COM 0124.037 2004-2006 - Laserfiche WebLink

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PARTMENT OF CIVIL SERVICE LOCATION COUNTY OF HAWAII Dept. Environmental Mgmt 1, Position No. new Div. or Bur. Administration POSITION DESCRIPTION FORM section Business services Type: Civil Service ® Exempt ? Geog. Loc Hilo Permanent ® Temporary ? Full-Time ® Part-Time ? 2. FOR CIVIL SERVICE USE ONLY Allocation Class ACCOUNT CLERK Salary Range SR t 1 Effective Date 2/01/05 Approved: Date gy: Authordy Date Director of Personnel 3• DUTIES OF THE POSITION list each duly assigned b the position separately. Nrarge these duties in kgiral order begimirq with those pertomied most heymmtiy and tdkruad M those perfomred ocpsionally. ae clear. canplele, and concise. Stick M statemeds d tad: awird dre use d vague d general terms. Give an estimate d tire average amount d time spent in performing each major dory. g a reellacation dfhe position is requested, show tire exact dxarges in duties, reasons for these needed use a blank shed and attach M tlr's torn. and the exact dale when titese Grerrges occurted. N more space is SNOW Duties: % 1. Reviews, checks for accuracy, and posts employee timesheets (work hours, leaves withhvithout pay, premiums) to of time payroll ledger and submits to Accounts Division on a timely basis. Provides technical advice and support to 30°~ Division accounting staff in the preparation of fimesheets and other payroll functions. Provides feedback and training. Explains pay adjustments to employees. Prepares payroll related input forms such as employee/posftion! miscellaneous changes. Verifies various leave application forms for completeness and conformity with established guidelines, and posts to payroll ledger, sorts and files forms. Calculates manual payroll and posts to payroll ledger on asemi-monthly basis. Calculates various adjustments to salaries and wages, and vacatioNsick leave hours. Types payment vouchers. Posts necessary adjustments to payroll ledger and amends supporting documents to reflect adjustments. Sorts and distributes pay checks to respective divisions. Distributes various attachments with payroll. Prepares Internal Transfer documents for the transfer of charges between various divisions. Audits semFmonthly Earnings Register for accuracy. (t, 2) 2. Reviews all purchase requisitions, invoices, and petty cash vouchers submitted by the account Gerks and senior account Gerks employed by the Wastewater Division and Solid Waste Division for accuracy and completeness 25% which inGudes proper account number, object symbol, work order number if applicable, vendor number, numbering code, delivery instructions, description, vendor name, unit price, and total price; accuracy shall also include compliance with applicable County Ordinances, County Charter, Department of Finance directives, and collective bargaining agreements as these exist now and as they are modified or amended and deliver same to County Purchasing Agent; draws out cash from County Treasurer's Office and pays out to the affected employees or vendors; checks invoices and other data for conformance with standards and accuracy of extensions and computations; distributes contracts, t>id specifications, bid results, and other similar materials to the divisions; also distributes within the Department of Environmental Management Administration Offices for further processing of transactions. (1, 2) (1) The performance of this (uncgon's the reason that the job exists. (2) The number of other employees available to pertorm Phis furtetion is I'tmded, (3) This /unction is highty specialized, and employee is (tired for special expertise or ability to perform this function. (See attachment) 4• SUPERVISION RECEIVED Give the position no. and title of immediate supervisor of this position. Position Number new Title Accountant 5' SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart Position No. Title Nature of Supervision none