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HomeMy WebLinkAbout2016 CAPER COUNTY OF HAWAI`I CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT (CAPER) PERIOD: JULY 1, 2016, TO JUNE 30, 2017 Office of Housing and Community Development 50 Wailuku Drive Hilo, Hawai`i 96720 Phone Voice/TT: 808/961-8379 Fax: 808/961-8685 E-Mail: ohcdcdbg@co.hawaii.hi.us CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 2 CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) This could be an overview that includes major initiatives and highlights that were proposed and executed throughout the program year. The Consolidated Annual Performance and Evaluation Report (CAPER) provides a brief summary of the progress the County of Hawai`i has achieved for the period of July 1, 2016 to June 30, 2017 to meet its goals, priorities and objectives stated in its Consolidated Plan for 2015 to 2019. Briefly, the County has accomplished the following: Resources for 2016-2017 Federal Funds received: 2016 CDBG $2,491,306.00; TOTAL FEDERAL FUNDS $ 5,317,330.00 Federal Program Income Received: CDBG Program Income $ 124,788.75. Priorities: The County's 2015 to 2019 Consolidated Plan includes four priorities: Housing & Special Needs Housing, Homeless, Community Development and Fair Housing. The County has accomplished the following during the period of July 2016 to June 2017: HOUSING & SPECIAL NEEDS: Provided 62 new households with Tenant Based Rental Assistance; began construction of 30 rental units at the Mohouli Heights Senior Neighborhood Phase II; completed 8 Self-Help houses of the Kumakua Phase 2B project in Hawi, Hawaii; rehabilitated 13 homes for the Residential Emergency Repair Program (RERP); HOMELESS: Completed the Point in Time Count; Completed 23 Micro Housing rental units for the homeless Kailua Kona, Hawaii. COMMUNITY DEVELOPMENT: Completed the acquisition of the Pahoa Fire Station - Wildland Fire Brush Truck. FAIR HOUSING: Conducted 36 Fair Housing training sessions for property managers/homeless programs and for the general public. There were a total of 112 people who attended these trainings, with 5 of them being new landlords. The OHCD held 3 Fair Housing Training for staff. 126 calls/inquiries were received and given assistance; 1,000 inquiries on the County's Fair Housing website. Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan and explain, if applicable, why progress was not made toward meeting goals and objectives. 91.520(g) In 2016, the County was informed on limitations to utilizing federal funds in Formerly Used Defense Site (FUDS). The FUD limitations affected 3 CDBG and 2 HOME housing projects in the Waikoloa area. In order to meet the federal program expenditure requirements, the County reprogrammed approximately $1,760,000 of CDBG and HOME funds to on-going projects. The results of reprogramming these CDBG and HOME funds affects the County’s performance in completing projects within the 2016-2017 CAPER period. In addition, the reprogramming may affect the Counties ability to meet and accomplish it housing goals and objectives. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 1 Goal Category Source / Amount Indicator Unit of Expected Actual – Percent Expected Actual – Percent Measure – Strategic Complete – Program Complete Strategic Plan Program Year Plan Year Economic Non-Housing Development - Community CDBG: $ Other Other 10 0 0.00% Job Training Development Fair Housing - Non-Housing FH Training for Community CDBG: $ Other Other 3 0 Non-English 0.00% Development Speaking Fair Housing - Non-Housing Landlord Community CDBG: $ Other Other 20 5 25.00% Training Development Non-Housing Fair Housing - Community CDBG: $ Other Other 15 8 Meetings 53.33% Development Non-Housing Fair Housing - Community CDBG: $ Other Other 10 2 Seminars 20.00% Development Non-Housing Fair Housing - Community CDBG: $ Other Other 3 36 Training 1,200.00% Development Non-Housing Fair Housing - Community CDBG: $ Other Other 1 0 Video 0.00% Development Non-Housing Fair Housing - Community CDBG: $ Other Other 500 1000 Website 200.00% Development CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 2 CDBG: $ / Housing for Household Homeless - Homeless HOME: $ / Homeless Housing 32 23 Construction 71.88% General Fund: $ added Unit Homeless Homeless - Person Persons Homeless CDBG: $ 740 0 Rehabilitation Overnight Assisted 0.00% Shelter Housing - Household Affordable Rental units Affordable HOME: $ Housing 2 0 Housing constructed 0.00% Rental Units Unit Housing - education and Affordable Foundation Other Other 25 8 counseling for Housing Grants: $ 32.00% homebuyers Housing - Non-Household Elderly/Special HOME: $ / Rental units Homeless Housing 600 0 Needs Rental LIHTC: $ constructed 0.00% Special Needs Unit Units Housing - Non-Household Elderly/Special HOME: $ / Rental units Homeless Housing 540 0 5 0 Needs Rental LIHTC: $ rehabilitated 0.00% 0.00% Special Needs Unit Units Household Housing - Affordable Homeowner HOME: $ Housing 38 8 10 8 Homebuyer Housing Housing Added 21.05% 80.00% Unit Homeowner Household Housing - Affordable CDBG: $ / Housing Housing 50 13 10 13 Rehabilitation Housing HOME: $ 26.00% 130.00% Rehabilitated Unit CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 3 Tenant-based rental Affordable Households Housing - TBRA HOME: $ assistance / 100 62 20 62 Housing Assisted 62.00% 310.00% Rapid Rehousing Public Facility or CDBG: $ / Infrastructure Non-Housing Infrastructure - LIHTC: $523000 Activities for Households Community 2 0 170 0 Construction / Bank loan: Low/Moderate Assisted 0.00% 0.00% Development $666000 Income Housing Benefit CDBG: $ / Non-Housing Infrastructure - LIHTC: $523000 Community Other Other 0 0 2 0 Construction / Bank loan: 0.00% Development $666000 CDBG: $ / Foundation Grants: Public Facility or $1886070 / Infrastructure Owner Public Facilities Non-Housing Activities other Contributions: Persons - Community than 2526 27440 12206 27440 $78930 / State Assisted 1,086.30% 224.81% Improvements Development Low/Moderate Grant in Aid: Income Housing $1250000 / Benefit county revolving fund: $60000 CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 4 Non-Housing Public Facility - Community CDBG: $ Other Other 4 0 ROAB 0.00% Development Public service activities other Non-Housing Public Health than Persons Community CDBG: $ 0 0 1000 0 and Safety Low/Moderate Assisted 0.00% Development Income Housing Benefit Non-Housing Public Health Community CDBG: $ Other Other 1 0 and Safety 0.00% Development Non-Housing Public Service - Community CDBG: $ Other Other 1 0 Transportation 0.00% Development Table 1 - Accomplishments – Program Year & Strategic Plan to Date CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 5 Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. CDBG PROGRAM: Housing Rehabilitation: In PY2016, the County of Hawaii rehabilitated 13 owner occupied units to meet health and safety standards. During this period a total of 14 homeowner loan applications were processed. There were 11 new applications were received, with 9 currently in process. Construction of fire/police and/or solid waste facilities: The County of Hawaii completed the acquisition of a Wildland Brush truck for the Pahoa Fire Station. Construct and/or repair public facilities: The Boys and Girls Club of the Big Island began the tree removal from their premises for the facility's perimeter fencing. The Hilo Adult Day Care Center is in construction and scheduled to be completed in February, 2018. HOME PROGRAM: TBRA: The County of Hawaii projected to serve 20 families in PY2016. 62 new families were served in the TBRA program. Rental Housing for Special Needs Population: The construction of the Mohouli Heights Senior Neighborhood Residences, Phase II, a 2015 HOME project, began in October 2016. The project consists of 30 one-bedroom rental units for low income seniors, 14 of these units are designated as HOME- assisted units. It is estimated that the project will be completed in October 2017 and fully leased in November 2017. Another 2015 project, the proposed rehabilitation project Hale Ulu Hoi I and II housing project, was cancelled. Its HOME funding of $400,000 was reprogrammed to another eligible HOME activity. Affordable For-Sale Housing, Using the Self-Help Building Method: The County's PY 2015 Kumakua Mutual Self-Help Housing Phase 2B project was completed in March 2017 providing affordable self-help homeownership opportunities for eight low-income and very low-income households. Two of these units were HOME assisted. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 6 FAIR HOUSING The Office of Housing and Community Development (OHCD) conducted 36 Fair Housing Training sessions for property manager/homeless programs and for the general public. A total of 112 people attended these trainings, with 5 being new landlords. The OHCD held 3 Fair Housing Training sessions for property managers and staff. The County's website has been very successful in making the community aware of the housing rights and resources. This past fiscal year there were more than 1,000 hits on the website by people inquiring about their Fair Housing rights. In addition, there were 126 phone calls/inquires received and given assistance. The County's Fair Housing officer participated in 8 meetings with other Fair Housing officers. To create more awareness in the community about Fair Housing the OHCD conducted 2 Fair Housing training seminars island wide, 1 seminar was held in Hilo, 1 seminar was held in Kona. To keep abreast of any changes in Fair Housing and to increase his knowledge the County's Fair Housing officer attended 1 Fair Housing training session. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 7 CR-10 - Racial and Ethnic composition of families assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.520(a) CDBG HOME White 8 21 Black or African American 0 5 Asian 1 4 American Indian or American Native 3 5 Native Hawaiian or Other Pacific Islander 1 26 Total 13 61 Hispanic 1 0 Not Hispanic 12 61 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative Hawaii is a multi-culture and multi-ethnicity state and as such many residents of the state are multi- racial. This table does not include category for multi-racial families. In addition, to the 61 families reported for the HOME program, 1 multi-racial family was not included in the table. