COM 0717.042 2004-2006 - Laserfiche WebLink

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April 17, 2006 Page 3 legal questions, (2) review certain documents for legal issues, and (3) provide second opinions to the Council, if necessary. The legal specialist has proven worthwhile in answering questions dealing with non-compos mentis, developing Title VI training overview for our civil service employees, helping to update the lobbyist forms, instructions and implementation procedures, and reviewing audit contract language, to name a few tasks. NEED FOR NEW ACCOUNTANT POSITION As you know, the Office of the County Clerk-Council has one administrative services assistant handling ALL personnel AND accounts matters for 76 employees (includes Elections Division). This position has had to take on the following additional responsibilities: • Daily entries of all 67 employees' timesheets (excludes council members) • Managing district allowance expenses • Managing contingency relief accounts through project accounting codes There has been a significant increase in staff travel charges and miscellaneous purchases for council district staff. One must also keep up to date with current procurement procedures and policies, and collective bargaining agreements. In terms of personnel issues, the requirements for assuring that workplace policies are properly distributed to all staff members and monitoring required attendance at certain trainings are important from a risk management perspective. Additionally, processing the volumes of paperwork for personnel changes, temporary assignments, and HR memorandums can be quite overwhelming. While we have been fortunate to have one person performing these activities, it has become apparent that this office requires an accountant to perform the accounting tasks and to establish a better management of systems information. The chart below shows a comparison of accounts and personnel positions in various departments. Given the number of employees coupled with the increased workload and the immense personnel changes that occur every other year following elections, it is obvious that the legislative body needs one additional person to handle only the financial tasks. The administrative services assistant would then be reallocated to focus on personnel issues. When I spoke to former Personnel/Senior Accounts Clerk Barbara Ward, she felt that the amount of responsibilities for that position was becoming overwhelming when she left. At that time, she did not have to input daily timesheet entries or DAE/Contingency Allowance expenses. She also did not have additional eight additional personnel to process. Given the above, I would like to request a new accountant I (SR18) position with a designated salary of $33,648.