COM 0661.000 2006-2008 - Laserfiche WebLink

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DEPARTMENT OF HUMAN RESOURC~o LOCATION 1. Position No. 00-03170 COUNTY OF HAWAII Dept. PDllce POSITION DESCRIPTION FORM Div. or Bur. Field Operations Type: Civil Service (X) Exempt ( ) Section CommPoUTEU Permanent (X) Temporary ( ) Geog. Loc. So. Hilo Full Time (X) Part-Time ( ) 2, FOR CIVIL SERVICE USE ONLY Allocation Class Salary Range Effective Date Approved: ey Authority Date Date Director of Personnel 3, DUTIES OF THE POSITION List each duty assigned to the position separately. Arrange these tlufies in logical order beginning with those performed most frequently and followed by those performed occasionally. Be clear, complete, and concise. Stick to statements of fact; avoid the use of vague or general terms. Give an estimate of the average amount of time spent in performing each major duty. If a reallocation of the position is requested, show the exact changes in duties, reasons for these changes and the exact date when these changes occurred. If more space is needed, use a blank sheet and attach to this form. Show Under general supervision of the Community Policing Lieutenant, the Clerk III will be responsible for all clerical support to the Community Policing Section, which is comprised of community police officers, school resource officers and the two PO II's assigned to the HI-PAL program, and Traffic Enforcement Unit to include payroll, of time. requisitions, preparing, checking, reviewing and processing various fiscal and departmental forms, records, and materials, and other related duties as required. 1. Maintains UniUSection payroll records. Reviews Attendance Records and accurately transposes entries from the Time and Attendance Report into the computerized "FRESH" Payroll program for the Community Policing Section and Traffic Enforcement Unit personnel for the semi-monthly payroll; obtains, verifies, and tracks Leave of Absence forms, doctor certificates, and other corresponding payroll documents (FMLA, Military Leave, Temporary Assignment, Disciplinary Orders, etc. from personnel to maintain accurate record-keeping of time and attendance; required to have knowledge of contractual provisions to interpret overtime and other claims; maintains and reconciles Individual Overtime Records and leave balances to ensure accurate allocation for attendance and payroll data; prepares correction memorandums regarding amendments to any payroll data. Distributes semi-monthly paychecks/pay stubs and corresponding enclosures to employees. Prepares payroll data sheets for special 40% assignments and grants. Prepares required Section/Unit reports on a monthly basis or as required. (1,2,3,4) 2. Prepares requisitions for supplies and materials which are not available from department storeroom; maintains Section/Unit records of property inventory. Maintains and used discretion in replenishing all Section/Unit stores and supplies and printed forms. Confrms billing for vehicles towed, maintenance of Section/Unit vehicles, coroner's 15% transport and autopsies; answers telephones. Assist in preparing Section/Unit budgets by providing statistical data and researching information. (1,2,3,4) Key: 1) The performance of this function is the reason that this job exists. 2) The number of other employees available to perform this function is limited. 3) This function is highly specialized and employee is hired for special expertise. 4) This function is serious to delete. 4. Supervision Received Give the position no. and title of immediate supervisor of this position. Position Number 00-03838 Title Police Lieutenant 5, SUPERVISORY RESPONSIBILITIES OF THE POSITION List must coincide with the official organization chart. Position No. Title Nature of Supervision DCS CP-1 (2/90)