COM 0521.010 2002-2004 - Laserfiche WebLink

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SOLID WASTE FUND PAGE Is Net Landfill Fees Receivable decreasing? No, however our collections have improved. The net landfill fees receivable has actually increased due to higher revenues being generated as a result of the tipping fee increase on July 1, 2003 and increased volumes. At June 30, 2003, accounts over 90 days past due made up 36% of the receivables balance. As of January 31, 2004, these accounts have been reduced to 26% of the receivables balance. Another indicator of our improved collections in Solid Waste is the average number of days in accounts receivable, which was 118 days in FY02-03 and is down to 85 days as of January 31, 2004. That's a 28% decrease to date for FY03-04. 2. What portion of the decrease in doubtful accounts ($516,610.25 to $351,034.09) can be attributed to write-offs? To Collections? Approximately $50,000 of the $165,576.16 decrease can be attributed to write-offs, the remainder would be due to collections. What is the status of the comprehensive collections policy? What is being done to better manage receivables and to collect on outstanding debt? A collection committee meets on a monthly basis and includes stafffrom our Department, our Divisions, Public Works, Finance, and Corporation Counsel. The committee reviews the status of the larger delinquent accounts, discusses actions to be taken, and considers new policies that may be implemented to improve collections. The committee's priorities have been to work on collection of specific accounts and to work on ways to reduce the occurrence of unpaid receivables. Therefore the comprehensive collections policy is not yet completed. Some changes that have had a significant impact on our collections have been: - Ordinance No. 03-102 which amended, among other things, the requirements for claiming the residential credits. In order to receive the credit, the haulers account is now required to be current. Several accounts were brought current due to this requirement. - A special provision was added to the bid for rubbish removal services for various agencies of the County. This provision allows us to apply the payment owed to the debtor for their rubbish removal services to their tipping fee account if their account is not current. This has brought another significant account current. Another change that we hope will have a significant impact is a new collections contract, which was awarded in January. The collections contract was put out to bid and resulted in a contract with a new collection agency at a fat commission rate of 15%, compared to the previous commission rate of 27%for Solid Waste.