COM 0176.083 2006-2008 - Laserfiche WebLink

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Page 1 of 1 McClure, Bruce From: Yugawa, Clayton Sent: Tuesday, May 22, 2007 4:37 PM To: McClure, Bruce; Kuba, Galen; Torigoe, Ivan; Whittington, Noelani Cc: Rad, Karl Subject: FW: Data Systems: Chapter 27 -County Database Repository Bruce et al, To be included in your submission, regarding Chapter 27. The changes to Chapter 27 relative to the Data Systems' area of responsibility would be difficult to have implemented by the passing of the ordinance. Additionally, having the County as the responsible repository of all documents and permits would tx; an enormous liability. County Systems and documents as listed in "m° -Page 2.of the Amendment: Real Property System -Standalone application with the complete TMK billing information. Created and supported by a Private Vendor. Accessible via the Intemet. County GIS System -Data Systems and Planning GIS repository. Some information on the Intemet. Building Permits System -Standalone application customized and written by a Private Vendor. Accessible via the Real Property website. Grading and Grubbing Permits are paper copies stored and filed in Public Works. Not accessible by the public. Planning Permits System -Integrated module with the FRESH system. Accessed and updated by Planning Dept. Not accessible by the public. Watershed maps, Floodplains, FEMA floodplain elevations and Floodplain Certificates -Paper maps, no GIS Layers at Public Works. Not accessible by the public. Document Management System - RFP stages (estimated cost anywhere from $150K - $500K). To be implemented by Fall of 2007. Getting the Federal and State offices to buy into this process would be challenging, as well as insuring that we get the proper documents in a timely manner. We could make the customer responsible for this task, but again, the liability for NOT having the proper and timely information would Ue the County's responsibility. At present the systems are not integrated as they were created and written by separate vendors at different times with no plans for interagency data sharing. The objective would be to create an application that would encompass all systems, as well as integrate the separate pieces of documentation. One search, one database, one place to look, would be ideal. Unfortunately, a system such as this would take years to plan and develop, even with adequate fiscal and personnel support. Additionally, most of these applications were just recently developed (i.e. -Building Permits activated in 2004, Planning Permits activated in 2005, etc) for the County departments. I would recommend that we continue with the existing procedures, until we can work towards a more unified, comprehensive database in the future. Clayton 5/22/2007