RES 108 Draft 03 2000-2002 - Laserfiche WebLink

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COUI~T°TY O~ I-l[~`I ''~T~ OF I~A~UAI`I RESOLUTIOI~T lOTO. ~ Draft 3 A RESOLUTION AUTHORIZING THE COUNCIL'S PROCESS FOR PROCURING AN INDEPENDENT AUDITOR(S), PURSUANT TO SECTION 10-13, HAWAII COUNTY CHARTER, AND AUTHORIZING THE PAYMENT OF FUNDS IN FUTURE FISCAL YEARS TO COVER AFOUR-YEAR CONTRACT. WHEREAS, Section 10-13 of the Hawai `i County Charter requires the County Council to provide for an annual independent audit of the accounts and other evidences of financial transactions of the County and of every county agency and executive agency; and WHEREAS, Section 10-11 of the Hawai `i County Charter requires that any contract, lease or other obligation requiring payment of funds from appropriations of a later fiscal year or of more than one fiscal year be approved by resolution of the Council; and WHEREAS, the Council finds that for economic and consistency reasons it is in the best interest of the County that proposals for a two and four year audit contract, commencing with the audit year ending June 30, 2002 be received. NOW, THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE COUNTY OF HAWAII that it authorizes the Chair of the Council to proceed with the procurement of the independent auditor(s) in the following manner: 1. An Evaluation Committee will be established and may be composed of at least one Council Member appointed by the Chair, the Legislative Auditor, the Fiscal/Program Review Auditor, a Council Legislative Assistant, and a representative from the State Auditor's Office. 2. The Request for Proposal (RFP) will be finalized. 3. The RFP will be published in local and statewide newspapers, and invitation letters will be mailed to a distinct group of Certified Public Accountants (CPA) and CPA firms. Proposals will be received and registered. 5. The Evaluation Committee will evaluate and rank the proposals, and will make its recommendation to the Council. 6. The Council will discuss the recommendations of the Evaluation Committee in Executive Session and will proceed to authorize awarding of the contract. 7. Contract will be finalized, routed, and executed.