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<br /> <br /> <br /> <br /> Form B-52 <br /> 7/18/91 <br /> <br /> DEPARTMENT OF FINANCE <br /> <br /> REQUEST FOR COUNCIL ACTION <br /> <br /> <br /> DEPARTMENT: Environmental Management DATE: 11/29/07 <br /> <br /> <br /> STAFF CONTACT: Robin Bauman PHONE: 981-8324 <br /> <br /> <br /> A. REQUEST: <br /> <br /> Resolution authorizing the Mayor to enter into a multi-year lease agreement for an intermediate volume copy <br /> machine for the Department of Environmental Management Adminstration/Business Services office. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> B. BACKGROUND AND JUSTIFICATION (USE ADDITIONAL SHEETS AS NEEDED): <br /> <br /> Within the past few years, we've consolidated our divisions' accounting staff with the Administration's <br /> accounting staff to form the Business Services section located in one central office. Our Administrative and <br /> Business Services office staff currently utilizes an intermediate volume copy machine (purchased in 7/03) <br /> with an annual maintenance agreement that includes a copy allowance of 90,000 copies. The expansion of <br /> our staff has increased our copy volume that more than doubles the copy allowance. The copy machine is <br /> located in a central area in the middle of the office for equal access by the staff located in the front and back <br /> of the office. A second copy machine will allow us to place one near the front office staff who provides direct <br /> customer service over the counter, enabling immediate access to the copy machine, as well as increasing <br /> efficiency by reducing their walking and waiting time to make copies. <br /> The preferred payment method for this additional copy machine is a 5-year lease agreement to spread the <br /> total cost over a longer period. Funding for the lease is budgeted in FY 2007-2008. <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> <br /> it <br /> SIGNED: DATE: / 2 3 ~7 <br /> Department Head <br />