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`ooNir or yew'' <br /> Harty Kim O1 ly~j Barbara Bell <br /> ;tlal'or •~O ~"°,;.~I Utrerlnr <br /> ~~ii •"~"•~Y© <br /> . t or•n•~ <br /> Nelson Ho <br /> Deputy D~relt[~ <br /> l~ r-. - <br /> Cnuunf~ of ~ttfuttii <br /> DEPARTMENT OF ENVIRONMENTAL. MANAGEMENT <br /> 25 Aupuni Stree4 Room 210 • Hilo, Hawaii 96720-1252 <br /> (806) 961-8083 • Fax (808) 961-8086 <br /> C.% <br /> MEMORANDUM ~ <br /> DATE April 19, 2005 <br /> TO Constance Kiriu, County Cler <br /> FROM Barbara Bell, Director <br /> SUB.LECT : PY2004 Preliminary'Draft Management Letter <br /> We have reviewed the FY2004 draft Management Letter concerning the Collection of <br /> Receivables and concur with the audit recommendations. <br /> We are continuing to work with the Department of Finance to develop comprehensive <br /> policies and procedures for collecting County receivables. As the auditors have noted, <br /> improvements have been made and we are continuing our efforts to further reduce the <br /> receivables outstanding for more than 90 days. <br /> Our collection of solid waste (landfill) receivables has shown significant improvement <br /> with amounts outstanding over 90 days being reduced frorn 36°/n of the total receivables <br /> for FY2003 to 23% at the end of FY2004. This is a big improvement from just two years <br /> ago when the amounts outstanding over 90 days made up 47% of the total receivables at <br /> the end of FY2002. We are continuing our efforts to tighten up the collections of our <br /> landfill tipping fees and to further reduce amounts outstanding over 90 days. <br /> To aide in the collection of sewer fees, a bill was recently passed by the County Council <br /> which will make the property owner ultimately responsible for the sewer bills. Because <br /> we are unable to discontinue sewer services for delinquent accounts, collections on those <br /> accounts pose a greater challenge. Sewer fees are currently billed to the Water Supply <br /> account holder, which is often a lessor or a renter. By making the property owner <br /> responsible, we will then be able to place a lien on the property for past due sewer <br /> charges. This new ordinance, which will take effect in Ocl:ober 2005, also provides for a <br /> 1 % per month interest charge on past due balances, this will replace the present one <br /> time penalty of ] 0%. <br /> We are currently in the process of converting to a new billing system which will help to <br /> streamline the billing process and accommodate the new procedures required to comply <br /> <br /> with the new ordinance regarding sewer fees. <br /> //n ~~m 1 Courtrl a m; rqun/ opporttmin yrorider nnrl employ er <br /> <br />