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 8 CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Amount Expended Available During Program Year CDBG CDBG 2,624,898 HOME HOME 0 HOPWA HOPWA ESG ESG LIHTC LIHTC 523,000 Other Other 3,941,000 Table 3 - Resources Made Available Narrative The County of Hawaii is a direct recipient of the Community Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (HUD). The County has designated the Office of Housing and Community Development (OHCD) to administer the CDBG funds for the County. The purpose of the CDBG funds is to encourage the development of viable communities by providing decent housing, suitable living environments and expanding economic opportunities principally for persons of low and moderate income. The OHCD requests project proposals from government agencies/departments and non-profit organizations. The Hawaii County Finance Committee approves the projects and the Hawaii County Council passes a resolution authorizing the Mayor to execute and submit the Action Plan to HUD for approval. The County of Hawaii is not a direct recipient of the HOME Investment Partnerships (HOME) Program funds from HUD. The State of Hawaii is the recipient of the HOME funds and is, therefore, required to submit and report on the performance of the State's Consolidated and Action Plans. (The information on the County's HOME Program is provided in the County's CAPER for informational purposes only. The official HOME Performance Report can be found in the State's CAPER.) CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 9 Identify the geographic distribution and location of investments Target Area Planned Percentage Actual Percentage of Narrative Description of Allocation Allocation Island Wide low-moderate County of Hawaii areas Table 4 – Identify the geographic distribution and location of investments Narrative The County of Hawaii does not target any particular geographic area to distribute its CDBG and HOME funds. In order to meet the priorities, objectives and performance measures, the County distributes its CDBG and HOME allocation through a Request for Proposal (RFP) process. This competitive process is intended to ensure that the projects funded by the County are consistent with the County's priorities as contained in the Consolidated Plan, are eligible for CDBG and HOME funds and can be implemented in a timely manner. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 10 Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. In addition to the CDBG and HOME funding resources, the projects utilized other federal, state, county and private funds to leverage, match and/or supplement the project budget. The matching requirement for the HOME program is a requirement for the State of Hawaii. However, the Counties require that the applicant for HOME funds provide matching funds. (Please refer to the State's CAPER for the Official Matching Report.) The matching requirements were satisfied through foregone taxes, fees and charges. Fiscal Year Summary – HOME Match 1. Excess match from prior Federal fiscal year 0 2. Match contributed during current Federal fiscal year 0 3. Total match available for current Federal fiscal year (Line 1 plus Line 2) 0 4. Match liability for current Federal fiscal year 0 5. Excess match carried over to next Federal fiscal year (Line 3 minus Line 4) 0 Table 5 – Fiscal Year Summary - HOME Match Report CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 11 Match Contribution for the Federal Fiscal Year Project No. or Date of Cash Foregone Appraised Required Site Bond Total Match Other ID Contribution (non-Federal Taxes, Fees, Land/Real Infrastructure Preparation, Financing sources) Charges Property Construction Materials, Donated labor Table 6 – Match Contribution for the Federal Fiscal Year HOME MBE/WBE report Program Income – Enter the program amounts for the reporting period Balance on hand at Amount received during Total amount expended Amount expended for Balance on hand at end beginning of reporting reporting period during reporting period TBRA of reporting period period $ $ $ $ $ 0 0 0 0 0 Table 7 – Program Income CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 12 Minority Business Enterprises and Women Business Enterprises – Indicate the number and dollar value of contracts for HOME projects completed during the reporting period Total Minority Business Enterprises White Non- Hispanic Alaskan Native or Asian or Pacific Black Non-Hispanic American Indian Islander Hispanic Contracts Dollar Amount 0 0 0 0 0 0 Number 0 0 0 0 0 0 Sub-Contracts Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Total Women Business Male Enterprises Contracts Dollar Amount 0 0 0 Number 0 0 0 Sub-Contracts Number 0 0 0 Dollar Amount 0 0 0 Table 8 - Minority Business and Women Business Enterprises Minority Owners of Rental Property – Indicate the number of HOME assisted rental property owners and the total amount of HOME funds in these rental properties assisted Total Minority Property Owners White Non- Hispanic Alaskan Native or Asian or Pacific Black Non-Hispanic Hispanic American Indian Islander Number 0 0 0 0 0 0 Dollar Amount 0 0 0 0 0 0 Table 9 – Minority Owners of Rental Property CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 13 Relocation and Real Property Acquisition – Indicate the number of persons displaced, the cost of relocation payments, the number of parcels acquired, and the cost of acquisition Parcels Acquired 0 0 Businesses Displaced 0 0 Nonprofit Organizations Displaced 0 0 Households Temporarily Relocated, not Displaced 0 0 Households Total Minority Property Enterprises White Non- Displaced Hispanic Alaskan Native or Asian or Pacific Black Non-Hispanic American Indian Islander Hispanic Number 0 0 0 0 0 0 Cost 0 0 0 0 0 0 Table 10 – Relocation and Real Property Acquisition CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 14 CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 32 23 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 0 0 Total 32 23 Table 11 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 20 62 Number of households supported through The Production of New Units 10 16 Number of households supported through Rehab of Existing Units 10 13 Number of households supported through Acquisition of Existing Units 0 0 Total 40 91 Table 12 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The County of Hawaii was able to meet most of its HOME 1 year goals for PY2016 that were contained in its 2016 Annual Action Plan despite its previous year's reprogramming of $1,529,579 of HOME funds and the cancellation of some of its projects due to the issues involving areas identified as Formally Used Defense Site (FUDS). CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 15 Although the CDBG funds for the West Hawaii Micro-Unit Housing Project was reprogrammed, the project was completed using other funding sources and provided 23 permanent housing units for chronically homeless persons. Discuss how these outcomes will impact future annual action plans. The Kamakoa Nui Affordable Workforce Housing Project in Waikoloa provides affordable for-sale opportunities for families who are employed within a 45 mile radius of the development. The County completed the last construction phase of 16 homes in April 2017, for a total of 86 homes built by the County. All families have moved into their new homes. The Habitat for Humanity West Hawaii organization has completed construction of four of the six homes they are sponsoring. A total of 91 homes will be occupied by the end of 2017. Five of the County's original lots have been resold to qualified families since 2015 utilizing the stipulations of the deed rider to maintain affordability within the 140% AMI range for 10 years. The County remains optimistic that construction planning will proceed in FY17-18, and that HUD conditions for development in the Waikoloa Formerly Used Defense Site (FUDS) will be met. As such, the County is planning to pursue additional single family home and multi-family unit development. When these FUDS obstacles are resolved with HUD, the County will utilize CDBG and HOME funds in the Waikoloa area. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 65 Low-income 0 6 Moderate-income 0 20 Total 0 91 Table 13 – Number of Households Served Narrative Information CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 16 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Evaluate the jurisdiction’s progress in meeting its specific objectives for reducing and ending homelessness through: Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The County of Hawaii continues to use several strategies to provide outreach in each of the rural communities. The County has participated in the annual Point-In-Time count, along with service providers and community volunteers, to perform intensive canvassing of various areas throughout the island where unsheltered homeless congregate including, but not limited to beaches, parks, forest and brush, mountain topography including caves, campgrounds, bus stops, public benches and sidewalks. In June 2016, the County implemented a Mobile Resource Center increasing the number of outreach events held in rural communities. For the initial event, the County partnered with the volunteers from the Nanawale Community taking part in their monthly emergency food distribution event to provide information about services available. Other participants at this monthly event included HOPE Services Hawaii, Neighborhood Place of Puna, Hawaiian Community Assets, the Food Basket and Project Vision. In 2016, the homeless services providers and the County and State government agencies worked together to deliver information about Dengue Prevention to the areas that the homeless congregate and had a high risk for the continued spread of Dengue. The County also participates in various community events to disseminate information about homeless services that are available. One of the barriers that may have a negative impact on providing outreach to the homeless population is the lack of transportation. In 2016, CDBG funds were awarded to HOPE Services for the purchase of two vehicles. The acquisition of the vehicles was completed in June 2017. The County, together with four other agencies and a faith based community volunteer did three days of intensive outreach to gather information on the homeless