COM 0010.007 2022-2024 - Laserfiche WebLink

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January 17, 2024, HSAC Meeting Minutes Page 15 ,5<'"ssiC ! SA�z, s o Drafted HSAC agenda with follow up to collect all relevant " attachments. o Followed up with each county on the resolution approving the HSAC officers. Secretary Support: o Meeting with the Secretary's team to review and plan updates to the website. o Sent out reminders about the next HSAC EC meeting. Treasurer Support: o Working with the Treasurer and staff to update the signature cards so we can request bank statements from 2015-2019. Need to remove former Treasurer, Tommy Waters and former President Mason Chock from the signature card. o Need to update signature card for the conference account. o Following up with the accountant from Carbonara on the 2019 discrepancy, they requested bank statements from 2015-2019 in order to resolve a lump sum adjustment. o Audit-Brian Van Camp has been confirmed. They will begin the audit once they receive the report from the Carbonara accountant. No agreement has been signed yet, as they will wait until we are ready to begin to send it over as a third of the payment for services will be due at that time. o Reviewed the Treasurer's report. o Maintenance of HSAC QuickBooks records. Completed reconciliation of last month's transactions in Quickbooks. o Processed reimbursements and invoices and uploaded documentation to the HSAC google drive as well as sent out copies of the documentation to the HSAC President. o Following up with our accountant, Carbonara &Associates to provide support in resolving the 2019 Quickbooks reconciliations. 2. Association Management o Participating with National Council of County Association Executives, NCCAE, virtual webinars and e-lists helps to keep up to date on what other state associations are working on and what resources they can share that will benefit HSAC. For example, NCCAE is creating a master spreadsheet of speakers and presenters that they recommend for conferences. NCCAE hosted a webinar on Al in government. 3. Fundraising Plan o Conducted several planning meetings for the DC reception which will be focused on fundraising as well as hosting a successful networking event. o Building out the website is the key initial step in developing a corporate partnership program.