulations shall not apply to those who apply to
have a Park Use Permit issued by the Department for use of
facilities.
3.Ifany provisions of these rules and regulations, or the application
of such provisions is held to be invalid, the remaining portions of
these rules and regulations shall not be affected.
B. Objectives
1.To ensure that recreation youth programs for childrenare designed
and conducted to promote physical, emotional, and social
well-being and development.
2.To establish guidelines and procedures for recreation youth
programs as a specific type of recreation program designed and
conducted by the Department.
C.Contracted Recreational Youth Programs
1.Recreation Youth Programs contracted by the Department shall be
required to follow the Department's administrative rules and
program policies and guidelines for such programs or be licensed
to provide child care by the State Department of Human Services.
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Section 2Definitions
A"Director" shall mean the Director of the Department of Parks and
.
Recreation, County of Hawai‘i.
B."Enrichment Program" shall mean recreation youth programs otherthan
the Summer Fun programs. Examples include the Summer Enrichment
program, after Summer Fun youth program, and intersession programs.
C"Person with Disabilities" shall mean, with respect to an individual, a
.
physical or mental impairment which substantially limits one or more major
life activities of such individual, a record of such an impairment or being
regarded as having such an impairment.
D."Program Director" shall mean the site director in charge of the recreation
youth program.
E."Recreation Class" shall mean a specific instructional or recreational
activity taught or conducted for one (1) or two (2) hour periods, once or
twice a week; not exceeding six (6) hours per week.
F."Recreation Youth Programs" shall mean programs such as the Summer
Funprogram which involves multi-activity contentfor extended periods of
time, i.e., more than six (6) hours per week and for more than two (2)
consecutive weeks.
G."Special Event" shall mean a one-time activity that may be seasonal,
annual, or singular; open to the general public; where individual
registration is not required unless it includes a contest or some other
element that requires individual participation for a portion of the overall
program.
Section 3Specific Provisions
A.Ages of children accepted in the Summer Fun or similar recreation youth
program shall be five (5) years to, and including, twelve (12) years old.
Children shall have attained the age of five (5) as of the previous
December 31 or have completed Kindergarten.
B.The Department will make reasonable program modifications for the
inclusion of children with disabilities in recreation activities and programs.
The parents of the child shall submit a written request for the reasonable
accommodations necessary at least thirty (30)days prior to the start of the
program stating the child's individual needs.A written response shall be
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sent to the parents/guardians before the start of the program.The
Department will not be responsible for providing personal care or personal
care attendants for any participant.
Section 4Fees
A.Summer Fun Program
1. Pre-registration fifteen dollar ($15)program participation feefor
programslasting four (4) to six (6) hours per day; twenty dollars
($20)for programs lasting seven (7) hours per day; and twenty-five
dollars ($25)for programs lasting eight (8) hours or more per day.
2. Late registration fee –twenty dollars ($20)(as stated on
registration form)
B.Enrichment Programs –twenty-five dollars ($25)program participation
fee;fivedollar ($5)participation fee for Intersession Program.
C.Recreation Program Activity Fee.The Director or the Director’s duly
designatedrepresentative may authorize collection of recreation program
activity fee which cover specific costs incurred by participants of a
recreation activity or class.Activity fees may cover costs for excursions
(bus charter and admission fees); arts and crafts/sports supplies; rental of
equipment/machines; instructors; special program staff; special
supplies/ingredients; meals, T-shirts and caps; awards, ribbons or
trophies (except cash prizes); and other consumable items.
D. Waivers.Fees may be waived for children from a low income household
or family.
1.Summer Fun Program.The fifteen dollar ($15)program fee for
programslasting four (4) to six (6) hours per day; twenty dollars
($20)for programs lasting seven (7) hours per day; and twenty-five
dollars ($25)for programs lasting eight (8) hours or more per day,
may be waived if, at the time of pre-registration, the
parent/guardian submits a letter/card from the State Department of
Human Services verifying exemptions.
2.Enrichment Program.The twenty-five dollar ($25)program
participation fee may be waived if verification is received from the
State Department of Human Services.
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3.RecreationProgramActivity Fee.There will be no waivers for
recreation program activity fees.
4.Registration will be taken on a first-come, first-served basis.
Eligibility for waiver of fees will not provide an advantage or
disadvantage to participation in the program.