living at the Old Kona Airport in late July and early August 2017. Basic demographic information, together with length of homelessness, the presence of other vulnerabilities such as substance abuse, health issues, mental health, incarceration and its length, and each resident's desire or non-desire to be housed were assessed. Addressing the emergency shelter and transitional housing needs of homeless persons In December 2016, the construction twenty-three permanent rental units were completed. Nineteen of these units are currently rented. The project, named Hale Kikaha, had its tenants moved into the units CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 17 in mid-December 2016. The project includes a set aside of four units for Veterans Affairs Supportive Housing (VASH) eligible voucher holders. Fourteen of the units are under a Project Based Voucher Program (PBV) contract. Eligible tenants have a portion of their rent subsidized by the PBV program. Hale Kikaha was designed to provide permanent housing for the most vulnerable single individuals who met the definition of a chronic homeless individual. HOPE Services is currently the agency who provides supporting services to the Hale Kikaha tenants. In November 2016, the Chronic Homeless Intervention and Rehabilitation Project (CHIRP) were merged with the Community Alliance Partner (CAP). The merged group is now referred to as the CAP. Members meet on a monthly basis to discuss solutions to end homelessness on the island. As required by HUD and State program funders, the CAP is actively working on a full implementation of a Coordinated Entry System (CES). The work began in April 2017, with the implementation of the CES for families - housing families based on their vulnerability score. In October 2017, the County plans to implement its CES for singles and before the deadline of February 2018, the County will incorporate the CES for veterans, victims of domestic violence and youths. In late July and early August 2017, the County working together with HOPE Services aggressively attempted to house as many of the homeless living at the Old Kona Airport, identified through the intensive outreach efforts, with existing, available shelter inventory. Through this effort, 17 homeless individuals were housed by HOPE Services prior to the sweeps done at the Old Kona Airport. In addition, the County Office of Housing and Community Development also opened an alternative homeless encampment at the HOPE Services emergency shelter open space area and housed 31 homeless individuals before and after the sweeps which took place at the Old Kona Airport. Food and other social services were arranged to service this most vulnerable resident population. Longer term emergency shelter arrangements for these and other homeless individuals are also currently being sought by the County in partnership with other agencies and the community. Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs The County has partnered with several non-profit organizations and government agencies to help low- income individuals and families avoid becoming homeless. In early 2016, the County partnered with the homeless services provider and hosted a Landlord Summit East and West Hawaii. The summit provided an opportunity to encourage property owners and property managers to rent to individuals who may be on the verge of experiencing homelessness. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 18 The County is a coordinator of the Ho`owaiwai Network, which is a network of community and government agencies who meet monthly to collaborate on various projects that help individuals and families attain economic self-sufficiency. The County works with the Hawaiian Community Assets which provides free financial literacy and education workshops at various locations on the island of Hawaii. In November 2016, the County and its partners hosted the Annual Homeless Luncheon & Resource Fair in Hilo, Pahoa and Kona. The event provided lunch and access to a multitude of resources and services available for the homeless and at-risk of homeless community. The event was well attended. The annual event is in its planning stages for 2017. In September and October 2017, members of the Inter-Faith community are scheduled to hold the 2nd Annual Hawaii Island Inter-Faith Coalition on Family Homelessness Summit. The annual event will be held in Kona on September 27, 2017 and in Hilo on October 4, 2107. The annual event draws about 200 participants. The County continues to administer the Tenant Based Rental Assistance Program. The TBRA program provides preference consideration for Section 8 program applicants who have an immediate need for housing and is connected to a service provider who confirms that the applicant meets one of the preference eligibility criteria. Rental assistance offered by the TBRA when connected with other federal or state programs can provide security deposit, utility deposit and rent for up to thirty (30) months. The County continues to support Resources Match - an online portal that connects individuals to an on- island resource. Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again The County has partnered with several non-profit organizations and government agencies to help low- income individuals and families avoid becoming homeless. In November 2016, the Chronic Homeless Intervention and Rehabilitation Project (CHIRP) were merged with the Community Alliance Partner (CAP). The merged group is now referred to as the CAP. Members meet on a monthly basis to discuss solutions to end homelessness on the island. As required by HUD and State program funders, the CAP is actively working on a full implementation of a Coordinated Entry System (CES). The work began in April 2017, with the implementation of the CES for families - housing CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 19 families based on their vulnerability score. In October 2017, the County plans to implement its CES for singles and before the deadline of February 2018, the County will incorporate the CES for veterans, victims of domestic violence and youths. The County is the coordinator of the Ho`owaiwai Network, which is a network of community and government agencies who meet monthly to collaborate on various projects that help individuals and families attain economic self-sufficiency. The County has a contract with Hawaiian Community Assets which provides free financial literacy and education workshops at various locations on the island of Hawaii. In November 2016, the County and its partners hosted the Annual Homeless Luncheon & Resource Fair in Hilo, Pahoa and Kona. The event provided lunch and access to a multitude of resources and services available for the homeless and at-risk of homeless community. The event is always well attended. The annual event is in its planning stages for 2017. In September and October 2017, members of the Inter-Faith community are scheduled to hold the 2nd Annual Hawaii Island Inter-Faith Coalition on Family Homelessness Summit. The annual event will be held in Kona on September 27, 2017 and in Hilo on October 4, 2017. The annual event draws about 200 participants. The County continues to administer the Tenant Based Rental Assistance program. The TBRA program provides preference consideration for Section 8 program applicants who have an immediate need for housing and is connected to a service provider who confirms that the applicant meets one of the preference eligibility criteria. Rental assistance offered by the TBRA, when connected with other federal or state programs, can provide security deposit, utility deposit and rent for up to thirty (30) months. The County continues to support Resources Match - an online portal that connects individuals to an on-island resource. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 20 CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The State of Hawaii is responsible for the public housing projects in the County of Hawaii. Please refer to the State's CAPER for further information. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership The State of Hawaii is responsible for the public housing projects in the County of Hawaii. Please refer to the State's CAPER for further information. Actions taken to provide assistance to troubled PHAs The State of Hawaii is responsible for the public housing projects in the County of Hawaii. Please refer to the State's CAPER for further information. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 21 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) The County continues to revise its housing policy to encourage the development of affordable housing. Currently, the policy provides higher density consideration for affordable housing developments, as well as provisions allowing the award and sale of excess credits for developers that produce units in excess of their requirement. In addition, the County continues to expedite processing of various county permitting processes for affordable housing developments. The County continues to implement its tax incentive program to homeowners that rent a room in their home, as wells as landlords who rent a unit at affordable rates established by the County. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The Action Plan states that the County will provide technical assistance to not-for-profit agencies/organizations who are applying for funding. The County has provided technical assistance to The ARC of Hilo, Hospice of Hilo, Boys and Girls Club of the Big Island, Hale Ohana Spousal Abuse Shelter, Habitat for Humanity West Hawaii, Hawaii Island Community Development Corporation (HICDC), Mental Health Kokua, Hamakua Health Center, Child and Family Services, Inc., Easter Seals Hawaii, HOPE Services, and Hawaii County Economic Opportunity Council (HCEOC). Through participation in Bridging the Gap (BTG), the State Continuum of Care (CoC) and the Hawaii Inter-agency Council on Homelessness (HICH), the County has also provided technical assistance in the completion of the BTG's annual application for SuperNOFA homeless program funding and resourcing other mainstream funding. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The Office of Housing and Community Development (OHCD) continues to include an informational sheet titled "Watch Out for Lead-Based Paint Poisoning" in the Residential Rehabilitation Program application. The OHCD conducted 2 risk assessments in 2016. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The State of Hawaii is responsible for social and human services. The County refers interested clients to the appropriate agency for services and assistance. The County plans to continue administering the Tenant Based Rental Assistance Program that targets the extremely-low and very-low income households. This would limit the households from paying more than 30% of their income to housing. In 2016 the County assisted 62 new families with the HOME Tenant Based Rental Assistance program. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 22 In addition, through the Workforce Innovation Opportunity Act (WIOA), the OHCD manages the County's One-Stop Career Center System where clients can access various services in one location. The County's One-Stop Career Center System is located at 1990 Kinoole Street. Families can access Section 8 rental assistance, financial assistance, food stamps, Medicaid, unemployment insurance, employment services, child care services programs, training, adult education, veterans employment programs, vocational education programs, etc. at this location. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The 2016 Action Plan states that the County of Hawaii will participate in meetings to overcome gaps in institutional structures. In 2016 the County participated in the following groups: CDBG/HOME Coordinators meetings, Statewide Continuum of Care Group, Hawaii Inter-agency Council on Homelessness, HOME State Recipient Group, Statewide Housing Directors meetings, Statewide Fair Housing meetings, East Hawaii Homeless Initiative, West Hawaii Chronic Homelessness Intervention and Rehabilitation Project (CHIRP), and Hawaii State Department of Health & Human Services, Homeless Programs Office. These groups include members from the State of Hawaii, Counties of Maui, Kauai and Hawaii, the City and County of Honolulu, Federal U.S. Department of Housing and Urban Development and service providers. Working together helps in identifying gaps, resolving issues, sharing ideas, and planning coordinated efforts to provide for better programs and assist the beneficiaries of the different programs. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) The County continually expands its email list to notify interested citizens and organizations of upcoming events, and includes video conferencing its citizen participation activities to enhance coordination between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) The Analysis of Impediments (AI) completed in 2016, identified the general lack of awareness of fair housing rights on the part of people with disabilities, embers of the general public, landlords and property managers. Many are unaware of the legal requirements for fair housing choice. They are unaware of the available resources and programs that support people with disabilities and assist in obtaining and retaining suitable housing. This lack of awareness is a major impediment for the County of Hawaii. To address and remove the impediments identified in the AI the County's Fair Housing staff worked to educate property managers, realtors, disability groups and the general public by conducting seminars and training sessions. This past fiscal year, 36 Fair Housing training sessions were held with CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 23 approximately 112 participants, 1 training session was held for staff. In 2016, there were over 1,000 hits on the website by people wanting more information about their housing rights and resources. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 24 CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements The County's Office of Housing and Community Development (OHCD) projects inspector continues to inspect all of the HOME rental projects as well as the County's own rental housing projects. There have been no findings. The complexes are well maintained, all of the units inspected are in good condition and provides for a decent, safe and sanitary dwelling. Regular, scheduled inspections ensure that any property standards issues are addressed and corrected in a timely manner. The County has adopted the State's Outreach Plan to Minority Business Enterprises (MBE) and Women's Business Enterprises (WBE) as contained in the State's Consolidated Plan. All public notices that pertain to project proposal solicitations that involve the use of funds from HUD contain language that encourages the use of minority firms, women business enterprises and non- discrimination in employment. All construction bid specifications also include specific information on non-discrimination, contracting with small and minority/women business firms and the requirements of Section 3. In addition, the County continues to inform and encourage all contractors of its requirements of Section 3 during pre-bid and pre-construction conferences. The County monitors its agreements and procurements done by grant recipients each year to determine compliance with all rules and regulations. The State's list of eligible MBE/WBE/DBE's is provided to each grant recipient annually and is also available at the OHCD for the grant recipient to utilize for procuring services and goods for their HOME project to ensure compliance with this requirement. