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4. EVALUATION OF PROGRAMS <br />The Department of the Attorney General's Crime Prevention and Justice <br />Assistance Division (CPJAD) will utilize its current procedures to monitor and assess <br />federally funded projects. <br />A. Project Goals and Objectives <br />When an application is submitted to the CPJAD, the staff works with the agency <br />in developing acceptable (meaningful and measurable) goals and objectives for the project, <br />prior to project implementation. Performance indicators are defined in the application. In <br />some cases, the agency and the staff will develop or review the goals and objectives prior to <br />the formal submission of a project application. An application will not be processed unless <br />staff is satisfied that the goals, objectives, performance indicators, and evaluation plan are <br />adequate. Methods for the data collection and a description of the information collection of <br />target populations are also to be included as part of the evaluation plan. <br />B. Project Monitoring <br />The monitoring activities are part of the ongoing process evaluation of projects. <br />During the life of the project several products are produced to assess the implementation of <br />the project (process evaluation). <br />1. Each project has a file assigned with an individual project number and <br />sectioned off for programmatic and fiscal information documentation. <br />2. Site visit monitoring is done at least twice a year for each project. The first is <br />usually done within a month after execution of the project contract, and the second after the <br />first six months of project implementation. A copy of this report is shared with the <br />subgrantee for follow-up action as needed. <br />3. Non -site monitoring reports are completed for inclusion in the project file. <br />Non -site monitoring includes meetings with project staff, telephone contacts, and review of <br />written, required project reports submitted by agencies. <br />4. Agencies are required to submit a written progress report every six months to <br />CPJAD that detail activities and accomplishments toward project goals and objectives. <br />Report form contains a section for the discussion of any problems in implementation and <br />steps taken for resolution. <br />5. Technical assistance to project personnel is done as requested, or as deemed <br />necessary by staffs monitoring. Subgrantees are invited to participate in local training and <br />workshop events as appropriate to project activities. <br />22 <br />