COM 0230.000 2002-2004 - Laserfiche WebLink

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ATTACHMENT TO NEW POSITION INFORMATION FORM (Accounting duties) 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): The County's revenues increase each year. This means there aze more deposits to be receipted, more bad checks to be account for, and more adjustments to be made. Bonds are issued more frequently, and there are more dogs to license. Generally, the volume of work has steadily increased to the point where a 40-hour work week is insufficient. 2. Can new duties be assigned to existing positions or handled in other ways such as short-term contracts, etc. No. The existing employees already have full workloads while simultaneously attempting to accommodate additional workloads. 3. How will new position increase the efficiency/effectiveness of operations? (Use productivity measurements where possible.): 1. Our accounting work must be done in a timely manner. Failure to do so would jeopazdize the accuracy of the Comprehensive Annual Financial Report (CAFR), which would, in turn, affect bond underwriting, grant issuance, etc. More problems are created when accounting records are not kept current. 2. Additional staff would enhance the separation of duties, which is a form of internal control. This is an important and unique requirement of this office, which is entrusted to manage millions of dollazs of the County's monies. The backlog in the accountant's position has necessitated the Treasurer in assuming the bank reconciliation duties. Also, each staff member is assigned unique tasks, and during absences, another staff member must perform those duties. These situations create a less than ideal system of check and balances. 3. The shortage of accounting capacity forces management to assist in areas that aze falling behind. This deprives the division and county of management functions such as long range planning, customer service, staff development, and evaluating possible new initiatives. 4. More help would allow us to catch up on the backlog of work including arbitrage calculations. 4. Alternatives that were considered in lieu of new position. (Have technological changes been considered?)