COM 1038.003 2004-2006 - Laserfiche WebLink

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Roles of Administrative Positions At the Finance Committee meeting, some councilpersons had questions about the role of the proposed Business Manager in relation to the roles of the Director and Deputy Director. Following is a brief discussion of the responsibilities of each of these positions. Business Manager. This position will be primarily responsible for: • Oversight of the fiscal and personnel activities of the Department, • All actions covered by the State Procurement Law, • Administration of procedures to implement policies as directed by the Director and/or Deputy which are in line with the Department and Administration's goals, and • The organization, staffing and personnel requirements of all department employees. A Business Manager, or similar position, is utilized in other major County Departments: • Department of Public Works • Prosecutor's Office • Department of Water Supply (titled "Waterworks Fiscal Officer") This position will improve services to customers because the department operations have a high level of complexity. This requires the combined skills of managing the implementation of many details to ensure a functional business-like organization, and to understand and oversee the delivery of excellent customer service to the public. Presently, over 50% of the departmental budget is expended on private contracts for goods and services. In the DEM, contracts don't just provide consultant's services. They provide front-line solid waste services to our residents. Security guards at the Transfer Stations, scrap metal and greenwaste yard operators, management of the West Hawaii Landfill, Bottle Bill Redemption sites, household hazardous waste collections, and E-waste collections are all run by private companies under contract with the department. Vendor management, internal controls, avoidance of unnecessary liability, and collections on overdue revenue accounts are important tasks in making sure the public receives the services for which they pay. At the present time, as the audit demonstrated, the Department does not have enough administrative staff to accomplish these tasks in an effective and efficient manner. The position of Business Manager, along with the other positions requested, will go a long way to improving these conditions. For your information, enclosed is the position description for the proposed Business Manager position. Director/Deputy Director. These appointed positions are responsible for: • Establishment of policy in consonance with the Mayor's direction. • Direction and oversight of the operations of all wastewater, solid waste and recycling programs. • Direction and oversight of construction, maintenance, and operation of all wastewater, solid waste and recycling facilities. • Appointment, transfer, promotion, discipline, or dismissal of all necessary personnel. • Training and safety of all necessary personnel. • Administration and enforcement of all portions of Chapter 20 and 21 of the Hawaii County Code, including wastewater and solid waste facility permits, and service charges.