COM 0010.007 2022-2024 - Laserfiche WebLink

Home

November 21, 2023, HSAC Meeting Minutes Page 14 ,sp "sue SA 6 �'�toUNS�� o Met with the President's staff to review Quickbooks entries for the conference reconciliations. Secretary Support: o Meetings with the Secretary's team to review and plan updates to the website. o Drafted agenda for the upcoming HSAC EC meeting. o Sent out reminders about the next HSAC EC meeting. o Website updates included reformatting the minutes and agendas page to be more accessible. Treasurer Support: o Working with the Treasurer and staff to update the signature cards so we can request bank statements from 2015-2019. Need to remove former Treasurer, Tommy Waters and former President Mason Chock from the signature card. o Following up with the accountant from Carbonara on the 2019 discrepancy, they requested bank statements from 2015-2019 in order to resolve a lump sum adjustment. o Audit-Brian Van Camp has been confirmed. They will begin the audit once they receive the report from the Carbonara accountant.. No agreement has been signed yet, as they will wait until we are ready to begin to send it over as a third of the payment for services will be due at that time. o Reviewed the Treasurer's report. o Maintenance of HSAC QuickBooks records. Completed reconciliation of last month's transactions in Quickbooks. o Processed reimbursements and invoices and uploaded documentation to the HSAC google drive as well as sent out copies of the documentation to the HSAC President. o Following up with our accountant, Carbonara &Associates to provide support in resolving the 2019 Quickbooks reconciliations. o Followed up on D&O insurance from: • King&Neel LLC, sean.spencer(d kin2neel.com 2. Fundraising Plan o ED attended the National Council of County Association Executives (NCCAE) October 24-26 to learn more about how other associations generate revenue and to network with other executive directors to strengthen the relationships with other associations that will benefit HSAC going forward. o Building out the website is the key initial step in developing a corporate partnership program. Meetings to be scheduled with other state associations to review their websites and learn more about how they structure their programs. o Reviewing options for a conference booklet which will help generate revenue. o Inquiring with other associations on potential grant funding opportunities. o ED drafted a corporate partner outline, once the meetings with other states have been conducted, will submit this to the EC for review and consideration.