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Timeline for Expensing Reporting of Funds. • Performance reports described above are due to the county within sixty days after June 30 of the contractual year. Failure to submit on-time reports results in ineligibility for at least the next year and all subsequent fiscal years until that written report is submitted to and accepted by the Council. • The Department of Finance's RULES AND REGULATIONS RELATED TO STANDARDS FOR GRANTS OF PUBLIC FUNDS TO NONPROFIT ORGANIZATION. Rule 3.3 Application for Grants. (b) do not align with HCC Chapter 2 Article 25. Additionally, Rule 3.5 Funding. (b) states that "Payments shall be made monthly on a reimbursement method. However, the first month's payment, which shall not be less than ten percent of the total grant to the organization, shall not be made until the organization submits a tax clearance from the State Director of Taxation." Funding is currently being provided 50% after contract execution, with the remainder being distributed after submission of a 6-month progress report, approximately September and February. Observation 5 Update Department of Finance Rules and Regulations. We suggest that the Department of Finance regularly reviews and updates its rules and regulations to align with actual timing and funding. • Additional Considerations for other areas of the code as written. Section 2-139 outlines the procedure for awarding grants, specifying certain criteria for handling specific grants. However, other sections, such as 2-137 and 2-138, which cover Eligible organizations and Conditions for grants, apply universally to all grants awarded to nonprofits.This has led to confusion because while eligibility and conditions apply broadly, the procedures for handling them do not. Additionally, consolidating these grant types under one Article has caused some additional confusion with regard to the most appropriate use. Grant-in-Aid (GIA) funds are distinct from Contingency Relief Funds (CRF). CRFs act as a financial safety net for unexpected events and emergencies, consistent with the operations and activities of the County. However, blending distinct grant types under one section increases the risk that CRFs are used for events that are not county-related projects. In assessing whether a violation of gifting of public funds has taken place, one criterion is whether funds awarded serve a fundamental purpose of government. The implications of merging these distinct programs and their impact on fund allocation must be carefully considered. In recent years, the county has significantly expanded its grant offerings under the category of "Other Grants." These include programs such as the Affordable Housing Production Program, The Homelessness and Housing Fund,the Homeowners Assistance Fund, and others managed at various county departments.While certain"Other Grants"adhere to a codified framework, such 9