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Form #: B-52 7/18/91 DEPARTMENT OF FINANCE REQUEST FOR COUNCIL ACTION DEPARTMENT: Finance/Real Property Tax DATE: 01/28/2022 STAFF CONTACT: Lisa Miura/Keita Jo PHONE: (808) 961-8260/(808) 961-8992 A. REQUEST: Resolution for the approval of a 5 year agreement renewing software licenses and the use of Marshall and Swift data for the purpose of valuing real property in the County of Hawaii for ad valorem taxation purposes. First Year starting May 22, 2022 the end of the prior agreement. Agreement total including excise tax is $295,235.48 payable in yearly installments. This upcoming 5 year agreement is discounted from the prior agreement. Current fee of$68,782 (before tax) is going down to $51,026 (before tax). The agreement includes continuation of updates to the cost tables with the current mass appraisal software. B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): In February 2014, the County of Hawaii joined the City and County of Honolulu, the County of Maui and the County of Kauai in the multi year agreement with Marshall and Swift to develop Hawaii specific cost tables to. be used in our assessment valuations using MVP their proprietary software linked to our current tax software. The reason for this statewide agreement was that the local engineering companies no longer were able or willing to provide us with the data needed for our annual assessment updates. No resources were available to develop these tables in-house so Marshall & Swift/Boeckh LLC was selected being the premier cost provider in the market and the only one that was able to provide necessary programs that could integrate with the counties mass appraisal systems. The current agreement is a renewal of this service and without which Real Property Tax would not be able to update out cost tables on an annual basis and therfore unable to properly assess and tax real estate resulting in a loss of revenues in future years. SIGNED: DATE:r� FEB 0 4 2022 Department Head