COM 0912.000 2024-2026 - Laserfiche WebLink

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III. SCOPE OF WORK R&D shall perform the following work in establishing, administering, and managing the Kona Low Business Recovery Program (collectively, the "Work"): A. Program Administration. Plan, direct, and manage all program functions of the Kona Low Business Recovery Program in accordance with the Program Framework, Eligibility Criteria & Administrative Guidelines prepared by R&D (Program Guidelines), as may be amended by mutual written agreement of the parties. B. Application Platform. Deploy and maintain a secure cloud -based grant management platform for all application submissions and document uploads. C. Eligibility Review. Conduct an application review process: • Completeness & Eligibility: Staff review for completed applications, required documentation, eligibility requirements, and compliance. • Confirmation of damage from Kona Low storms through (filed damage assessments with photos and or insurance claim filing) • Review of last fiscal year IRS tax filing and most recent year-to-date financial statements D. Grant Disbursement. Disburse approved grants within thirty (30) days of application approval, in the following two-tier flat -fee structure, determined by the applicant's most recent filed annual gross revenue and employ 500 or less employees: • Tier 1 — $5,000 (annual gross revenue under up to and including $250,000) • Tier 2 — $10,000 (annual gross revenue over $250,000— up to $5,000,000) Tier placement is determined by R&D based on verified tax return documentation. Applicants may not self-select their tier. Only one application is permitted per Taxpayer Identification Number (EIN/TIN or SSN), covering all associated DBAs. E. Outreach & Marketing. Conduct marketing and community outreach through social media, press release, County website, radio, in partnership with regional chambers, ethnic chambers, and community partner organizations. Translation assistance shall be provided for applicants whose primary language is not English. F. Reporting. Provide DBEDT with the following reports: • Monthly Progress Reports: Submitted every first Monday of the Month, covering the prior Month, including the metrics as follows: applications received, in progress, approved, denied, and grant amounts paid by ZIP code, NAICS code, gender, and ethnicity. • Legislative Report: To be submitted by November 27, 2026, summarizing program activities, grant disbursements, outreach efforts, and any program issues.