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i i Energov launch, which will change the process for submitting applications to the Planning Department. Deputy Director Darrow, are you, are you taking this one as well? DARROW: It looks like it. So, I, this one is hopefully simple enough that we don't need a big i presentation and we'll keep it sweet and short. This is really just housekeeping. We're, we've been kind of directed to prepare for this Energov launch— YATES: Hello? I can't hear. DARROW: --and in preparation for that, there are certain processes that are going to change. Most importantly, the process for intaking applications,as well as just correspondence overall. It's meant to be an online intake system, where somebody can submit an application or a correspondence similar to email,but it would be through this Energov system. They would be able to type up their application and submit it directly into Planning. There wouldn't be any more copies that need to be submitted. There's going to be some hiccups, some up„and downs as we work through this, but in preparation for this, we want to be able to change certain portions in the 3 Subdivision Code and the Zoning Code that require most imp--,`right now, mainly copies of j particular applications because in the future those copies won't need to be submitted. The whole goal for this is, hopefully, similar to what SHPD did with their intake process, is to be able to go online, fill out an application, and submit it electronically. They review it, and then they send us back comments. Our goal is to be able to receive an application,review it, accept it or return it. If we accept it,we can send the application out electronically to all the agencies for comments, as well as to the Planning Commission members. We're going to have to work on getting devices for the Commission to be able to view those particular files that will be sent to them. ' I So, the main thing is wherever in the Subdivision or Zoning Code that required copies for applications, you'll see some changes there in these particular amendments. We really appreciate the flexibility today to allow us to include that simple fix for the family agricultural district, so we don't have to come back and do a whole ordinance amendment. As mentioned, this launch is proposed in July; July 26 is our date. It's getting pretty close, so j we're trying to get the code changes as well as we're all working on rule changes. So,not too, I believe in early July we're going to have to work on a joint Planning Commission meeting to be able to go through the Planning Commission rules and anything that needs to be adjusted we'll have to vote on those adjustments. There will be Planning Department rule changes, Board of Appeal rule changes, so all these are being worked on right now to be changed prior to July. I Planning Department as well as Department of Public Works are going through these, these changes for the Energov launch. I There was a correspondence received from Cory Harden dated May 10'h. I'm surprised she didn't i testify today, but we'll address her concerns. She had asked, "Please ask how members of the a public with limited email or internet access will be able to view application documents”We, i 2 3 DRAFT I I