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. On September 6, 2017, the OHCD published a CAPER public notice in the Hawaii Tribune-Herald and West Hawaii Today. The notice informed the public where copies of the draft CAPER were available for review and invited the public to provide comments on the draft CAPER. The notice and draft CAPER was also posted on the County website. The 15-day public comment period expired on September 21, 2017. The County did not receive any comments from the public. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 25 CR-45 - CDBG 91.520(c) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. The County's Consolidated Plan contains the priorities and strategies for HUD programs. As a direct recipient of CDBG funding, the County is required to submit a Consolidated Plan. The County's priorities and objectives such as housing, homelessness, public health and safety, federal mandates, public facilities, infrastructure, public services, economic development and fair housing remain unchanged. The State of Hawaii's Consolidated Plan contains information and the plan for the HOME, ESG, and HOPWA programs. The State's plan includes strategies for housing, homeless, other special needs. The County, as a recipient of these State administered federal funds, has adopted and complies with the State's Housing, Homeless and Other Special Need Priorities. All projects selected for CDBG funding must demonstrate that they are consistent with the County's Consolidated Plan's priorities and objectives. In order to meet the priorities and objectives, the County distributes its CDBG allocation through a Request for Proposal (RFP) process. This competitive process is intended to ensure that the projects funded by the County are consistent with the County's priorities as contained in the Consolidated Plan, are eligible for CDBG funds and can be implemented in a timely manner. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No \[BEDI grantees\] Describe accomplishments and program outcomes during the last year. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 26 CR-50 - HOME 91.520(d) Include the results of on-site inspections of affordable rental housing assisted under the program to determine compliance with housing codes and other applicable regulations Please list those projects that should have been inspected on-site this program year based upon the schedule in §92.504(d). Indicate which of these were inspected and a summary of issues that were detected during the inspection. For those that were not inspected, please indicate the reason and how you will remedy the situation. During the past fiscal year July 1, 2016 to June 30, 2017, the Office of Housing and Community Development (OHCD) conducted inspections on the following HOME rental housing projects: 2020 Kinoole Senior Residences, Ainakea Senior Residences, Hualalai Elderly Phases 1-3, Kamuela Senior Housing, Mohouli Heights Senior Neighborhood, Na Kahua Hale O Ulu Wini and Hale Ulu Hoi III. There were no findings, all of the complexes were well maintained and all of the units inspected were in good condition and comply with the Uniform Physical Condition Standards. Provide an assessment of the jurisdiction's affirmative marketing actions for HOME units. 92.351(b) The County has developed its own Affirmative Marketing Action Plan. The intent of the Affirmative Marketing Action Plan is to comply with the mandate of Section 808(e)(5) of the Fair Housing Act which prohibits discrimination in the sale, rental, financing, or other services related to housing. The purpose of the Affirmative Marketing Action Plan is to promote a condition in which individuals of similar income levels in the same housing market area have available to them a like range of choices in housing, regardless of the individual's race, color, religion, sex, handicap, familial status or national origin. The OHCD conducts affirmative marketing through their use of commercial media, community and business contacts, the Equal Housing Opportunity logo/slogan and through the display of the Fair Housing posters. Refer to IDIS reports to describe the amount and use of program income for projects, including the number of projects and owner and tenant characteristics There was no HOME program income for PY2015. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 27 Describe other actions taken to foster and maintain affordable housing. 91.220(k) (STATES ONLY: Including the coordination of LIHTC with the development of affordable housing). 91.320(j) This past fiscal year, the County began the construction of the Mohouli Heights Senior Neighborhood Phase II project which consists of 30 1-bedroom, 1 bath affordable rental units for very-low and low- income seniors. The project is scheduled to be completed in October, 2017 and fully leased in November. Also, there were 62 new tenant families assisted in the Tenant Based Rental Assistance program during PY2016. CAPER OMB Control No: 2506-0117 (exp. 06/30/2018) 28