COM 0296.002 2020-2022 - Laserfiche WebLink

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currently we've been kind of transitioning, as you might know, to place the applications online so that people could look at that. If they don't have internet access, or limited email, what they might be able to do,we're going to be putting stations in the Planning Department because it's going to take time for people to be able to learn how to adjust to this new system. So, if somebody really has a difficult time, they can come into the Planning Department and the staff will be able to work with them at the stations in the front that will be able to do the intake. Additionally,they could submit, I mean, I'm sure there's going to be an adjustment where people will submit hard copies, what we'll end up having to do is scan them, and then just put them into the system until we can get everything resolved. Additionally, they could give us a thumb drive, flash drive that we can just load onto our computer and then go into the system that way. But again, the whole goal of this is to be able to move away from all the amounts of paper that we deal with on a daily basis. There are some applications that they're required to submit original and 20 copies and they can be hundreds, and hundreds of pages, and that gets overwhelming. And so, this way, they would just be able to submit an electronic copy and we can send it out accordingly. The other question that Cory had was what, "Please specify the meaning of similar matters under section 7," 1 believe, 7b. That was wording that we had received from the Department of Finance, and basically what we were trying to do, right now there's a requirement that an applicant has to submit certificate from Real Property Tax Records, a clearance certificate that says they're all up to date on paying their taxes and stuff. Moving forward we're taking out that requirement. We're going to,look at Real Property Tax records and just confirm or not confirm that they've paid their taxes. So that will take one step out of it. But there may be some situations where the taxes are not up to date based on a bankruptcy filing, or other similar matters. In talking to the Department of Finance, and asking them what does that mean, they say there are other litigation matters that come up other than bankruptcy that may put a stay on the j requirement for them to pay real property taxes. It doesn't happen often,but it does happen. So, if they can get an authorization from Department of Finance then we can proceed with their application on that matter. Hopefully everything's pretty spelled out—:.pretty clearly spelled out to everybody, but I'm here if you have any questions regarding any of the proposed changes. VITOUSEK: Thank you. Commissioners, are there any questions for the Deputy Director? Commissioner Carr Smith? CARR SMITH: Yeah just, was there anything added to this regarding the FA? DARROW: Nope. CARR SMITH: Okay. DARROW: It was, actually it was fixing it. CARR SMITH: It was done before. 3 DRAFT