E.Refunds.All fees are non-refundable after the start of the program, or
collection deadline (for special activities) as designated at registration, or
as noted below.Refund requests shall be made in writing and
accompanied bya receipt, cancelled check, or appropriate registration
form indicating payment.
1.Recreation Classes: Requests must be made on or before the first
meeting of the class.No refunds shall be granted after the first
meeting of the class.
2.Cancelled by the Department of Parks and Recreation: If the
Department of Parks and Recreation cancels the activity, refunds
will be made on a pro-rata basis of completed classes as
applicable.All refunds shall be without interest.
Once the program begins or designated deadlines pass, there will
be no refunds for unused days or activities.
F. Late Pick-Up Fees for Summer Fun Program:Parents or guardians who
do not pick up their children by the end of the program time at each
respective summer fun site shall be assessed a latepick-up fee of five
dollars ($5)for each fifteen (15) minute increment after the program end
time. Examplesgiven:
Time Child is Picked Up Late Pick-Up Fee
12:16 -12:30 p.m. $ 5
12:31 -12:45 p.m. $10
12:46 -1:00 p.m. $15etc.
No child shall be allowed to continue in the Summer Fun Program until all
late pick-up fees have been paid by the child's parent or guardian.
Children who are habitually picked up late shall be subject to termination
from the program.
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Section 5Disciplinary Action
A.Each child will be assigned to a group and supervised by an instructor.
Each child shall remain with their assigned group unless otherwise
instructed.Participating children shall comply with the following rules:
1.No running, yelling, shouting, screaming or other boisterous and
disruptive behavior shall be permitted within recreational centers or
other buildings.
2.No swearing, name-calling, or teasing shall be permitted.
3.No stealing of personal items.The Department, its officers,
employees and staff shall not be responsible for any loss or
damage to any personal items brought by a child.
B.Consequences for violation of the above-mentioned rules
1.First Offense: Warning/ten(10)minute time-out
2.Second Offense: Exclusion from excursion for one (1) week
3.Third Offense: One (1) day suspension and consultation with
parents
4.Fourth Offense: Suspension from the program for three (3)
days
5.Fifth Offense: Expulsion from program
C.The parents of a child involved in a fight will be contacted to immediately
pick up their child.The police will be contacted if serious assaultive
behavior occurs.
D.Consequences for violation of the no fighting rule:
1. First Offense: Suspension from the program for two (2)days
and consultation with parents
2. Second Offense:Expulsion from the program
E.The Program Director shall determine whether the suspension or
expulsion of a child from a Recreation Youth Program is warranted
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pursuant to these rules.Program staff shall determine the appropriate
action to be taken for less serious violations of these rules.
1. The parent or guardian of the suspended or expelled child shall
receive written notification from the Program Director of the
disciplinary action and the reason such action is warranted
pursuant to these rules.
2. The parent or guardian of the suspended or expelled child shall
have the right to appeal the Program Director's decision to the
Director within thirty (30)days of such decision pursuant to Rule 1
of the Rules and Regulations of the Department of Parks and
Recreation.
Section 6 Severability Clause
A.If any provision of these rules or the application thereof to any person or
circumstance is held invalid by a court of competent jurisdiction, such
invalidity shall not affect other provisions or applications of these rules
which can be given effect without the invalid provision or application, and
to this end,the provisions of these rules are declared to be severable.
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CERTIFICATION
I, Clayton S. Honma, Director of the Department of Parks and Recreation of the County
of Hawaii, State of Hawaii, do hereby certify:
1. That the foregoing is a full, true and correct copy of the amendments to the
Rules and Regulations of the Department of Parks and Recreation on matters
relating to Summer Fun and Other Recreation Youth Programs which were
adopted on December 31, 2013, after public hearings were held in Hilo and Kona
on December 13, 2013.
2. That notice of the public hearings on the foregoing rule, which included a
statement of the substance of the proposed rule, was published in both the
Hawaii Tribune -Herald and the West Hawaii Today on November 10, 2013.
Dated this 3rd day of Janu@a 2014.
APPROVED:
WILLIAM P. KENOI
Mayor
County of Hawaii
APPROVED S T FO AND LEGALITY:
Deputy Corpolation Counsel
County of Hawaii
— 04_��q
CLAYTON V. HONMA, Director
Department of Parks and Recreation
County of Hawaii
I hereby certify that the foregoing rules were received and filed in the Office of the County Clerk
this 30th day of January 2014.
County erk
County of Hawaii
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