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tr or AL KONISHI t'(71VSTANCE R. KIRIU County Clerk r ~ ~ r~ ~ ~ Lrg~slo~ive Auditor JAY MENDE 17 PSI T 35 Depup~ County Clerk CO~r, ~ c~~i~~ County of Hawai `i~UNTY ~ iF HAWAU O, f/ice of the County Clerk 1J Aupuni S[reet Hilo, Hawaii 96720 (e[ephone: 8081 96/-11255 Facsimile- BOHi 967-89/2 June 13, 2003 To: James Y'. Arakaki, Council Chair From: Wally lida, Leg. Asst o-~ ~ Via: Connie Kirin, Legislative Auditor ~ Re: Hawaii County Sister City Relationships Legislative History Ordinance 93-31(April 21, 1993), Bi1140 (Draft 2) On March 24, 1993, Council Member Helene Hale introduced Bill 40 to establish criteria and formal procedures for setting up and maintaining sister city relationships. Besides setting criteria and procedures, this bill also provided that the protocol officer would oversee the county's sister city relationships, including the writing of yearly reports to be submitted to the council. During this process there was disagreement about the 5-year requirement to exchange gifts or a goodwill mission. For example, Council Member Brian De Lima expressed concern that "Maybe 5 years is too short a period.... maybe it should be a longer period Council Member Jim Rath echoed Mr. De Lima's concern. Council Member Hale responded that the 5-year condition needed to be reviewed, but "it's a beginning and a starting point for us to set some kind of policy." Ordinance 93-102 (October 10, 1993), Bill 128 Bill 128 was introduced by Mrs. Hale to address some flaws in Ordinance 93-31. Section 2-165 (c) was amended to read as follows: "Any sister city relationship in which there is a failure to implement the agreement or to exchange gifts or goodwill missions within afive-year period [shall] may result in the [automatic] termination of the agreement and relationship by council resolution." This amendment provides the means (council resolution) for terminating a sister city relationship. It also provides discretion and flexibility by changing "shall" to "may" and by deleting the adjective "automatic" in front of termination.