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<br /> Progress rn Meeting Program Ob~ectroes <br /> Page 4 <br /> March 1, 2001 <br /> Purchasing Division <br /> 1. Continue to review all internal policies and procedures for conformance to new <br /> procurement law and revise as necessary, in view of probable changes to law. <br /> Being achieved. Most signfflcant change In law last year requires Internet <br /> posting In line of contracts awarded under profsaslonal services list <br /> selection process. Thanks to Dafa Systems, new report Is cumsnfly <br /> available on the Internet <br /> <br /> 2 Maintain up-to{iate purchasing manual and training as needed for all using <br /> agencies. Compile a current list of the individual most responsible for <br /> procurement matters within each department or agency and assure that he or <br /> she has a complete, up-to~ate copy of administra£nre rules and purchasing <br /> manual. <br /> Being achieved. Delegatlng of purchasing authority was completed by all <br /> using agencies last year, providing the basis for current list. New list needs <br /> to be developed to reflect change of administrations. <br /> 3. Process 98% of all routine documents (confirming requisitbns, confirming <br /> payment authorizations, contracts, change orders, and supplemental agreement <br /> approvals) within two working days of receipt. <br /> Of the 6,131 documents processed over the flret four months of the fiscal <br /> year, 6,119 (99.8%) were processed within two wortcing days. <br /> <br /> 4. Complete purchasing process for 95% of all requisitions below formal bidding <br /> limits within ten days of receipt. <br /> l>f the 404 requisitions processed, 396 (98.0%) were processed within ten <br /> days of receipt. <br /> 5 Complete purchasing process for 95% of all requisitions requiring formal <br /> advertised bidding within 12 weeks, and requisitions for RFPs wdhm 16 weeks <br /> after deadline for receipt of such regwsitions. <br /> All 67 requisitions reviewed for items requiring formal bidding or RFPs <br /> were processed within 12 weeks. <br /> 6. Complete aroulation of contract documents and issue Notice to Proceed within <br /> six weeks of receiving award recommendation from using agency for at least <br /> 90% of contracts. <br /> Including contracts in progress at the end of the flscal year, 28 of 36, or <br /> 77.8°k, met the objective. This appears to be an optimistic target Many <br /> times we have no control over the speed the vendor completes the <br /> contracts and compiles with state and county requirements. <br /> <br />