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NEW POSITION INFORMATION FORM Department: POLICE Date: 08/20/07 Division/Branch: Area I -Community Policina/HI-PAL/School Resources/TEU # of Similar Pay Fund Pos. in Class Title Grade Sala Source De t. CLERK III SR-10 $2,138 County er/mo. 1. Give reasons how new duties arose (statutes enacted, ordinances, newly authorized programs, basis for increased workloads, etc.): As a two-part request, by abolishing the Recreation Director II position, the funds can be used to create the Clerk III, who will be assigned to take over some of the duties of the Recreation Director, such as, but not limited to, maintaining the HI-PAL inventory, purchasing and tracking all supplies and preparing forms/packets, filing, and maintaining the records of the HI-PAL program participants and activities, etc. In addition, due to the limited number of clerical staff to provide assistance in the areas of payroll, budget, etc. this position will assist the Police Lieutenant assigned to the Community Policing, School Resource, and HI-PAL program, as well as the Sergeant of the Traffic Enforcement Unit. 2. Can new duties be assigned to existing positions or handled in other way such as short term contracts, etc. The clerical duties are not new, but currently being performed by the Police Lieutenant and Sergeant of their respective programs. As we have increased the programs and payroll /FRESH entries are more time-consuming, these duties plus the regular accounting and clerical duties such as requisitions, budget, mail distribution and tracking, and typing of correspondence would be better assigned to a clerical position. Short term contracts would not be feasible as these duties are on-going and necessary to the day-to-day operations.