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Y~y <br /> AL KONISHI ~9 CONSTANCE R. KIRILJ <br /> County Clerk Legislative Auditor <br /> JAY MENDE ; <br /> Deputy County Clerk ~ ••a.;,y~ <br /> County of Hawai `i <br /> Office of the County Clerk <br /> 25 Aupuni Street <br /> Hilo, Hawaii 96720 <br /> Telephone: (808) 961-8255 Facsimile: (808) 967-8912 <br /> i <br /> August 17, 2004 = <br /> Honornble James Y. Arakaki <br /> Chair, Hawaii County Council <br /> 25 Aupuni Street <br /> Hilo, Hawaii 96720 , <br /> Dear Mr. Arakaki: ~ J <br /> Subject: Resolution for multi-year lease <br /> Attached for your favorable consideration is a proposed resolution authorizing the payment of funds for more than one <br /> fiscal year for a copy machine for the County Clerk's Office -Reprographics Division (Machine Room). Since the <br /> current contract for the 265ST copier has expired, we would like to secure the option to lease a newer model, which is <br /> on the County's bid list. <br /> The advantages of the newer model, Xerox WorkCentre Pro 90, are [he increased speed from 65 pages per minute to 90 <br /> pages per minute, increased document feeder capacity, increased paper capacity from 5,100 sheets to 7,100 sheets, <br /> increased processor speed, and increased hard drive and RAM. Beside all of the benefits, this transition will save the <br /> County approximately $92.00 per month given the current copy volume. <br /> A cost comparison of the 265ST with the newer model, WCP90 is shown below: <br /> MODEL MONTHLY MONTHLY AVERAGE COPIES/PRINTS PER COPY MONTHLY TOTAL MONTHLY <br /> LEASE MAINTENACE MONTHLY INCLUDED CHARGE COPIES AMOUNT <br /> AMOUNT VOLUME CHARGE <br /> DC265ST $ 1,260.00 included 64,567 (last 50,000 $0.0105 $ 153.90 $1,413.90 <br /> (Current 6 months) plus 4% tax <br /> Model TOTAL $1,470.46 <br /> WCP90 $ 1,378.87 included 64,657 100,000 $0.0084 $-0- $1,378.87 <br /> (New includes 4% tax <br /> Model TOTAL $1,378.87 <br /> Attached is a copy of the lease contract for 60 months. <br /> If there aze any questions, please do not hesitate to call Duplicating Machine Operator Supervisor Margaret Lucas. <br /> Sincerely, <br /> <br /> Alan S. Konishi <br /> <br /> County Clerk <br /> <br /> Att. <br /> <br /> ASK/smc <br /> l~'tS. L2`l'C`f' <br /> Comm. No. <br /> Hawaii County is an Equal Opportunity Provider and Employuer Ref. TO• <br /> Raf. Cate <br /> <br />